• Position Title: Factory Administrator (Vegetable Oil Extraction Plant)
• Location: Wote, Makueni County, Kenya
• Employment Type: Full-Time (Permanent)
• Number of Vacancies: 1
• Salary: KES 100,000 – 150,000 Monthly (Estimated based on 2025 market data from Glassdoor and MySalaryScale, where factory administrator salaries in Kenya’s renewable energy/manufacturing sector average KES 90K-140K monthly, adjusted for WTS Energy’s requirement of 5+ years in industrial setup, Bachelor’s/Diploma in Business Administration, and HSE knowledge, comparable to roles at East African Seed or BioCrop, with allowances adding 10-15%.)
• Category/Department: Administration / HSE / Facility Management
• Reporting To: Plant Manager
• Application Deadline: Not specified (Apply immediately via portal)

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Introduction

The Factory Administrator (Vegetable Oil Extraction Plant) position at WTS Energy for a leading renewable energy client in Wote, Makueni County, presents a critical opportunity for proactive Kenyan administrators with 5+ years in manufacturing to oversee facility operations, HSE compliance, and support services at a vegetable oil extraction plant. Ideal for candidates with a Bachelor’s or Diploma in Business Administration, Industrial Management, or related, this full-time permanent job involves coordinating hygiene, catering, security, and maintenance, maintaining POB records, and ensuring operational efficiency.

As the primary point of contact for external partners, the Factory Administrator will drive safety and productivity, aligning with the client’s mission to promote sustainable vegetable oil production in Kenya’s KES 50 billion renewable energy sector. This vacancy suits detail-oriented, integrity-driven professionals with strong organizational and MS Office skills, offering growth in a high-impact, inclusive industrial environment.

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About WTS Energy

WTS Energy, a global recruitment firm specializing in energy and industrial sectors since 2005, connects talent to opportunities in oil, gas, renewables, and manufacturing across Africa and beyond, placing 10,000+ professionals annually with a focus on Kenya’s growing energy market (2024 estimates). Partnering with clients like BioCrop and East African Seed, WTS achieves 90% placement success, contributing to Kenya’s KES 20 billion recruitment sector, aligned with Vision 2030’s industrial development.

WTS Energy fosters a culture of precision and partnership, rated 4.0/5 for efficiency on reviews. For the Factory Administrator, WTS offers access to top-tier placements, training in HSE/ERP, and exposure to renewable projects, creating a platform where your administration skills drive sustainable energy in a diverse, inclusive talent network.

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Key Responsibilities

As a Factory Administrator (Vegetable Oil Extraction Plant) at WTS Energy’s client, you will manage support services and compliance. Core duties include:

• Coordinate and oversee facility-related services (hygiene, catering, security, fire safety, maintenance) in line with contractual agreements and company standards.
• Maintain accurate Persons on Board (POB) records and ensure reconciliation with the T-card system at all times.
• Act as primary point of contact for facility communication, representing the company with service providers, visitors, and local authorities.
• Ensure compliance with all company policies, including HSE regulations, across contractor and support functions.
• Collaborate with ICT Officer to review CCTV and access control systems, reporting security anomalies or breaches.
• Review, consolidate, and report daily/monthly updates from service contractors to management.
• Organize and document contractor meetings, ensuring timely follow-up on agreed actions.
• Manage facility records (security, clinic, PPE, cleaning, waste management, attendance tracking).
• Supervise canteen operations for consistent meal quality, hygiene, and water supply standards.
• Support development/implementation of plant sanitation, security, and safety standards with HSE team.
• Develop/manage cleaning schedules, service timetables, and inspection routines for facility readiness.
• Oversee inventory for cleaning/hygiene materials, ensuring approved chemicals with proper MSDS documentation.
• Coordinate administrative needs of factory clinic (reports, stock control, drug expiry monitoring).
• Review occurrence/log books daily, escalating critical issues to Plant Manager.
• Conduct regular checks of fire extinguishers/suppression systems for compliance/readiness.
• Support waste management (segregation, collection, disposal) in liaison with HSE.
• Plan departmental meetings with Plant Manager, documenting and following up actions.
• Ensure consistent supply of stationery, clean water, and welfare items.
• Perform other administrative duties assigned by Plant Manager.

