JobKenya.org Privacy Policy

Last Updated: May 16, 2025

Introduction

At JobKenya.org, a non-profit dedicated to providing free jobs in Kenya, internships, scholarships, and career opportunities, we are committed to protecting your privacy. Our mission, Kazi Kwa Wote (Jobs for All, Free for All), extends to ensuring your personal information is handled with transparency and care. This JobKenya.org Privacy Policy explains how we collect, use, store, and protect your data in compliance with Kenya’s Data Protection Act, 2019, and other applicable laws, including the General Data Protection Regulation (GDPR) for users in the European Union.

This policy applies to all users of JobKenya.org, including job seekers, employers, and visitors accessing our platform via our website (www.jobkenya.org), mobile site, or future apps. By using our services, you agree to the practices outlined below. If you have questions, please contact us at info@jobkenya.org.

1. Information We Collect

To provide our free job board Kenya services, we collect various types of information to connect job seekers with opportunities and employers with talent. We collect only what is necessary to deliver our services effectively.

1.1 Personal Information

• Job Seekers: When you create an account, upload a CV, or apply for jobs in Kenya, internships, or scholarships, we may collect:
  • Name
  • Email address
  • Phone number
  • CV or resume details (e.g., education, work experience, skills)
  • Cover letter or application responses
  • Location (e.g., Nairobi, Mombasa, Kisumu)
• Employers: When you post a job or create an account, we may collect:
  • Company name
  • Contact person’s name and email
  • Phone number
  • Business address
• Voluntary Information: You may provide additional details, such as preferences for remote jobs Kenya, freelance jobs Kenya, or career training Kenya, to personalize your experience.

1.2 Non-Personal Information

• Usage Data: We collect anonymized data on how you interact with our site, such as:
  • Pages visited (e.g., Nairobi jobs, scholarships Kenya)
  • Search queries
  • Time spent on the platform
  • Device type and browser
• Cookies and Tracking: We use cookies to improve functionality, such as remembering your login or preferences. See our Cookie Policy for details.

1.3 Information from Third Parties

• We may receive data from partners (e.g., NGOs, universities) when you apply for volunteer opportunities Kenya or scholarships through their programs, but only with your consent.

2. How We Use Your Information

We use your data to provide and improve our free job board Kenya services, ensuring a seamless experience for job seekers and employers. Specific uses include:

• Connecting Job Seekers and Employers:
  • Share your CV and application with employers when you apply for jobs in Kenya or internships.
  • Notify you of relevant opportunities, such as Mombasa jobs or remote jobs Kenya.
• Personalizing Your Experience:
  • Recommend career training Kenya or entrepreneurship Kenya resources based on your profile.
  • Tailor job alerts for locations like Nairobi or Kisumu.
• Improving Our Platform:
  • Analyze usage data to enhance site performance and user experience.
  • Identify popular categories like freelance jobs Kenya or volunteer opportunities Kenya.
• Communication:
  • Send account updates, job alerts, or newsletters (you can opt out anytime).
  • Respond to inquiries sent to info@jobkenya.org.
• Legal Compliance:
  • Comply with Kenya’s Data Protection Act, 2019, and other regulations.
  • Protect against fraud or unauthorized access.

We do not sell your personal information or share it for commercial purposes unrelated to our mission.

3. How We Share Your Information

As a non-profit, JobKenya.org shares your data only when necessary to deliver our services or comply with legal obligations. We ensure all sharing aligns with data protection Kenya laws.

• With Employers: When you apply for a job, internship, or scholarship, we share your application (e.g., CV, cover letter) with the relevant employer or organization.
• With Service Providers: We use trusted third parties to support our platform, such as:
  • Hosting providers (e.g., Truehost Kenya) for website storage.
  • Email services (e.g., Mailchimp) for job alerts.
  • Analytics tools (e.g., Google Analytics) for anonymized usage data.
    These providers are bound by strict data protection agreements.
• With Partners: We may share limited data with NGOs, universities, or programs (e.g., for scholarships Kenya or volunteer opportunities Kenya) with your consent.
• Legal Requirements: We may disclose data if required by law, such as to comply with a court order or Kenya’s Data Protection Act, 2019.

