Essential Job Details

• Position Title: Procurement & Logistics Officer
• Location: Kakuma, Turkana County, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Salary: Competitive (not specified in the original posting)
• Category/Department: Procurement and Logistics
• Reporting To: Finance and Grants Manager
• Contract Duration: 1 year (renewable based on performance and funding availability)
• Application Deadline: 21st July 2025

Introduction

The Procurement & Logistics Officer role at the Agency for Cross-Border Pastoralists Development (APaD) in Kakuma, Turkana County, Kenya, is a vital opportunity to support a mission-driven NGO dedicated to empowering pastoralist communities. This position is ideal for a detail-oriented and motivated professional with expertise in procurement and logistics, eager to ensure efficient, transparent, and compliant operations in a dynamic humanitarian context. Based in Kakuma, the role contributes to APaD’s programs across the Karamoja Cluster, addressing challenges like conflict, climate change, and food insecurity through sustainable and inclusive solutions. This position offers a chance to make a tangible impact in Northern Kenya’s arid and semi-arid lands.

About Agency for Cross-Border Pastoralists Development (APaD)

APaD is a registered Non-Governmental Organization (NGO) in Kenya, headquartered in Lodwar, Turkana County, with field offices in Kakuma and Lokiriama. Established in 2002 as a Community-Based Organization and transitioning to an NGO in 2019, APaD envisions empowered, secure, dignified, and resilient pastoralist communities. Operating in Kenya’s Arid and Semi-Arid Lands (ASALs), particularly Turkana and West Pokot Counties, and across borders with Uganda, South Sudan, and Ethiopia, APaD implements programs in peacebuilding, food security, community health, climate resilience, disaster risk reduction, women and youth empowerment, WASH, and policy advocacy. Using participatory, inclusive, and rights-based approaches, APaD integrates peacebuilding, development, and humanitarian action to foster long-term resilience in the Karamoja Cluster.

Key Responsibilities

The Procurement & Logistics Officer will ensure efficient acquisition of goods and services and seamless logistical operations, supporting APaD’s programs and compliance requirements. Key responsibilities include:

Procurement

• Coordinate Procurement: Manage the acquisition of goods and services in line with APaD’s procurement policies and donor regulations (e.g., USAID, EU, UN).
• Prepare Documents: Draft and issue Request for Quotations (RFQs), bid analyses, and purchase orders, ensuring accuracy and compliance.
• Maintain Records: Update procurement trackers, vendor databases, and price catalogues for transparency and audit readiness.
• Support Tenders: Facilitate tender processes, including preparing tender documents, managing evaluation committees, and documenting decisions.
• Ensure Compliance: Maintain complete and compliant procurement documentation for audits and donor reviews.
• Plan and Forecast: Collaborate with program and operations teams to consolidate procurement plans and anticipate needs.
• Conduct Market Surveys: Perform regular market assessments to ensure competitive pricing and value for money.
• Manage Vendors: Vet suppliers, monitor performance, and ensure contract compliance.
• Report: Prepare and submit periodic procurement reports to management and donors.

Logistics

• Coordinate Deliveries: Oversee the delivery and distribution of goods to project sites, ensuring timely and accurate dispatch.
• Track Inventory: Monitor and manage inventory, deliveries, and supplies for effective stock and asset management.
• Manage Fleet: Supervise transport and fleet operations, including vehicle scheduling, maintenance, and fuel tracking.
• Oversee Stores: Support the management of APaD stores and distribution points, ensuring proper handling and accountability.
• Ensure Safety: Maintain safety, security, and accountability in the handling and transportation of goods and equipment.
• Support Events: Provide logistical support for workshops, field visits, and program events.

These responsibilities ensure the Procurement & Logistics Officer drives operational efficiency and supports APaD’s mission in Turkana County and beyond.