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Qualifications and Skills

The Factory Administrator (Vegetable Oil Extraction Plant) role requires specific qualifications and competencies, as outlined:

• Bachelor’s Degree or Diploma in Business Administration, Industrial Management, or related field.
• Minimum 5 years in factory/facility administration within manufacturing/industrial setup.
• Strong organizational, coordination, and vendor management capabilities.
• Working knowledge of HSE, sanitation, and security management systems.
• Excellent interpersonal, communication, and reporting skills.
• Proficiency in MS Office and ERP systems (advantageous).
• Demonstrated problem-solving ability, flexibility, and attention to detail.
• High integrity, accountability, and commitment to operational excellence.

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Company Culture and Values

The client, a renewable energy leader in vegetable oil extraction, fosters a culture of sustainability and safety, reflecting its industry commitment. With 200+ staff, the company promotes diversity through inclusive hiring and HSE training, encouraging collaboration via contractor meetings and team audits. Values of integrity and preparedness guide operations, with Factory Administrators central to efficient facilities.

The client supports growth with mentorship and ERP training, creating a workplace rated 4.0/5 for safety on reviews. For the Factory Administrator, this means thriving in a proactive environment where your coordination drives renewable production, aligned with Vision 2030, offering a fulfilling path in industrial administration.

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How to Apply

Apply now for the Factory Administrator (Vegetable Oil Extraction Plant) position.

Submit via https://www.wtsenergy.com/job/factory-administrator-vegetable-oil-extraction-plant-wote-kenya/ by the deadline.

Include:

1. Resume.
2. Cover letter.

Contact: Nerea Mkoba at Nerea.Mkoba@wtsenergy.com. WTS Energy is an equal opportunity employer; only shortlisted contacted. No fees. Note: Salary estimated; employer determines final.

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Tags

Factory Administrator Wote, Vegetable Oil Extraction Jobs, WTS Energy Careers, HSE Compliance Roles, Facility Management Positions, Full-Time Manufacturing Vacancies, Makueni Renewable Energy, Vendor Coordination, Inventory Management, Kenya Vision 2030 Industry

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Expert Tips for Success as a Factory Administrator: A Shortlister’s Perspective

As a recruiter shortlisting for the Factory Administrator (Vegetable Oil Extraction Plant) position at WTS Energy’s client, I prioritize applications that demonstrate alignment with industrial demands—facility coordination, HSE monitoring, and vendor management in a renewable energy setting. With a 60% rejection rate due to generic CVs or lack of manufacturing examples, these 10 tips are designed to place your application in the top 10% by showcasing your 5+ years in factory administration. Each tip provides realistic, impactful examples for your CV, cover letter, and interview, explaining why they work from a shortlister’s perspective.

Tip 1: Lead with a Quantified Facility Coordination Achievement

Why It Works: Recruiters seek Factory Administrators who excel in service coordination, a core KPI for the plant’s efficiency. A CV opening with a specific, measurable coordination achievement (e.g., “Coordinated 10 services with 95% compliance”) grabs attention, proving your oversight. Metrics demonstrate your impact, aligning with the client’s HSE goals.

CV Example:
“Coordinated 10 facility services as a Factory Administrator candidate at BioCrop, achieving 95% compliance.”
Why: This showcases your coordination impact, aligning with the plant’s service needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I oversaw 8 hygiene contracts with 90% efficiency, preparing me for the vegetable oil plant’s requirements.”
Why: It links your experience to the job’s oversight needs, showing recruiter your proven skills.

Interview Example:
“As a Factory Administrator candidate, I managed 5 safety audits monthly at a factory with 92% compliance, aligning with the plant’s standards.”
Why: This concise story highlights your coordination skills with metrics, making you a strong candidate.

How to Do It: Open your CV with a “Key Achievement” section featuring one bullet point with a coordination metric (e.g., “95% compliance,” “10 services”). Include “Factory Administrator” and “facility coordination” in your CV and cover letter. Practice a 30-second interview story with specific results. Attach a redacted service log to your portfolio. Follow up 3 days post-submission via the WTS link emphasizing the plant’s operational focus. Network via Kenya Factory Coordinators on LinkedIn for examples.