4. Data Security

We take data protection Kenya seriously and implement robust measures to safeguard your information:

• Encryption: Data transmitted via our site (e.g., CV uploads, applications) is protected with SSL/TLS encryption.
• Access Controls: Only authorized staff and partners access personal data, under strict confidentiality agreements.
• Regular Audits: We conduct security reviews to protect against breaches.
• Anonymization: Usage data is anonymized to prevent identification.

Despite our efforts, no online platform is 100% secure. If a breach occurs, we will notify affected users promptly as required by law and take immediate action to mitigate risks.

5. Your Data Protection Rights

Under Kenya’s Data Protection Act, 2019, and GDPR (if applicable), you have rights over your personal information. JobKenya.org makes it easy to exercise these rights:

• Access: Request a copy of your data (e.g., CV, profile details).
• Correction: Update inaccurate or incomplete information.
• Deletion: Ask us to delete your account or data, subject to legal retention requirements.
• Restriction: Limit how we use your data (e.g., stop job alerts).
• Objection: Object to certain uses, such as analytics or marketing emails.
• Data Portability: Receive your data in a structured format (e.g., CSV).
• Consent Withdrawal: Revoke consent for non-essential data uses (e.g., newsletters).

To exercise these rights, contact us at info@jobkenya.org or use your account settings. We’ll respond within 30 days, as required by law.

6. Data Retention

We retain your data only as long as necessary to provide our services or meet legal obligations:

• Job Seeker Data: Account information and CVs are kept until you delete your account or request removal. Application data may be retained by employers per their policies.
• Employer Data: Company and contact details are stored while your account is active.
• Inactive Accounts: Accounts unused for 2 years may be deleted, with prior notice.
• Legal Requirements: We retain certain data (e.g., transaction logs) for up to 7 years to comply with Kenyan law.

7. Cookies and Tracking Technologies

JobKenya.org uses cookies to enhance your experience on our free job board Kenya. Cookies are small files stored on your device to:

• Remember your login or preferences.
• Track site usage (e.g., visits to Nairobi jobs or scholarships Kenya pages).
• Improve performance and functionality.

Types of Cookies

• Essential: Required for site operation (e.g., login).
• Analytics: Anonymized data for site improvements (e.g., Google Analytics).
• Preferences: Store settings like language (English/Swahili).

You can manage cookies via your browser settings or our cookie consent pop-up. Disabling cookies may limit some features. See our Cookie Policy for details.

8. Third-Party Links

Our platform may include links to third-party sites, such as employer websites or scholarships Kenya providers. These sites have their own privacy policies, and JobKenya.org is not responsible for their practices. Review their policies before sharing data.

9. Children’s Privacy

JobKenya.org is not intended for users under 16. We do not knowingly collect data from children. If we discover such data, we will delete it immediately. Contact us at info@jobkenya.org if you believe we have collected a child’s information.

10. International Data Transfers

As a Kenya-based platform, most data is stored locally with providers like Truehost Kenya. If you access JobKenya.org from outside Kenya (e.g., EU), or if we use international service providers (e.g., Google Analytics), your data may be transferred abroad. We ensure these transfers comply with data protection Kenya laws and GDPR, using safeguards like Standard Contractual Clauses.

11. Changes to This Privacy Policy

We may update this JobKenya.org Privacy Policy to reflect changes in our services or legal requirements. The latest version will be posted on this page with an updated “Last Updated” date (May 16, 2025). Significant changes will be communicated via email or site notifications.

12. Contact Us

If you have questions about this JobKenya.org Privacy Policy, data protection Kenya, or your data, please contact our Data Protection Officer:

• Email: info@jobkenya.org
• Address: JobKenya.org, P.O. Box 44546-00100, Nairobi, Kenya
• Phone: +254 700 123 456 (Mon–Fri, 9 AM–5 PM EAT)

You may also lodge a complaint with Kenya’s Office of the Data Protection Commissioner:

• Website: www.odpc.go.ke
• Email: complaints@odpc.go.ke

For EU users, you can contact your local data protection authority.

13. Commitment to Data Protection

At JobKenya.org, we’re dedicated to protecting your privacy as part of our non-profit mission. Whether you’re searching for jobs in Kenya, internships, scholarships, or volunteer opportunities Kenya, we handle your data with the utmost care. Thank you for trusting us to connect you with Kazi Kwa Wote—opportunities for all Kenyans, free for all.

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