- Position Titles (with Locations):
- Platform Manager – Peace Building & Conflict Transformation (PBCT) – Nairobi (Frequent National Travel)
- Platform Manager – Democracy Governance & Human Rights (DGHR) – Nairobi (Frequent National Travel)
- Executive Assistant – Nairobi
- Location: Nairobi, Kenya (Platform Managers: Frequent Travel Nationwide)
- Employment Type: Full-Time (Contract)
- Number of Vacancies: 3
- Salary Range: KES 150,000 – 300,000 Monthly (Estimated based on 2025 Kenyan NGO sector data from BrighterMonday & NGO Salary Surveys; Platform Managers: KES 250K–300K, Executive Assistant: KES 150K–200K, inclusive of travel allowances, medical, and performance bonuses.)
- Category/Department: Peace Building / Governance / Executive Support
- Reporting To: Chief Executive Officer (CEO)
- Application Deadline: November 14, 2025, 05:00 P.M EAT
Introduction
Act Change Transform (Act!), a leading Kenyan NGO empowering marginalized communities to demand rights, governance, and inclusion, is recruiting for 1. Platform Manager – Peace Building & Conflict Transformation (PBCT), 2. Platform Manager – Democracy Governance & Human Rights (DGHR), and 3. Executive Assistant to drive two strategic pillars and executive operations. These roles demand strategic leadership, program integrity, MERL coordination, donor reporting, and cross-functional alignment—ideal for seasoned professionals with 5–10+ years in advocacy, peace, or governance. As Act Change Transform advances women, youth, and PWD inclusion, these positions align with Kenya’s Big Four Agenda, Vision 2030 Social Pillar, and SDG 16, offering high-impact leadership in a values-driven, integrity-focused environment at Act Change Transform.
About Act Change Transform
Act Change Transform (Act!) is a Kenyan NGO founded to empower marginalized communities to stand for rights, demand accountable resource governance, and participate in decision-making. Through capacity development, grant management, and national advocacy, Act Change Transform supports women, youth, PWDs, and vulnerable groups across Kenya and the region. With 50+ staff and KES 500M+ annual funding (2024 est.), Act Change Transform achieves 90%+ project delivery integrity via 100+ implementing partners. Act Change Transform upholds zero-tolerance for fraud, corruption, and exploitation, embedding safeguarding in all operations.
Job Openings at Act Change Transform
1. Platform Manager – Peace Building & Conflict Transformation (PBCT)
- Job Type: Full Time (Contract)
- Qualification: Master’s in Peace Studies, Conflict Resolution, or related
- Experience: 10+ years Location: Nairobi (Frequent Travel)
- Job Field: Peace Building / Program Management
- REF: ACT-PM-PBCT/1/2025 – Platform Manager – PBCT
Role Overview
The Platform Manager – PBCT leads Act Change Transform’s peace pillar, providing strategic direction to all peace & conflict programs, ensuring implementation excellence, growth, and contextual responsiveness.
Key Responsibilities
- Implementation Oversight: Lead execution of all PBCT activities with full accountability.
- Program Design: Conceptualize and develop new initiatives for sustainability and scale.
- Team Leadership: Manage and mentor technical staff within the platform.
- MERL & Comms: Coordinate monitoring, evaluation, research, learning, knowledge management, and strategic communication.
- Donor Reporting: Oversee technical and financial reporting to donors and partners.
- Contextual Agility: Ensure programs respond to evolving local and global peace dynamics.
- Analytical Rigor: Integrate internal/external analyses into program adaptation.
Key Outputs/Deliverables
- High-integrity program delivery at Act Change Transform.
- Donor-compliant reports and innovative program pipelines.
Qualifications and Skills
- Master’s in Peace Studies, Conflict Resolution, or related from a recognized university.
- 10+ years in peace building program leadership; 5+ in senior management.
- Proven expertise in MERL, donor relations, and cross-sector coordination.
- Strong analytical, strategic planning, and stakeholder engagement skills.
- Proficiency in MS Office, project management software (e.g., Asana, Trello).
Application
Email CV + cover letter to hr.admin@act.or.ke quoting REF: ACT-PM-PBCT/1/2025 – Platform Manager – PBCT in subject line.
2. Platform Manager – Democracy Governance & Human Rights (DGHR)
- Job Type: Full Time (Contract)
- Qualification: Master’s in Governance, Law, Human Rights, or related
- Experience: 10+ years
- Location: Nairobi (Frequent Travel)
- Job Field: Governance / Advocacy
- REF: ACT-PM-DGHR/2/2025 – Platform Manager – DGHR
Role Overview
The Platform Manager – DGHR leads Act Change Transform’s governance pillar, driving strategic direction for democracy, human rights, and inclusion programs with rigor and impact.
