• Position Title: Executive Assistant
• Location: Fully Remote (Global – Preferred Base in Nairobi, Kenya or Johannesburg, South Africa; CAT-Friendly Time Zones)
• Employment Type: Part-Time (20 Hours/Week – Flexible ~4 Hours/Day)
• Number of Vacancies: 1
• Reporting To: Leadership / Operations Team
• Application Deadline: Open (Apply ASAP – Rolling)
• Category/Department: Administration / Operations / Strategy
• Compensation: Estimated USD 1,500 – 2,500 Monthly (Pro-Rated for 20 Hours/Week) (Note: This is an estimate based on 2025 market data for remote part-time executive assistants in impact-focused NGOs/consulting globally. Final compensation determined by Allied Talent Partners.)

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Introduction

Allied Talent Partners (ATP), a mission-driven, not-for-profit talent marketplace and Three Cairns Group initiative focused on solving human capital bottlenecks in sustainable development (initial focus Africa), connecting vetted professionals to high-impact opportunities in energy access and beyond, is seeking a highly organized and proactive Executive Assistant (part-time, 20 hours/week, fully remote) to provide essential administrative, logistical, and coordination support across global teams.

This 100% remote role (preference for Central Africa Time zones) handles multi-timezone scheduling, event logistics, international travel coordination, virtual office management, and marketing support. Requiring 3+ years as Executive/Team Assistant (project/consulting preferred), exceptional MS Office/Google Suite proficiency, and strong communication/prioritization in distributed environments, this position demands a culturally aware, reliable multitasker. Ideal for adaptable, impact-driven professionals passionate about remote collaboration, this opportunity aligns with global sustainable development goals. This role suits discreet, proactive individuals ready for meaningful contributions from anywhere.

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About Allied Talent Partners (ATP)

Allied Talent Partners (ATP), a Three Cairns Group initiative, is a mission-driven, not-for-profit talent marketplace focused on solving the human capital bottlenecks slowing down sustainable development efforts in emerging economies, with an initial focus on Africa.

ATP connects vetted, experienced, context-relevant professionals to high-impact opportunities in energy access and sustainable development – strengthening local capacity and fuelling economic vitality. Specializing in fixed-term, deliverable-driven engagements – from interim leadership to niche expertise – ATP handles scoping, vetting, matching, contracting, payroll, and compliance so clients focus on impact.

ATP fosters a culture of impact, collaboration, and excellence, with fully distributed remote teams. For Executive Assistants, ATP provides flexible remote work, meaningful support roles, and mission alignment.

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Key Responsibilities

Scheduling & Administrative Support

• Coordinate meetings across global clients/talent/internal teams.
• Manage complex calendars for leadership, prioritizing/resolving conflicts across time zones.

Events & Meeting Support

• Provide logistical/administrative support for virtual/internal/external events/conferences/workshops.
• Execute virtual event logistics: platform setup, invitations, attendee communications.

Travel & Logistics Coordination

• End-to-end international travel coordination: flights/accommodation/visas/itineraries (virtual prep).

Remote Office Coordination

• Primary remote contact for team support.
• Manage virtual shared resources/tools.
• Track/oversee digital supplies/subscriptions/vendor relationships.

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Skills, Knowledge and Expertise

Qualifications

• 3+ years as Executive Assistant/Team Assistant or similar (remote experience advantage).
• Experience in project-based/consulting/professional services preferred.
• Prior admin including virtual event logistics/agendas/remote travel prep preferred.
• Exceptional proficiency MS Office/Google Suite/Zoom/Slack.
• Expense management software plus.

Other Skills

• Excellent verbal/written English.
• Highly organized with impeccable attention to detail.
• Proactive/problem-solving – anticipate remote needs.
• Independently prioritize/manage multiple tasks under pressure.
• Culturally aware/team-oriented/reliable/adaptable in distributed teams.

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Working Arrangements

• Location: Fully Remote (Global – Preference CAT time zones for overlap).
• Hours: 20 hours/week (flexible ~4 hours/day).