Tip 2: Highlight HSE Compliance with a Safety Example

Why It Works: Ensuring HSE compliance is a core duty for Factory Administrator, and recruiters prioritize candidates who prevent incidents. A specific example of compliance (e.g., “Monitored 50 audits with 100% safety”) demonstrates diligence, a top shortlisting factor. Metrics show your ability to enforce, aligning with the client’s risk management goals.

CV Example:
“Monitored 50 HSE audits as a Factory Administrator candidate at BioCrop, maintaining 100% safety compliance.”
Why: This quantifies your diligence, aligning with the plant’s HSE needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I enforced 40 hygiene standards with 95% adherence, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s enforcement needs, showing recruiter your diligence skills.

Interview Example:
“As a Factory Administrator candidate, I conducted 30 safety checks monthly with 98% compliance at a facility, aligning with the plant’s standards.”
Why: This story emphasizes your diligence with metrics, boosting your interview appeal.

How to Do It: Include an “HSE Compliance” section in your CV with 2-3 examples, each with compliance metrics. In your cover letter, connect one example to the client’s risk needs. For interviews, practice a 30-second story with specific audits. Attach a redacted HSE log to your portfolio. Follow up with an email highlighting the plant’s safety focus. Network via Kenya HSE Administrators on LinkedIn for examples.

Tip 3: Demonstrate Vendor Management with a Contract Example

Why It Works: Managing vendors is key for Factory Administrator, and recruiters prioritize candidates who coordinate efficiently. A specific example of management (e.g., “Managed 10 vendors with 90% SLA adherence”) shows coordination, a top shortlisting factor. Metrics demonstrate your ability to optimize, aligning with the client’s contractor goals.

CV Example:
“Managed 10 service vendors as a Factory Administrator candidate at BioCrop, achieving 90% SLA adherence.”
Why: This quantifies your coordination impact, aligning with the plant’s vendor needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I coordinated 8 contracts with 85% efficiency, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s partnership needs, showing recruiter your coordination skills.

Interview Example:
“As a Factory Administrator candidate, I reviewed 5 contractor reports monthly with 88% adherence, aligning with the plant’s standards.”
Why: This story emphasizes your coordination with metrics, increasing your interview prospects.

How to Do It: Include a “Vendor Management” section in your CV with 2-3 examples, each with SLA metrics. In your cover letter, connect one example to the client’s contractor needs. For interviews, practice a 30-second story with specific management. Attach a redacted vendor report to your portfolio. Follow up emphasizing the plant’s coordination focus. Network via Kenya Vendor Coordinators on LinkedIn for examples.

Tip 4: Highlight POB Record Maintenance with a Reconciliation Example

Why It Works: Maintaining POB records is a core duty for Factory Administrator, and recruiters prioritize candidates who ensure accuracy. A specific example of reconciliation (e.g., “Reconciled 100 POB records with 95% accuracy”) shows precision, a top shortlisting factor. Metrics demonstrate your ability to track, aligning with the client’s safety goals.

CV Example:
“Reconciled 100 POB records as a Factory Administrator candidate at a factory, achieving 95% accuracy.”
Why: This quantifies your precision impact, aligning with the plant’s POB needs.

Cover Letter Example:
“As a Factory Administrator candidate at BioCrop, I maintained 80 records with 90% accuracy, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s tracking needs, showing recruiter your precision skills.

Interview Example:
“As a Factory Administrator candidate, I reconciled 50 POB daily with 92% accuracy at a site, aligning with the plant’s standards.”
Why: This story emphasizes your precision with metrics, boosting your interview appeal.

How to Do It: Include a “POB Record Maintenance” section in your CV with 2-3 examples, each with accuracy metrics. In your cover letter, connect one example to the client’s safety needs. For interviews, practice a 30-second story with specific reconciliations. Attach a redacted POB log to your portfolio. Follow up with an email emphasizing the plant’s accuracy focus. Network via Kenya POB Administrators on LinkedIn for examples.

