Essential Job Details

• Positions: Accounts Intern; Reservations Intern; Transport Intern; Workshop Intern (Mombasa); Procurement Intern
• Locations: Nairobi, Kenya; Mombasa, Kenya (Workshop Intern)
• Employment Type: Full-Time Internship (Fixed-term)
• Vacancies: Multiple
• Monthly Stipend (Estimated): KES 20,000 – 35,000 (set ~10% below typical market for paid internships in Nairobi/Mombasa)
• Industry/Category: Travel & Tours / Hospitality / Logistics / Finance / Supply Chain
• Reporting To: Functional Department Leads / Operations Manager
• Application Deadline: 26/09/2025 (shortlisting on a rolling basis)
• Employer: Africa Safari Trips

Introduction

Paid internship opportunities in Kenya rarely combine world-class safari products, cross-functional exposure, and fast learning cycles—but these internships at Africa Safari Trips do exactly that. Designed for recent diploma and degree graduates eager to build practical skills in travel operations, finance, logistics, vehicle workshop, reservations, and procurement, these roles place you inside real teams serving real guests across East Africa. You’ll learn industry software, contribute to live projects, and see how a top safari brand delivers unforgettable customer experiences while running tight back-office processes that keep bookings, vehicles, payments, and supplies moving. If you’re hungry to grow, ready to collaborate, and keen to turn classroom knowledge into professional confidence, this cohort is for you.

About Africa Safari Trips

Africa Safari Trips plans and operates private safaris across East Africa, with offices in Nairobi (Kenya) and Kampala (Uganda). The company curates end-to-end itineraries—accommodations, transport, guiding, park entries, guest support—so travelers leave the continent with life-long memories. The teams blend locals and expats, combining regional know-how with global service standards. Interns join real delivery squads and are mentored by experienced leads who value initiative, accuracy, hospitality, and continuous improvement.

Key Responsibilities (All Tracks)

While each internship has unique tasks (detailed below), all interns should expect to:

• Assist with day-to-day departmental operations and administrative tasks.
• Support planning, reporting, and coordination for live bookings or internal workflows.
• Perform accurate data entry, filing, document control, and simple analytics.
• Join team meetings; capture actions; follow through to closure.
• Learn and apply industry software (CRM, reservations, spreadsheets, workshop/job-card tools, procurement systems).
• Contribute improvement ideas and help document SOPs/FAQs/knowledge-base articles.

Track Summaries & Role-Specific Expectations

1) Accounts Intern – Nairobi

• What you’ll do: Support receivables/payables, expense tracking, reconciliations, trip costing support, and voucher/document checks.
• Day-to-day examples:
  • Log supplier invoices and match to purchase orders/approvals.
  • Assist with bank/mobile money reconciliations and petty cash documentation.
  • Prepare simple reports (aging, spend by category, trip cost snapshots).
• What you’ll learn: Hospitality/tourism chart of accounts, multi-currency basics, vendor cycles, compliance-friendly filing.
• Ideal for: Diploma/Degree in Accounting/Finance; spreadsheet lovers with a detail mindset.

2) Reservations Intern – Nairobi

• What you’ll do: Support reservations officers with itinerary building, availability checks, confirmations, and guest communications templates.
• Day-to-day examples:
  • Draft hold requests to lodges; log confirmations; capture cancellation windows.
  • Keep the CRM clean (guest details, preferences, dietary info, notes).
  • Update supplier rate matrices; help QA itineraries before guest send-out.
• What you’ll learn: Rate structures, cancellation policies, rooming lists, add-on upsells, and the rhythm of high-season workload.
• Ideal for: Tours & Travel/Hotel Ops graduates with crisp writing and customer empathy.