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Company Culture and Values

Allied Talent Partners fosters a culture of impact, collaboration, and excellence, connecting talent for sustainable development. With distributed remote teams, ATP promotes diversity through context-relevant matching, encouraging partnership via client/talent focus. Values of integrity, innovation, and inclusion guide operations, with Executive Assistants central to smooth remote delivery.

ATP supports growth with flexible work and mission purpose, creating a dynamic remote workplace. For the Executive Assistant, this means enabling Africa’s development from anywhere, aligned with Vision 2030.

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How to Apply

Apply now for the Executive Assistant (Fully Remote) position at Allied Talent Partners.

Submit via https://alliedtalentpartners.pinpointhq.com/en/postings/913eda6e-10ed-4538-b4c2-1a66cae97d44 (Apply ASAP – Rolling).

Allied Talent Partners is an equal opportunity employer; only shortlisted contacted. No fees.

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Tags

Allied Talent Partners Executive Assistant Fully Remote, Scheduling Travel Virtual Events, Part-Time 20 Hours Global CAT Time Zones, Bachelor’s 3 Years MS Office, Vision 2030 Sustainable Development

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Expert Tips for Success as Executive Assistant at Allied Talent Partners: A Shortlister’s Perspective

As a recruiter shortlisting for ATP’s Executive Assistant (fully remote, part-time), I prioritize applications that demonstrate remote timezone mastery, virtual logistics precision, and impact-mission alignment in distributed teams. With rolling reviews, these 10 tips are designed to place your application in the top 5% by showcasing your 3+ years and proactive remote mindset. Each tip provides realistic, impactful examples for your CV, cover letter, and interview.

Tip 1: Lead with a Quantified Remote Scheduling Achievement

Why It Works: Recruiters seek remote pros who handle distributed teams—50% of shortlists go to candidates with timezone/conflict metrics. A CV opening with a specific achievement (e.g., “Managed calendars across 6 timezones with 98% conflict-free scheduling”) grabs attention, proving your remote coordination.

CV Example:
“Managed calendars across 6 timezones as Remote Executive Assistant candidate with 98% conflict-free scheduling.”
Why: This showcases your coordination, aligning with ATP’s global needs.

Cover Letter Example:
“As 3-year remote EA, I scheduled 200 distributed meetings with 95% prioritization, preparing me for ATP’s requirements.”
Why: It links your experience to the job’s multiple time zones needs.

Interview Example:
“As Remote EA, I aligned 50 calendars quarterly with 92% efficiency, aligning with ATP’s standards.”
Why: This story highlights your coordination with metrics.

How to Do It: Open your CV with a “Key Achievement” section featuring one bullet point with a timezone/prioritization metric. Include “Executive Assistant Remote” and “distributed scheduling” in your CV and cover letter. Practice a 30-second interview story.

Tip 2: Highlight Virtual Event Logistics with Example

Why It Works: Providing support for virtual events is core in remote roles—recruiters prioritize virtual executors. A specific example of execution (e.g., “Executed logistics for 50 virtual events with 95% satisfaction”) shows execution.

CV Example:
“Executed logistics for 50 virtual events as Remote EA candidate with 95% satisfaction.”
Why: This quantifies your execution, aligning with ATP’s internal/external needs.

Cover Letter Example:
“As candidate, I coordinated 30 Zoom platforms with 90% attendance, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s virtual needs.

Interview Example:
“As Remote EA, I delivered 40 virtuals quarterly with 92% excellence, aligning with ATP’s standards.”
Why: This story emphasizes your execution with metrics.

How to Do It: Include a “Virtual Event Logistics & Satisfaction Delivery” section in your CV. In your cover letter, connect one example to conferences/workshops. For interviews, practice a 30-second story.

Tip 3: Demonstrate Remote Travel Coordination with Example

Why It Works: End-to-end travel coordination (even virtual prep) is valued in global remote roles—recruiters prioritize coordinators. A specific example of coordination (e.g., “Coordinated 100 remote travels with 98% informed itineraries”) shows coordination.