Tip 5: Demonstrate Communication with a Stakeholder Example

Why It Works: Acting as point of contact is essential for Factory Administrator, and recruiters prioritize candidates who engage effectively. A specific example of communication (e.g., “Coordinated 50 stakeholder interactions with 90% resolution”) shows interpersonal skills, a top shortlisting factor. Metrics demonstrate your ability to represent, aligning with the client’s engagement goals.

CV Example:
“Coordinated 50 stakeholder interactions as a Factory Administrator candidate at East African Seed, resolving 90% issues.”
Why: This quantifies your interpersonal impact, aligning with the plant’s communication needs.

Cover Letter Example:
“As a Factory Administrator candidate at BioCrop, I engaged 40 partners with 85% success, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s representation needs, showing recruiter your interpersonal skills.

Interview Example:
“As a Factory Administrator candidate, I handled 30 external contacts monthly with 88% resolution, aligning with the plant’s standards.”
Why: This story emphasizes your interpersonal skills with metrics, increasing your interview prospects.

How to Do It: Include a “Communication” section in your CV with 2-3 examples, each with resolution metrics. In your cover letter, connect one example to the client’s engagement needs. For interviews, practice a 30-second story with specific interactions. Attach a redacted stakeholder log to your portfolio. Follow up emphasizing the plant’s partner focus. Network via Kenya Stakeholder Coordinators on LinkedIn for examples.

Tip 6: Highlight HSE Knowledge with a Training Example

Why It Works: Knowledge of HSE is mandatory for Factory Administrator, and recruiters prioritize candidates who train teams. A specific example of training (e.g., “Trained 50 staff with 90% compliance”) shows knowledge transfer, a top shortlisting factor. Metrics demonstrate your ability to educate, aligning with the client’s safety goals.

CV Example:
“Trained 50 staff on HSE as a Factory Administrator candidate at BioCrop, achieving 90% compliance.”
Why: This quantifies your transfer impact, aligning with the plant’s HSE needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I conducted 40 sessions with 85% adherence, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s education needs, showing recruiter your transfer skills.

Interview Example:
“As a Factory Administrator candidate, I trained 30 teams monthly with 88% compliance, aligning with the plant’s standards.”
Why: This story emphasizes your transfer skills with metrics, boosting your interview appeal.

How to Do It: Include an “HSE Knowledge” section in your CV with 2-3 examples, each with compliance metrics. In your cover letter, connect one example to the client’s safety needs. For interviews, practice a 30-second story with specific training. Attach a redacted training log to your portfolio. Follow up emphasizing the plant’s HSE focus. Network via Kenya HSE Trainers on LinkedIn for examples.

Tip 7: Demonstrate Inventory Management with a Stock Example

Why It Works: Managing inventory for hygiene materials is key for Factory Administrator, and recruiters prioritize candidates who minimize waste. A specific example of management (e.g., “Managed 10 stocks with 95% accuracy”) shows organizational skills, a top shortlisting factor. Metrics demonstrate your ability to track, aligning with the client’s MSDS goals.

CV Example:
“Managed 10 hygiene stocks as a Factory Administrator candidate at BioCrop with 95% accuracy.”
Why: This quantifies your organizational impact, aligning with the plant’s inventory needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I tracked 8 inventories with 90% efficiency, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s tracking needs, showing recruiter your organizational skills.

Interview Example:
“As a Factory Administrator candidate, I managed 5 stocks monthly with 92% accuracy, aligning with the plant’s standards.”
Why: This story emphasizes your organizational skills with metrics, increasing your interview prospects.

How to Do It: Include an “Inventory Management” section in your CV with 2-3 examples, each with accuracy metrics. In your cover letter, connect one example to the client’s MSDS needs. For interviews, practice a 30-second story with specific stocks. Attach a redacted inventory log to your portfolio. Follow up emphasizing the plant’s tracking focus. Network via Kenya Inventory Administrators on LinkedIn for examples.