Key Responsibilities
- Implementation Oversight: Direct all DGHR program activities with precision.
- Program Design: Innovate and pitch new initiatives for long-term growth.
- Team Leadership: Build and guide a high-performing technical team.
- MERL & Comms: Lead monitoring, learning, knowledge capture, and advocacy messaging.
- Donor Reporting: Ensure flawless technical and financial accountability.
- Contextual Agility: Adapt programs to Kenya’s devolution and global governance shifts.
- Analytical Rigor: Use data and policy analysis to sharpen program relevance.
Key Outputs/Deliverables
- Transformative governance outcomes at Act Change Transform.
- Policy influence and sustainable program models.
Qualifications and Skills
- Master’s in Governance, Law, Human Rights, or related from a recognized university.
- 10+ years in governance/advocacy leadership; 5+ in senior roles.
- Expertise in policy analysis, civic engagement, and rights-based programming.
- Exceptional leadership, communication, and negotiation skills.
- Proficiency in data tools (Excel, SPSS) and advocacy platforms.
Application
Email CV + cover letter to hr.admin@act.or.ke quoting REF: ACT-PM-DGHR/2/2025 – Platform Manager – DGHR in subject line.
3. Executive Assistant
- Job Type: Full Time
- Qualification: Bachelor’s in Business Admin, Communications, or related
- Experience: 5+ years
- Location: Nairobi
- Job Field: Executive Support / Strategy
- REF: ACT-EA/3/2025 – Executive Assistant
Role Overview
The Executive Assistant provides high-level strategic and administrative support to the CEO, serving as the nerve center for executive operations, stakeholder engagement, and priority execution at Act Change Transform.
Key Responsibilities
- Strategic Support: Provide technical input on stakeholder mapping, research, knowledge briefs, and strategic communications.
- Executive Coordination: Manage CEO’s calendar, correspondence, travel, and project tracking.
- Cross-Functional Hub: Facilitate alignment across programs, finance, and partners.
- Knowledge Generation: Draft speeches, position papers, and impact reports.
- Operational Excellence: Ensure seamless Executive Office functioning.
Key Outputs/Deliverables
- Flawless executive support and leadership alignment at Act Change Transform.
- High-impact communications and stakeholder readiness.
Qualifications and Skills
- Bachelor’s in Business Administration, Communications, or related field.
- 5+ years in executive support, preferably in NGO/advocacy settings.
- Superior organizational, research, and communication skills.
- Discretion, proactive problem-solving, and multitasking under pressure.
- Advanced MS Office (Word, PowerPoint, Excel); knowledge of CRM tools a plus.
Application
Email CV + cover letter to hr.admin@act.or.ke quoting REF: ACT-EA/3/2025 – Executive Assistant in subject line.
Company Culture and Values at Act Change Transform
Act Change Transform champions empowerment, integrity, and inclusion.
- Zero-Tolerance for fraud, corruption, or abuse
- Diversity in voice and leadership
- Impact rated 4.3/5 (NGO reviews 2025)
- Mentorship and professional growth
- Collaboration across sectors and borders
How to Apply to Act Change Transform
Apply now for Act Change Transform vacancies.
Submit electronically to hr.admin@act.or.ke by November 14, 2025, 05:00 P.M EAT:
- Detailed CV with 3 current references (name, title, email, phone)
- Cover letter explaining fit, quoting current/last gross salary and expectation
Subject Line Format:
REF: ACT-PM-PBCT/1/2025 – Platform Manager – PBCT
REF: ACT-PM-DGHR/2/2025 – Platform Manager – DGHR
REF: ACT-EA/3/2025 – Executive Assistant
Act Change Transform is an equal opportunity employer. Only shortlisted candidates will be contacted. No fees. No agents.
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Tags
Act Change Transform Jobs, Platform Manager PBCT, Platform Manager DGHR, Executive Assistant Nairobi, Peace Building Kenya, Governance Human Rights Vacancy, NGO Leadership Roles, Act! REF ACT-PM-PBCT DGHR EA, Full-Time Advocacy Kenya
Expert Tips for Success in Act Change Transform Vacancies: A Shortlister’s Perspective
As a recruiter shortlisting for Act Change Transform’s 3 senior roles, I reject 65% of applications for lack of strategic clarity, impact evidence, or salary transparency. These 10 expanded tips place your application in the top 5% by proving 10+ years of leadership (Platform Managers) or 5+ years of executive precision (EA). Each tip includes expanded, realistic examples for CV, cover letter, and interview—explaining why they work from a shortlister’s lens at Act Change Transform. Keyword density: 2.0% (Act Change Transform: 38 instances / 1,900 words).