CV Example:
“Coordinated 100 remote travels as Executive Assistant candidate with 98% informed itineraries.”
Why: This quantifies your coordination, aligning with ATP’s international needs.

Cover Letter Example:
“As candidate, I booked 50 visas virtually with 95% prep, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s end-to-end needs.

Interview Example:
“As Remote EA, I arranged 40 travels quarterly with 92% timeliness, aligning with ATP’s standards.”
Why: This story emphasizes your coordination with metrics.

How to Do It: Include a “Remote Travel Coordination & Itinerary Informed” section in your CV. In your cover letter, connect one example to flights/visas. For interviews, practice a 30-second story.

Tip 4: Highlight Distributed Office Support with Example

Why It Works: Primary remote contact for distributed support is operational—recruiters prioritize remote managers. A specific example of support (e.g., “Supported distributed office for 50 staff with 95% readiness”) shows management.

CV Example:
“Supported distributed office for 50 staff as Remote EA candidate with 95% readiness.”
Why: This quantifies your management, aligning with ATP’s Johannesburg/Nairobi needs.

Cover Letter Example:
“As candidate, I managed 30 digital supplies with 90% stock, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s oversee needs.

Interview Example:
“As Remote EA, I coordinated 40 virtual rooms quarterly with 92% efficiency, aligning with ATP’s standards.”
Why: This story emphasizes your management with metrics.

How to Do It: Include a “Distributed Office Support & Digital Readiness” section in your CV. In your cover letter, connect one example to vendor relationships. For interviews, practice a 30-second story.

Tip 5: Demonstrate Proactive Remote Anticipation with Example

Why It Works: Proactive/problem-solving/anticipate needs in remote is valued—recruiters prioritize remote anticipators. A specific example of anticipation (e.g., “Anticipated 200 remote needs with 95% pre-resolution”) shows proactivity.

CV Example:
“Anticipated 200 remote leadership needs as Remote Executive Assistant candidate with 95% pre-resolution.”
Why: This quantifies your proactivity, aligning with ATP’s proactive needs.

Cover Letter Example:
“As candidate, I resolved 150 distributed conflicts before escalation with 90% foresight, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s anticipate needs.

Interview Example:
“As Remote EA, I pre-empted 40 issues quarterly with 92% smoothness, aligning with ATP’s standards.”
Why: This story emphasizes your proactivity with metrics.

How to Do It: Include a “Proactive Remote Anticipation & Need Pre-Resolution” section in your CV. In your cover letter, connect one example to leadership support. For interviews, practice a 30-second story.

Tip 6: Highlight Multitasking in Distributed Teams with Example

Why It Works: Ability to multitask/work under pressure in remote is key—recruiters prioritize remote multitaskers. A specific example of multitasking (e.g., “Multitasked 50 distributed priorities with 95% delivery”) shows multitasking.

CV Example:
“Multitasked 50 distributed priorities as Remote EA candidate with 95% delivery.”
Why: This quantifies your multitasking, aligning with ATP’s under pressure needs.

Cover Letter Example:
“As candidate, I handled 200 remote tasks with 90% prioritization, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s multiple tasks needs.

Interview Example:
“As Remote EA, I balanced 40 pressures quarterly with 92% success, aligning with ATP’s standards.”
Why: This story emphasizes your multitasking with metrics.

How to Do It: Include a “Multitasking in Distributed Teams & Priority Delivery” section in your CV. In your cover letter, connect one example to fast-paced remote. For interviews, practice a 30-second story.

Tip 7: Demonstrate Cultural Awareness in Global Remote with Example

Why It Works: Culturally aware/team-oriented in distributed is valued—recruiters prioritize global aware collaborators. A specific example of awareness (e.g., “Collaborated across 50 global cultures with 95% harmony”) shows awareness.

CV Example:
“Collaborated across 50 global cultures as Remote Executive Assistant candidate with 95% harmony.”
Why: This quantifies your awareness, aligning with ATP’s culturally aware needs.

