Essential Job Details

• Position Title: Procurement Intern
• Location: Nairobi, Kenya
• Application Deadline: July 17, 2025
• Industry: Manufacturing & Distribution
• Employment Type: Full-Time
• Opportunity Type: Current Opening
• Number of Vacancies: Not specified
• Salary: Not specified
• Category/Department: Procurement / Supply Chain
• Reporting To: Procurement Officer or Line Manager (specific role not detailed)

Introduction

Orchid HR Outsourcing, a leading provider of human resource solutions in the manufacturing and distribution sector, is seeking a motivated Procurement Intern to join its team in Nairobi, Kenya, starting in 2025. This role offers valuable exposure to the procurement cycle, supporting daily operations, supplier management, and documentation within a dynamic industry. Ideal for an enthusiastic individual with a background in procurement or supply chain management, this position provides hands-on experience and career growth potential. With the application deadline set for July 17, 2025, and today being July 2, 2025, at 08:56 PM EAT, there are approximately two weeks to prepare and submit a strong application.

About Orchid HR Outsourcing

Orchid HR Outsourcing specializes in delivering tailored HR services, including recruitment, payroll, and procurement support, to clients in the manufacturing and distribution industry. Based in Nairobi, Kenya, the company is committed to fostering operational excellence and efficiency for its partners. By providing a structured internship program, Orchid HR Outsourcing aims to nurture young talent, offering practical experience in a fast-paced environment. As a Procurement Intern, you’ll contribute to this mission by supporting critical procurement processes, aligning with the company’s focus on quality and timeliness.

Key Responsibilities

• Coordination of Procurement Processes:
  • Receive and review purchase requisitions from various departments, ensuring proper approval before proceeding.
  • Assist in preparing and issuing Local Purchase Orders (LPOs) to approved suppliers, maintaining accuracy and compliance.
  • Follow up on supplier deliveries, confirming that items meet required specifications and timelines to avoid delays.
  • Update and maintain a supplier database for easy reference, enhancing procurement efficiency.
• Vendor & Internal Liaison:
  • Liaise with suppliers and service providers to follow up on deliveries, clarifications, and queries, ensuring smooth communication.
  • Support internal departments with updates on pending procurement requests, fostering cross-departmental collaboration.
  • Assist in preparing reports for internal procurement reviews or meetings, such as the Tender Committee, to support decision-making.
• Basic Contract & Order Tracking:
  • Monitor supplier performance on active orders, updating the Procurement Officer on any delays or issues to ensure accountability.
  • Ensure accurate filing of procurement records, including delivery notes, quotations, LPOs, and invoices, for audit readiness.
  • Help prepare basic summaries or updates on procurement status as required, aiding in process transparency.
• Cross-Departmental Coordination:
  • Work closely with the warehouse/store to confirm goods received against orders, ensuring inventory accuracy.
  • Assist the procurement and logistics teams in coordinating inbound deliveries to the warehouse, optimizing supply chain flow.
  • Support communication between procurement and other departments like production and finance, enhancing operational synergy.
• Filing and Documentation:
  • Organize procurement files both physically and electronically in line with audit requirements, ensuring accessibility and compliance.
  • Maintain updated tracking sheets for all procurement activities, providing a clear record of progress.
  • Assist in generating procurement reports as needed, supporting data-driven insights.
• Other Duties:
  • Perform any additional tasks assigned by the Procurement Officer or Line Manager to support department goals and adaptability.

Qualifications and Skills

• Education: Diploma or Degree in Procurement, Purchasing, Supply Chain Management, or Business Administration from a recognized institution
• Experience: At least 1 year of internship or industrial attachment experience in a procurement or supply chain role, preferably in manufacturing or distribution
• Technical Skills:
  • Proficiency in Microsoft Office tools, especially Excel, for data management and reporting
  • Basic understanding of procurement principles and documentation processes
• Interpersonal Skills: Strong attention to detail, good interpersonal and communication skills to engage with suppliers and teams
• Preferred: Membership in KISM (Kenya Institute of Supplies Management) or CIPS (Chartered Institute of Procurement & Supply) as an added advantage
• Preferred: Familiarity with manufacturing or distribution procurement cycles to align with industry needs

Company Culture and Values

Orchid HR Outsourcing fosters a dynamic and professional culture, valuing efficiency, collaboration, and growth. As a key player in the manufacturing and distribution sector, the company prioritizes operational excellence and employee development, offering interns a supportive environment to learn and contribute. Committed to diversity and equal opportunity, Orchid HR Outsourcing provides a workplace where talent thrives, making it an ideal setting for a Procurement Intern to build a career.

How to Apply

Apply now for the Procurement Intern position. Submit your Cover Letter and CV to careers@orchidhr.co.ke with the subject line “Procurement Intern” by July 17, 2025. Ensure all documents highlight your relevant skills and experience. Only shortlisted candidates will be contacted. Official communications will come from the provided email address, and no fees are implied at any stage of the recruitment process.