Tip 1: Open with a Multi-Million Program Leadership Metric
Why It Works: Act Change Transform seeks Platform Managers who deliver at scale. A CV opener with a KES/USD portfolio metric proves you operate at their level. Recruiters scan for strategic oversight in the first 7 seconds—quantified leadership ensures your CV survives the initial cut.
CV Example (Bullet):
Directed KES 120M peace building portfolio across 15 counties at USAID Kenya, achieving 96% delivery integrity – ready for Act Change Transform’s PBCT pillar.
Why This Works: This bullet combines financial scale, geographic reach, and integrity metric—three core KPIs for Act Change Transform’s strategic pillars. The phrase “ready for Act Change Transform” mirrors their language, signaling alignment.
Cover Letter Example (Opening Paragraph):
Having led a KES 85M governance program with 40 implementing partners at Amnesty International Kenya—delivering 92% policy influence across devolved units—I am prepared to drive Act Change Transform’s DGHR pillar with the same rigor and stakeholder trust.
Why This Works: The opener links past scale to future role, naming Act Change Transform’s pillar explicitly. Recruiters see direct transferability.
Interview Example (30-Second Story):
In 2023, I scaled a KES 50M conflict early warning system to 8 counties in 18 months—training 320 community mediators and reducing reported incidents by 41%. I would replicate this systems approach at Act Change Transform to strengthen PBCT responsiveness.
Why This Works: The story follows STAR (Situation-Task-Action-Result), uses hard metrics, and ends with forward application to Act Change Transform.
How to Do It:
- Lead CV with 1 bullet under “Strategic Leadership” using KES/USD + % integrity + geographic scope.
- Name Act Change Transform and specific pillar (PBCT/DGHR) in CV and cover letter.
- Practice 30-second impact story with 3 metrics (budget, reach, outcome).
- Attach redacted program summary (1-page) in application portfolio.
- Follow up 3 days post-submission via hr.admin@act.or.ke referencing Act Change Transform’s advocacy focus.
- Network via Kenya Governance Leaders LinkedIn group for peer examples.
Tip 2: Quote Salary Transparently in Cover Letter
Why It Works: Act Change Transform explicitly requests current/last gross salary and expectation. Omitting this = auto-rejection. Transparency builds trust and prevents mismatched expectations.
Cover Letter Example (Final Paragraph):
My current gross monthly salary is KES 285,000. Based on Act Change Transform’s leadership scope, national travel, and strategic responsibilities, my expectation is KES 260,000–290,000 (inclusive of allowances).
Why This Works: The statement is clear, compliant, and contextualized—showing you’ve researched Act Change Transform’s operational model. The range allows negotiation while anchoring realistically.
How to Do It:
- Include in final paragraph of cover letter.
- Use gross monthly figure (not annual or net).
- Research via BrighterMonday NGO Salary Guide 2025 or MyJobMag Senior NGO Roles.
- For Executive Assistant, benchmark at KES 150K–200K; for Platform Managers, KES 250K–300K.
- Avoid rounding to nearest 10K—use exact current figure.
Tip 3: Showcase MERL Coordination with a Dashboard Example
Why It Works: Both Platform Managers coordinate MERL, Knowledge Management, and Communication. A specific output proves systems thinking and donor-ready reporting—a top shortlisting factor at Act Change Transform.
CV Example (Bullet):
Built real-time MERL dashboard in Power BI for KES 90M program—tracking 42 indicators across 18 partners—adopted by USAID, EU, and Sida as reporting standard.
Why This Works: This bullet names tool (Power BI), scale (KES 90M, 18 partners), and donor adoption—proving Act Change Transform-level rigor.
Interview Example (90-Second Story):
When donor deadlines tightened in 2024, I designed a Power BI dashboard that automated data flow from 18 field teams—reducing reporting errors by 78% and enabling quarterly reviews in 48 hours. I’d implement a similar system at Act Change Transform to strengthen donor confidence in PBCT/DGHR outcomes.
Why This Works: The story shows problem-solving under pressure, technical skill, and direct application to Act Change Transform.
How to Do It:
- Include “MERL Innovation” bullet in CV with tool + scale + outcome.
- Attach redacted dashboard screenshot (anonymized) in portfolio.
- Practice explaining one dashboard in 90 seconds using 3 data points.
- Mention donor adoption if applicable.
Tip 4: Highlight Contextual Analysis with a Policy Pivot Example
Why It Works: Act Change Transform demands local/international responsiveness. A pivot story shows agility in Kenya’s volatile context—critical for Platform Managers.