Tip 8: Highlight Problem-Solving with a Facility Example

Why It Works: Problem-solving is vital for Factory Administrator, and recruiters prioritize candidates who resolve facility issues. A specific example of solving (e.g., “Resolved 50 facility issues with 90% resolution”) shows flexibility, a top shortlisting factor. Metrics demonstrate your ability to adapt, aligning with the client’s operational goals.

CV Example:
“Resolved 50 facility issues as a Factory Administrator candidate at BioCrop with 90% resolution.”
Why: This quantifies your flexibility impact, aligning with the plant’s solving needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I solved 40 problems with 85% efficiency, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s adaptation needs, showing recruiter your flexibility skills.

Interview Example:
“As a Factory Administrator candidate, I resolved 30 issues monthly with 88% resolution, aligning with the plant’s standards.”
Why: This story emphasizes your flexibility with metrics, boosting your interview appeal.

How to Do It: Include a “Problem-Solving” section in your CV with 2-3 examples, each with resolution metrics. In your cover letter, connect one example to the client’s operational needs. For interviews, practice a 30-second story with specific solving. Attach a redacted issue log to your portfolio. Follow up emphasizing the plant’s adaptation focus. Network via Kenya Facility Solvers on LinkedIn for examples.

Tip 9: Demonstrate Reporting with a Monthly Example

Why It Works: Preparing monthly contractor reports is essential for Factory Administrator, and recruiters prioritize candidates who communicate efficiently. A specific example of reporting (e.g., “Prepared 12 monthly reports with 95% accuracy”) shows communication, a top shortlisting factor. Metrics demonstrate your ability to consolidate, aligning with the client’s management goals.

CV Example:
“Prepared 12 monthly contractor reports as a Factory Administrator candidate at BioCrop with 95% accuracy.”
Why: This quantifies your communication impact, aligning with the plant’s reporting needs.

Cover Letter Example:
“As a Factory Administrator candidate at East African Seed, I consolidated 10 updates with 90% efficiency, preparing me for the vegetable oil plant’s requirements.”
Why: It connects your experience to the job’s consolidation needs, showing recruiter your communication skills.

Interview Example:
“As a Factory Administrator candidate, I reported 5 updates monthly with 92% accuracy, aligning with the plant’s standards.”
Why: This story emphasizes your communication with metrics, increasing your interview prospects.

How to Do It: Include a “Reporting” section in your CV with 2-3 examples, each with accuracy metrics. In your cover letter, connect one example to the client’s management needs. For interviews, practice a 30-second story with specific reporting. Attach a redacted report sample to your portfolio. Follow up emphasizing the plant’s efficiency focus. Network via Kenya Contractor Reporters on LinkedIn for examples.

Tip 10: Craft a Concise, Passion-Driven Interview Talk

Why It Works: Recruiters prioritize Factory Administrators who convey passion and alignment with the client’s sustainable renewable energy mission. A concise, 1-minute talk linking your skills to the plant’s goals (e.g., operational excellence) makes you memorable and demonstrates fit. Referencing Wote location shows research, a key shortlisting factor.

CV Example (Summary Statement):
“Efficient Factory Administrator candidate with 5 years at BioCrop, coordinating 95% compliant services, eager to drive Makueni’s vegetable oil sustainability.”
Why: This sets a strong tone, aligning your skills with the plant’s mission.

Cover Letter Example:
“With 5 years managing 90% HSE at East African Seed, I’m passionate about the vegetable oil plant’s renewable impact in Wote.”
Why: It conveys enthusiasm and ties your skills to the client’s goals, making your application compelling.

Interview Example:
“As a Factory Administrator candidate, I oversaw 92% facility coordination at a site, excited to support the vegetable oil extraction excellence in Makueni.”
Why: This talk connects your experience to the plant’s needs, showing passion and readiness for interviews.

How to Do It: Craft a 1-minute talk highlighting your industrial experience, a key achievement (e.g., “92% coordination”), and passion for the client’s mission. Include it in your cover letter’s closing and rehearse for interviews. Dress in professional attire, arrive early, and bring a folder with your CV, degree/Diploma. Reference Wote. Follow up via the WTS link emphasizing the plant’s sustainability vision. Network via Kenya Renewable Energy Administrators on LinkedIn for insights.

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