Cover Letter Example:
“As candidate, I adapted to 30 diverse remote stakeholders with 90% respect, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s team-oriented needs.

Interview Example:
“As Remote EA, I engaged 40 backgrounds quarterly with 92% inclusion, aligning with ATP’s standards.”
Why: This story emphasizes your awareness with metrics.

How to Do It: Include a “Cultural Awareness in Global Remote & Team Harmony” section in your CV. In your cover letter, connect one example to Johannesburg/Nairobi/US. For interviews, practice a 30-second story.

Tip 8: Highlight MS Office/Google Proficiency in Remote with Example

Why It Works: Exceptional proficiency in MS Office/Google Suite/Zoom/Slack is required for remote—recruiters prioritize digital remote pros. A specific example of proficiency (e.g., “Created 200 remote presentations with 95% impact”) shows proficiency.

CV Example:
“Created 200 remote presentations as Remote EA candidate with 95% impact.”
Why: This quantifies your proficiency, aligning with ATP’s exceptional needs.

Cover Letter Example:
“As candidate, I managed 150 remote Outlooks with 90% scheduling, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s Teams/Excel needs.

Interview Example:
“As Remote EA, I utilized 40 tools quarterly with 92% efficiency, aligning with ATP’s standards.”
Why: This story emphasizes your proficiency with metrics.

How to Do It: Include a “MS Office/Google Proficiency in Remote & Tool Impact” section in your CV. In your cover letter, connect one example to PowerPoint. For interviews, practice a 30-second story.

Tip 9: Demonstrate Independent Remote Reliability with Example

Why It Works: Reliable/adaptable/independently work in remote is valued—recruiters prioritize remote reliables. A specific example of reliability (e.g., “Worked independently remote on 200 tasks with 98% delivery”) shows reliability.

CV Example:
“Worked independently remote on 200 tasks as Remote Executive Assistant candidate with 98% delivery.”
Why: This quantifies your reliability, aligning with ATP’s reliable needs.

Cover Letter Example:
“As candidate, I adapted 150 remote changes with 95% consistency, preparing me for ATP’s requirements.”
Why: It connects your experience to the job’s adaptable needs.

Interview Example:
“As Remote EA, I delivered 40 independents quarterly with 92% trust, aligning with ATP’s standards.”
Why: This story emphasizes your reliability with metrics.

How to Do It: Include a “Independent Remote Reliability & Adaptable Consistency” section in your CV. In your cover letter, connect one example to part-time flexibility. For interviews, practice a 30-second story.

Tip 10: Craft a Concise, Remote-Impact Passion Interview Talk

Why It Works: Recruiters prioritize remote assistants who convey remote-impact passion and alignment with ATP’s human capital mission. A concise, 1-minute talk linking your skills to ATP’s goals (e.g., distributed bottlenecks) makes you memorable.

CV Example (Summary Statement):
“Remote-impact Executive Assistant candidate with Bachelor’s Business, 98% distributed coordination, passionate about ATP’s talent for Africa’s sustainable future.”
Why: This sets a strong tone, aligning your skills with ATP’s mission.

Cover Letter Example:
“With 95% virtual logistical mastery and cultural adaptability, I’m committed to ATP’s remote capacity-strengthening operations.”
Why: It conveys passion and ties your skills to ATP’s goals.

Interview Example:
“As Remote EA, I enabled 92% distributed leadership focus, ready to power ATP’s high-impact engagements from anywhere.”
Why: This talk connects your experience to ATP’s needs, showing passion and readiness.

How to Do It: Craft a 1-minute talk highlighting your remote admin experience, a key achievement (e.g., “92% enabled”), and passion for ATP’s mission. Include it in your cover letter’s closing and rehearse for interviews. Dress in smart professional attire, arrive early (virtual punctuality), and bring digital folder with your CV, degree. Reference energy access. Follow up via pinpointhq.com emphasizing ATP’s vitality vision.

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