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Warehouse Officer – Kenya Scouts Association | Warehouse Jobs in Kenya 2025

Kenya Scouts Association

Essential Job Details

  • Position Title: Warehouse Officer
  • Location: Kenya Scouts Association HQ, Nairobi
  • Employment Type: Full-Time
  • Number of Vacancies: 1
  • Reporting To: Procurement Manager
  • Application Deadline: 18 June 2025
  • Salary: Not Disclosed
  • Department: Supply Chain / Warehouse & Logistics

Introduction

A dynamic career opportunity is now open for a seasoned logistics and inventory professional at one of the most impactful youth organizations in the country. The Kenya Scouts Association (KSA) is seeking a highly motivated and qualified Warehouse Officer to join its team at the national headquarters in Nairobi. This pivotal role calls for an individual who is passionate about supply chain optimization, operational excellence, and youth empowerment through efficient service delivery.

This listing offers one of the most strategic and rewarding warehouse jobs in Kenya, with a focus on driving warehouse management systems, team supervision, and coordination with procurement and distribution units. If you are a logistics professional seeking a challenging, mission-driven opportunity where your expertise supports the transformation of young lives, this role is designed for you.

About Kenya Scouts Association (KSA)

The Kenya Scouts Association is a youth-focused, non-formal educational movement with deep historical roots and national reach. Founded in 1910 and registered under an Act of Parliament (Cap 219), KSA empowers young people through structured programs that promote leadership, discipline, and service.

With a presence across all counties in Kenya and a growing membership of over one million young people, KSA fosters holistic development through outdoor adventure, community service, environmental conservation, and skills training. The association operates as an inclusive and gender-sensitive organization, guided by principles of patriotism, volunteerism, and lifelong learning.

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KSA’s national headquarters in Nairobi acts as a strategic hub supporting operations, policy implementation, training, and resource management. The Warehouse Officer will be a vital link in ensuring seamless movement of materials, uniforms, supplies, and learning kits that support field activities across the nation.

Key Responsibilities

Inventory & Stock Management

  • Oversee daily warehouse operations including receipt, inspection, storage, and issuance of goods and materials.
  • Maintain accurate inventory records using warehouse management systems (WMS).
  • Conduct regular stock audits and reconcile variances between physical and system records.
  • Update bin cards, stock ledgers, and digital systems with real-time inventory movements.
  • Monitor stock levels proactively and alert procurement of low stock thresholds.

Logistics and Fulfillment

  • Coordinate the dispatch of supplies to Scout Shops, County branches, and program sites.
  • Ensure timely, accurate order fulfillment for internal and external requests.
  • Liaise with transport teams and couriers to ensure reliable distribution.
  • Verify documentation accuracy including delivery notes, waybills, GRNs, and invoices.
  • Implement last-mile logistics solutions for decentralized delivery.

Policy Compliance & Documentation

  • Develop and enforce warehouse SOPs, workflows, and safety protocols.
  • Ensure adherence to procurement, financial, and inventory control policies.
  • Maintain well-structured filing systems, both physical and electronic, for warehouse documentation.
  • Support compliance reviews, internal audits, and risk assessments by preparing relevant data and reports.
  • Contribute to procurement planning by providing usage and consumption reports.

Health, Safety, and Cleanliness

  • Ensure workplace health and safety in the warehouse environment.
  • Oversee handling, labeling, and safe storage of sensitive and bulky items.
  • Conduct routine inspections to identify and rectify hazards.
  • Train storekeepers and assistants on material handling procedures.
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Team Leadership and Performance

  • Supervise warehouse staff, assigning tasks and monitoring performance.
  • Foster a results-oriented and disciplined team culture.
  • Conduct periodic training on warehouse operations, software use, and safety compliance.
  • Evaluate staff performance, provide coaching and support continuous improvement.

Coordination and Communication

  • Work closely with the procurement department to align supply chain timelines.
  • Coordinate with field offices and program teams to forecast material needs.
  • Support procurement planning through timely provision of warehouse reports.
  • Ensure seamless collaboration with Scouts Shops and partner organizations.

Qualifications and Experience

Educational Background

  • Bachelor’s Degree in Supply Chain Management, Logistics, Procurement, Business Administration, or a related discipline.

Work Experience

  • At least 3 years of hands-on experience in warehouse management, preferably in a development organization, manufacturing firm, or logistics company.
  • Experience in managing teams, warehouse staff, or store assistants.
  • Exposure to multi-location warehousing or centralized distribution systems is an advantage.

Technical Proficiency

  • Proficiency in Warehouse Management Systems (WMS) and inventory tools
  • Experience using Excel, ERPs, or inventory software (e.g., Odoo, SAP, or Navision)
  • Strong grasp of stocktaking, stock rotation, FIFO principles, and warehouse KPIs

Personal Competencies

  • Leadership and supervisory skills, with a focus on accountability and discipline
  • Strong analytical, organizational, and multitasking abilities
  • High attention to detail and commitment to accuracy
  • Excellent written and verbal communication skills
  • Ability to work under pressure and deliver in tight deadlines
  • Professional integrity and discretion in handling inventory and records

Company Culture and Values

The Kenya Scouts Association fosters a purpose-driven, people-centered culture anchored in:

  • Integrity: Transparent management of resources entrusted by members and partners
  • Service: Commitment to youth empowerment and national development
  • Teamwork: Collaborative and respectful interactions across all departments
  • Innovation: Adoption of tools and systems that streamline delivery
  • Inclusiveness: Equal opportunities regardless of background, ethnicity, gender, or ability
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The Warehouse Officer will be part of a mission-oriented team committed to delivering value with efficiency, precision, and professionalism.

How to Apply

Apply now for the Warehouse Officer – Kenya Scouts Association position.

Interested candidates should prepare the following documents:

  1. A comprehensive CV detailing relevant experience and qualifications
  2. A motivated cover letter explaining why you’re suited for the role

Submit applications via email to:
📧 recruitment@kenyascouts.org

Subject Line: Warehouse Officer Application

Deadline: 18th June 2025

Note: Only shortlisted candidates will be contacted.

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