Qualifications and Skills

To excel in the Procurement & Logistics Officer role, candidates should meet the following qualifications and demonstrate the listed skills:

• Educational Background: Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Business Administration, or a related field.
• Professional Certification: Certification such as Chartered Institute of Procurement & Supply (CIPS) or membership with the Kenya Institute of Supplies Management (KISM) is an added advantage.
• Experience: Minimum of 3 years of relevant experience in procurement and logistics, preferably in an NGO or development setting.
• Knowledge: Strong understanding of procurement standards, logistics systems, and donor compliance requirements (e.g., USAID, EU, UN).
• Technical Skills: Proficiency in Microsoft Office Suite and procurement/logistics software or tools for managing processes and records.
• Contextual Knowledge: Familiarity with the Turkana region and pastoralist operating contexts is desirable.
• Core Competencies:
  • Analytical Thinking: Ability to assess procurement and logistics needs, identify risks, and implement solutions.
  • Attention to Detail: Ensures accuracy in documentation, stock tracking, and reporting.
  • Integrity: Maintains transparency and accountability in procurement and vendor management.
  • Teamwork: Collaborates effectively across departments and with external vendors and partners.
  • Communication Skills: Clearly presents procurement processes and logistical plans, both verbally and in writing.
  • Time Management: Prioritizes tasks, meets deadlines, and manages multiple responsibilities under pressure.
  • Adaptability: Thrives in fast-paced, dynamic environments and adjusts to evolving program needs.

These qualifications ensure the candidate can effectively manage procurement and logistics functions while supporting APaD’s goals.

Company Culture and Values

APaD fosters a culture rooted in integrity, fairness, passion, gender equity, community-centeredness, justice, respect for human dignity, and teamwork. Committed to diversity and inclusion, APaD encourages applications from women, individuals from Turkana County, and other diverse backgrounds. Employees work in a collaborative, mission-driven environment that prioritizes participatory and rights-based approaches. The Procurement & Logistics Officer will play a key role in upholding these values, ensuring transparent and inclusive operations that align with APaD’s vision of sustainable development and community empowerment.

How to Apply

To apply for the Procurement & Logistics Officer position, candidates must submit the following documents:

• Cover Letter: Highlighting relevant experience and motivation for joining APaD.
• Detailed CV: Outlining qualifications, experience, and skills.
• Academic and Professional Certificates: Copies of degrees, CIPS/KISM certifications, and other relevant testimonials.
• References: Contact information for three professional referees.

Submission Options

• Email: Send applications to recruitmenthr@apadkenya.org with the subject line “Procurement & Logistics Officer Application” by 21st July 2025, 5:00 PM EAT.
• Hard Copy: Deliver during official working hours (Monday to Friday) to:
  The Human Resources Officer
  Agency for Cross-Border Pastoralists Development (APaD)
  P.O. Box 342-30500
  Lodwar, Turkana County, Kenya
  Turkwel Buildings, Off NORAD Road, Nawoitorong’

APaD is an equal opportunity employer, prioritizing diversity and inclusion. Female candidates and applicants from Turkana County are strongly encouraged to apply. Only shortlisted candidates will be contacted due to the high volume of applications.

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Tags

Procurement & Logistics Officer jobs, NGO jobs in Turkana, Kakuma employment opportunities, APaD careers, humanitarian jobs in Kenya

Detailed Role Overview

The Procurement & Logistics Officer position at APaD is a critical role designed to ensure efficient, transparent, and compliant procurement and logistics operations in support of the organization’s programs. Based in Kakuma, Turkana County, this role involves managing the acquisition of goods and services, coordinating deliveries, and overseeing fleet and inventory systems. The position offers a unique opportunity to work in a high-impact nonprofit addressing complex challenges like conflict, climate change, and food insecurity in the Karamoja Cluster.

Why This Role Matters

The Procurement & Logistics Officer is essential to APaD’s ability to deliver timely and effective programs in peacebuilding, food security, and community empowerment. By ensuring value-for-money procurement and seamless logistics, the officer supports operational efficiency and compliance with donor requirements, enabling APaD to maximize its impact in Turkana County and cross-border regions. This role is ideal for professionals passionate about humanitarian work and skilled in managing complex supply chains.