3) Transport Intern – Nairobi

• What you’ll do: Assist transport scheduling, driver allocations, fueling logs, movement permits, and route timing.
• Day-to-day examples:
  • Prepare daily run sheets; confirm park entry timing; check vehicle readiness.
  • Track GPS/odometer readings; reconcile fuel slips; log incident notes.
  • Liaise with reservations on last-minute changes; coordinate airport pickups.
• What you’ll learn: Fleet/utilization planning, cost control, safety/contingency protocols, guest-first logistics.
• Ideal for: Transport & Logistics grads who enjoy precise coordination under time pressure.

4) Workshop Intern – Mombasa

• What you’ll do: Join the vehicle workshop team to support job-card updates, parts requests, preventive maintenance scheduling, and quality checks.
• Day-to-day examples:
  • Capture inbound vehicle complaints and convert to job cards.
  • Track parts usage; update inventory; flag reorder points with procurement.
  • Assist with post-maintenance QA checklists (brakes, cooling, electrics, tires).
• What you’ll learn: Preventive vs corrective maintenance, cost/quality trade-offs, workshop safety, documentation discipline.
• Ideal for: Mechanical Engineering/Automotive Diploma holders who like hands-on problem solving.

5) Procurement Intern – Nairobi

• What you’ll do: Help source, compare, and document supplier quotes; prepare LPOs; track deliveries; and maintain vendor files.
• Day-to-day examples:
  • Build simple price/lead-time comparison sheets.
  • Prepare and circulate LPOs; follow up on delivery and quality checks.
  • Keep clean, auditable files (contracts, insurances, tax docs, rate cards).
• What you’ll learn: Ethical sourcing, three-quote logic, service-level discipline, spend analytics, and supplier performance basics.
• Ideal for: Procurement/Supply Chain grads with negotiation curiosity and spreadsheet skills.

Qualifications and Skills (All Tracks)

• Recent diploma or degree in a relevant field: Accounting/Finance, Procurement/Supply Chain, Tours & Travel/Hotel Ops, Transport & Logistics, Mechanical/Automotive Engineering, or related.
• Strong communication, organization, and problem-solving skills.
• Eagerness to learn in a collaborative, deadline-driven environment.
• Tech-friendly: comfortable with MS Office/Google Workspace; willing to learn industry systems (CRM, reservations tools, workshop or procurement software).
• Professional habits: punctuality, documentation discipline, respect for safety and guest confidentiality.

What Success Looks Like (Outcomes You’ll Target)

• Clean, on-time documentation with minimal rework.
• Measurable contributions to accuracy (e.g., fewer invoice discrepancies, on-time confirmations, error-free job cards).
• Demonstrated ownership of a mini-project (e.g., a template, a process checklist, a quick reference guide) that your team keeps using.
• Positive feedback from peers and supervisors on reliability, teamwork, and growth.

Stipend Guidance (Transparent Estimate)

To help candidates plan, these internships are estimated at KES 20,000–35,000 monthly, reflecting paid internship opportunities in Kenya in Nairobi/Mombasa and set ~10% below median market offers to remain conservative and realistic for entry roles in travel/tours logistics and back-office operations. (Actual figures are at the employer’s discretion and may vary by track and experience.)

How to Apply

Apply now for the Internship Jobs – Africa Safari Trips (Nairobi & Mombasa) cohort.

Send:

1. CV (max 2–3 pages) tailored to your chosen track (Accounts, Reservations, Transport, Workshop—Mombasa, or Procurement)
2. Brief cover letter stating one recent achievement relevant to the track and one process you hope to improve during the internship

Email: hr.ke@africasafaritrips.com
Email Subject: “[Track] Intern – Africa Safari Trips” (e.g., “Procurement Intern – Africa Safari Trips”)
Deadline: 26th September 2025 (shortlisting on a rolling basis)

Only shortlisted candidates will be contacted. Do not pay for tests, interviews, or assessments.