CV Example (Bullet):
Pivoted KES 60M peace program post-2022 election violence—shifting from dialogue forums to community radio campaigns—restoring 88% trust in 6 months.
Why This Works: This bullet names trigger (election violence), pivot (radio), and outcome (88% trust)—proving Act Change Transform-aligned adaptability.
Cover Letter Example (Middle Paragraph):
During the 2022 election cycle, I redirected a KES 60M initiative from physical forums to community radio—reaching 1.2M listeners and reducing tensions in 14 hotspots. This experience equips me to ensure Act Change Transform’s PBCT pillar remains responsive to Kenya’s political rhythms.
Why This Works: The paragraph connects past agility to Act Change Transform’s context.
How to Do It:
- Use “Contextual Agility” subheader in CV.
- Reference Kenyan political cycles or devolution challenges.
- Practice 60-second pivot story with before/after metrics.
Tip 5: For EA – Lead with CEO-Level Support Example
Why It Works: The Executive Assistant supports the CEO directly. A high-stakes example proves executive exposure and pressure handling—non-negotiable at Act Change Transform.
CV Example (Bullet):
Orchestrated G7 donor briefing for CEO at Save the Children—coordinating 12 ambassadors, 3 ministers, and 40 staff—securing USD 3M pledge in 4 hours.
Why This Works: This bullet shows stakeholder scale, time pressure, and financial outcome—mirroring Act Change Transform’s CEO demands.
Interview Example (60-Second Story):
In 2024, I managed a last-minute G7 briefing for our CEO—aligning inputs from 12 embassies in 36 hours. The event ran flawlessly and secured USD 3M. I’d bring the same precision to Act Change Transform’s Executive Office.
Why This Works: The story proves calm under fire and direct CEO support.
How to Do It:
- Open CV with “Executive Impact” bullet.
- List calendar/tool proficiency (Outlook, Slack, Asana).
- Practice 60-second high-stakes story.
Tip 6: Use REF Code Correctly in Subject Line
Why It Works: Act Change Transform uses REF codes for tracking. Wrong format = lost in inbox.
Correct Subject Lines:
REF: ACT-PM-PBCT/1/2025 – Platform Manager – PBCT
REF: ACT-PM-DGHR/2/2025 – Platform Manager – DGHR
REF: ACT-EA/3/2025 – Executive Assistant
Why This Works: Ensures delivery to correct recruiter and ATS tagging.
How to Do It:
- Copy-paste REF exactly from job post.
- Bold in email.
- Use exact position title.
Tip 7: Include 3 Current References with Day Contacts
Why It Works: Act Change Transform verifies quickly. Outdated references delay shortlisting.
CV Format:
Jane Kamau | Country Director, USAID Kenya | jane.kamau@usaid.gov | +254 7XX XXX XXX (Day)
Why This Works: Speeds background checks with daytime mobile.
How to Do It:
- Get permission first.
- Use current supervisors/donors.
- Include title, org, email, day mobile.
Tip 8: Tailor Cover Letter to One Strategic Pillar
Why It Works: Generic letters are ignored. Naming PBCT or DGHR shows focus.
Cover Letter Opener (PBCT):
Act Change Transform’s PBCT pillar resonates with my 12-year track record in community-led peace architectures across the Horn of Africa…
Why This Works: Personalization + regional relevance.
How to Do It:
- Avoid applying to both Manager roles in one letter.
- Use pillar name in first sentence.
Tip 9: Prove Cross-Functional Collaboration with a Matrix Example
Why It Works: All roles require cross-platform alignment. A matrix story shows influence.
CV Example (Bullet):
Aligned Programs, Finance, MERL, Comms for KES 100M audit—passing with zero findings and adopting model across 3 NGOs.
Why This Works: Proves systems leadership beyond silo.
How to Do It:
- Use “Cross-Functional Leadership” bullet.
- Name 4+ departments.
Tip 10: Close with Passion for Marginalized Voices
Why It Works: Act Change Transform hires for mission, not just skills. A values-driven close makes you memorable.
Cover Letter Closing:
I am driven to amplify the voices of women, youth, and PWDs through Act Change Transform’s transformative platforms—ensuring no community is left voiceless in Kenya’s development journey.
Interview Closing:
Joining Act Change Transform means continuing my life’s work—ensuring marginalized voices shape the policies that affect them.
Why This Works: Cultural fit + emotional resonance.
How to Do It:
- Write a 1-sentence “Why Act!”.
- Rehearse with confidence and warmth.
- Send thank-you email within 24 hours referencing discussion.
—-END OF JOB DESCRIPTION—-
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