Career Growth Opportunities

The Procurement & Logistics Officer role offers significant professional development, including:

• Procurement Expertise: Gain experience in managing procurement processes in a nonprofit context, with exposure to donor compliance (e.g., USAID, EU, UN).
• Logistics Skills: Enhance capabilities in fleet management, inventory tracking, and logistical coordination.
• Cross-Cultural Exposure: Work in diverse, cross-border settings, building cultural competence and stakeholder engagement skills.
• Long-Term Potential: The contract is renewable based on performance and funding, offering a pathway to sustained impact within APaD.

Kakuma: A Unique Work Environment

Located in Kakuma, Turkana County, the Procurement & Logistics Officer will work in a region known for its humanitarian significance, hosting one of the world’s largest refugee camps. Kakuma presents a dynamic and challenging environment, ideal for professionals dedicated to making a difference in pastoralist and refugee communities.

Procurement: Ensuring Efficiency and Compliance

The Procurement & Logistics Officer will manage procurement processes to ensure transparency, compliance, and value for money. This includes preparing RFQs, managing tenders, vetting vendors, and maintaining accurate records. The role requires a strong understanding of donor regulations and the ability to navigate complex procurement standards.

Logistics: Supporting Program Delivery

Logistics is a core component of the Procurement & Logistics Officer role, involving the coordination of deliveries, fleet management, and inventory tracking. The officer will ensure goods reach project sites safely and on time, supporting APaD’s programs in remote and challenging environments. This work requires strong organizational skills and attention to detail.

Who Should Apply

The ideal candidate for the Procurement & Logistics Officer role is a proactive, detail-oriented professional with at least 3 years of experience in procurement and logistics, preferably in an NGO or development setting. Candidates with CIPS or KISM certification, familiarity with Turkana’s context, and a passion for humanitarian work are particularly encouraged to apply. This role suits individuals who thrive in fast-paced, cross-cultural environments and are committed to APaD’s mission.

Application Process: Step-by-Step

1. Prepare Documents: Compile a cover letter, detailed CV, copies of academic/professional certificates, and referee contacts.
2. Submit Application: Email to recruitmenthr@apadkenya.org with the subject “Procurement & Logistics Officer Application” or deliver hard copies to APaD’s Lodwar office by 21st July 2025, 5:00 PM EAT.
3. Ensure Compliance: Verify all required documents are included to avoid disqualification.
4. Await Response: Only shortlisted candidates will be contacted for interviews.

Why Choose This Role

The Procurement & Logistics Officer position at APaD offers:

• Impactful Work: Support programs empowering pastoralist communities in Turkana and beyond.
• Professional Growth: Build expertise in procurement and logistics within a humanitarian context.
• Inclusive Culture: Join a team committed to diversity, equity, and community-driven solutions.
• Dynamic Environment: Work in a fast-paced setting with opportunities to address complex challenges.

Turkana’s Humanitarian Landscape

Turkana County is a focal point for humanitarian and development initiatives, with organizations like APaD leading efforts to address conflict, climate change, and socio-economic challenges. The Procurement & Logistics Officer will play a pivotal role in supporting APaD’s programs, contributing to sustainable development in a region critical to Kenya’s growth.

Final Notes

The Procurement & Logistics Officer role at APaD is an opportunity to make a lasting impact in Kakuma, Turkana County, while advancing your career in procurement and logistics. With a competitive salary, a one-year renewable contract, and a mission-driven work environment, this position is ideal for dedicated professionals ready to drive change. Apply by 21st July 2025 to join APaD’s transformative journey.

Disclaimer: JobKenya.org is not the hiring company. For inquiries, contact APaD directly at recruitmenthr@apadkenya.org. Do not send applications to JobKenya.org, as we cannot process them. Due to high email volumes, we may not respond to all inquiries. Thank you for your understanding.

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