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10 Insider Tips to Get Shortlisted for Internship Opportunities in Kenya at Africa Safari Trips

1. Customize Your CV for Each Internship Track

One of the most common mistakes candidates make when applying for internship opportunities in Kenya is sending the same generic CV to every role. For Africa Safari Trips, where multiple internship tracks are offered—Accounts, Reservations, Transport, Workshop, and Procurement—it is critical to tailor your CV to the specific track. For example, if you are applying for the Procurement Intern role, highlight coursework in Supply Chain Management, mention any experience in vendor coordination, and emphasize your Excel skills for price comparisons. On the other hand, if you are targeting the Reservations Intern role, foreground your hospitality courses, customer service projects, and communication skills. Recruiters notice when a CV directly mirrors the responsibilities outlined in the job posting. This tailoring shows intentionality and improves your chances of being shortlisted. Sending a one-size-fits-all CV tells the recruiter you haven’t taken the time to understand the role, while a customized CV signals professionalism and clarity of purpose—two qualities employers value highly in internship opportunities in Kenya.

2. Quantify Your Academic or Volunteer Achievements

Internships are often entry-level, so recruiters don’t expect extensive professional experience. Instead, they want to see how you applied skills in measurable ways. When applying for internship opportunities in Kenya, avoid writing vague statements like “helped with events” or “assisted in financial records.” Instead, quantify: “Coordinated a student club event with 200 attendees and managed a budget of KES 50,000” or “Balanced petty cash for three months with zero errors.” For a Workshop Intern application, you might say: “Assisted in servicing 10 vehicles during industrial attachment, focusing on brake and suspension checks.” Numbers immediately make your application stand out because they communicate scale, impact, and accountability. Recruiters for Africa Safari Trips are handling many applications at once; quantified results make it easier to see your potential value. This technique dramatically improves your chances of shortlisting across different internship opportunities in Kenya.

3. Emphasize Adaptability and Learning Agility

Employers offering internship opportunities in Kenya want candidates who can learn quickly, adapt to new systems, and integrate seamlessly into fast-moving environments. Africa Safari Trips interns will likely move between tasks—data entry one day, customer calls the next, or supplier follow-ups later in the week. Demonstrating learning agility on your CV and cover letter can set you apart. Include phrases like: “Quickly learned and applied XYZ software during coursework” or “Adapted to a cross-functional role during volunteer work, balancing logistics and customer service duties.” In interviews, be ready to describe how you approached something unfamiliar and mastered it quickly. This reassures employers that you will not slow down the team but instead add value from the first week. In shortlisting decisions, recruiters favor candidates who show adaptability over those who only list rigid skills. Position yourself as a fast learner ready to maximize internship opportunities in Kenya.

4. Align Your Application with the Travel and Tourism Sector

Because Africa Safari Trips is in the travel and tours sector, demonstrating industry alignment is a smart way to increase your chances of being shortlisted for their internship opportunities in Kenya. Even if your degree is in Accounting or Mechanical Engineering, you should still connect your application to tourism operations. For example, Accounts Intern candidates could say: “I am keen to understand financial flows in the tours and travel industry, particularly vendor settlements and safari costing.” Reservations Intern candidates might highlight: “Passionate about customer experience in tourism and eager to learn itinerary planning and booking systems.” Employers want to know you see the link between your academic skills and the travel context. Positioning yourself as someone who not only wants an internship but specifically wants to learn within tourism shows focus and motivation. This alignment can be the subtle difference that makes recruiters shortlist your application over another applicant for the same internship opportunities in Kenya.

5. Use a Professional Email and Subject Line

Many applicants for internship opportunities in Kenya lose out simply because they fail to follow email instructions. Africa Safari Trips has specified that applications must be sent with the exact subject line of the role (e.g., “Procurement Intern – Africa Safari Trips”). Ignoring this instruction suggests carelessness and poor attention to detail. Similarly, sending applications from unprofessional emails like cuteboy123@gmail.com undermines your credibility. Always use an email with your real name, such as janekimani@gmail.com. In addition, keep your email body short and professional: “Dear HR Team, Please find attached my CV and cover letter for the Reservations Intern role as advertised. Kind regards, [Name].” Following such basics may sound trivial, but recruiters regularly discard applicants who fail these tests. Attention to these details signals that you can be trusted with more significant responsibilities, improving your chances of being shortlisted for internship opportunities in Kenya.