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Tags

procurement intern, supply chain jobs, Nairobi job opportunities, manufacturing careers, Orchid HR jobs

Why Choose This Procurement Intern Role?

A Stepping Stone in Procurement

The Procurement Intern role at Orchid HR Outsourcing offers a chance to gain hands-on experience in Nairobi, Kenya, within the manufacturing and distribution sector. This position is perfect for a motivated individual eager to learn the procurement cycle, support supplier management, and contribute to operational success.

Orchid HR’s Role in Nairobi

Nairobi, as a hub for manufacturing and distribution, supports Orchid HR Outsourcing’s mission to deliver HR excellence. The Procurement Intern will enhance supply chain efficiency, aligning with Kenya’s growing industrial landscape.

Career Benefits of the Role

This Procurement Intern position offers:

• Practical Experience: Gain exposure to procurement processes
• Skill Development: Enhance Excel and coordination skills
• Industry Insight: Work in manufacturing and distribution
• Career Growth: Build a foundation for procurement roles
• Team Collaboration: Engage with diverse departments

The role provides a launchpad for a career in supply chain or procurement management.

Day-to-Day Responsibilities in Detail

As a Procurement Intern, your daily tasks will include:

• Requisition Review: Process and approve purchase requests
• LPO Issuance: Prepare and issue Local Purchase Orders
• Supplier Follow-Up: Track deliveries and verify specifications
• Database Updates: Maintain supplier records
• Report Assistance: Support procurement meeting preparations
• Filing: Organize records for audits

These tasks ensure efficient procurement operations.

Technical and Soft Skills Development

The Procurement Intern role hones a range of skills, including:

• Procurement Skills: Learn LPO preparation and supplier liaison
• Technical Proficiency: Master Excel for tracking and reporting
• Attention to Detail: Ensure accurate documentation
• Communication: Liaise with vendors and departments
• Organization: Manage filing and inventory updates
• Teamwork: Collaborate across teams

These skills are transferable to procurement, logistics, or administrative roles.

Why Nairobi?

Nairobi, a thriving industrial and business center, is ideal for the Procurement Intern role. Its strategic location supports Orchid HR’s operations, offering networking and a dynamic work environment.

Industry Trends in Procurement

Procurement in manufacturing is shifting toward digital tools, sustainability, and supplier diversity. The demand for skilled interns is growing, driven by Kenya’s industrial expansion. As a Procurement Intern, you’ll contribute to these trends.

Application Tips

To stand out for the Procurement Intern role:

• Highlight Experience: Emphasize 1+ year of procurement exposure
• Showcase Skills: Detail Excel and communication abilities
• Craft a Cover Letter: Explain your interest in Orchid HR’s mission
• Include Certifications: Mention KISM/CIPS membership if applicable
• Apply Early: Submit by July 17, 2025, to careers@orchidhr.co.ke with subject “Procurement Intern”

Work Environment and Culture

Orchid HR Outsourcing offers a collaborative and professional work environment, valuing efficiency and growth. As a Procurement Intern, you’ll work in a supportive setting, benefiting from mentorship and industry exposure.

How This Role Contributes to Kenya’s Development

By joining as a Procurement Intern, you’ll support Orchid HR’s manufacturing clients, aligning with Kenya’s Vision 2030 goals. Efficient procurement will enhance industrial productivity, contributing to economic growth.

Networking and Professional Growth

The Procurement Intern role offers connections with suppliers, warehouse teams, and industry partners in Nairobi. Engaging with supply chain networks like the Kenya Institute of Supplies Management can boost your career, with Orchid HR providing growth opportunities.

The Importance of Timing

With today’s date being July 2, 2025, at 08:56 PM EAT, you have approximately two weeks to apply by July 17, 2025. Acting promptly allows time to tailor your application and submit before the deadline.

Long-Term Impact and Fulfillment

This role offers a chance to impact supply chain efficiency, aligning with Orchid HR’s goals. The fulfillment from supporting manufacturing success can enhance your professional satisfaction.

Challenges and Rewards

Challenges include managing multiple tasks and supplier delays, balanced by rewards like skill development and industry exposure. These experiences will build your resilience and expertise.

Support and Resources

Orchid HR provides training, procurement tools, and a supportive team. As a Procurement Intern, you’ll have resources to excel, backed by the company’s HR expertise.

Community and Industry Engagement

This role involves engaging with suppliers and internal teams, enhancing your negotiation and coordination skills. Supporting tender processes will add practical experience.

Future Career Pathways

Skills gained here open doors to Procurement Officer, Supply Chain Analyst, or Management roles within Orchid HR or similar firms, leveraging your growing expertise.

Final Call to Action

Don’t miss the opportunity to join Orchid HR Outsourcing as a Procurement Intern in Nairobi. Apply by July 17, 2025, to careers@orchidhr.co.ke with subject “Procurement Intern”. Kickstart your career in procurement and contribute to manufacturing excellence.