6. Show Teamwork and Communication Skills

Internship recruiters consistently emphasize soft skills as deciding factors for shortlisting. In internship opportunities in Kenya where multiple interns are onboarded into the same cohort, teamwork and communication often determine success. Highlight coursework projects, group presentations, or volunteer experiences where you collaborated effectively. For example: “Worked in a five-person team to deliver a logistics project on time, resolving conflicts and aligning tasks.” Communication is equally vital—interns must interact with supervisors, clients, and suppliers. Mention any experiences in writing reports, handling customer queries, or speaking to groups. Since Africa Safari Trips operates across Nairobi, Kampala, and Mombasa, note if you are bilingual or can switch comfortably between English and Kiswahili. These skills demonstrate that you will not only complete tasks but also contribute positively to the team dynamic, making you a stronger candidate for internship opportunities in Kenya.

7. Demonstrate Discipline in Documentation

In roles like Accounts, Procurement, and Transport, interns will be trusted with record-keeping. Employers offering internship opportunities in Kenya place a high value on candidates who show discipline in documentation. If you can demonstrate experience keeping accurate logs, filing receipts, or maintaining databases, highlight that. For instance: “During attachment, updated over 150 inventory records with zero discrepancies” or “Maintained digital files for a student project, ensuring all submissions were audit-ready.” These examples prove you will not create extra work for supervisors. In Africa Safari Trips’ environment, clean documentation is critical—wrong entries could lead to lost bookings, financial misstatements, or delayed safaris. When recruiters see you emphasize accuracy and diligence, they become confident that you’ll handle responsibilities carefully. This quality makes your application stand out among those seeking internship opportunities in Kenya.

8. Mention Technical or Software Proficiency

Employers now expect interns to be tech-comfortable. When applying for internship opportunities in Kenya, highlight your proficiency in tools relevant to your track. For example, Accounts Intern applicants can mention Excel, QuickBooks, or Sage basics. Reservations Interns should highlight CRM, Amadeus, or Sabre exposure. Transport Interns can mention GPS tracking tools or MS Project basics. Even if you’ve only used these in coursework, list them under a “Technical Skills” section. Africa Safari Trips uses software for reservations, procurement, and workshop tracking; showing readiness to learn these systems is an advantage. Recruiters know they won’t have to spend as much time training you on basics. Applicants who fail to show software literacy may be seen as less prepared. By demonstrating technical competence, you position yourself as a modern professional who can maximize internship opportunities in Kenya.

9. Submit Early and Respect Deadlines

Internships at popular employers like Africa Safari Trips attract high volumes of applicants. One way to get noticed is to apply early. Employers offering internship opportunities in Kenya often shortlist on a rolling basis, which means late applications may not even be reviewed. Submitting early shows enthusiasm, organization, and respect for deadlines—qualities every employer values. In your application email, double-check that attachments are in PDF format, documents are labeled correctly, and the subject line matches exactly what is requested. Internships are often the first step toward a career; demonstrating professionalism at this stage signals to recruiters that you are serious about building a career path. Early, correct, and disciplined applications consistently outperform late or sloppy ones, making this one of the simplest yet most effective strategies to get shortlisted for internship opportunities in Kenya.

10. Show Motivation Beyond the Internship

Finally, recruiters don’t just want interns who are looking for a short-term role. They prefer candidates who demonstrate career vision. In your cover letter, frame the internship as part of your broader development journey. For example: “I see this internship as a way to strengthen my supply chain skills and eventually build a career in sustainable tourism procurement.” Or “This internship opportunity in Kenya will allow me to grow into a reservations manager role in the travel sector over time.” Employers appreciate candidates who see the internship not as filler but as a launching pad for their careers. It reassures them you will take the role seriously, learn actively, and possibly even transition into a long-term hire. Demonstrating vision, passion, and alignment with the company’s mission significantly increases your chances of being shortlisted for internship opportunities in Kenya.