Fleet Centre Clerk – Stratostaff | KES 25K-35K Monthly

Essential Job Details

Position Title: Fleet Centre Clerk
Location: Nairobi, Kenya
Employment Type: Full-Time
Number of Vacancies: 1
Salary: KES 25,000 – KES 35,000 Monthly (Estimated based on market research from reputable sources: PayScale and Glassdoor for fleet clerks or similar logistics/admin roles with Diploma in Nairobi)
Category/Department: Logistics
Reporting To: Fleet Manager
Application Deadline: Not specified (apply as soon as possible)

Introduction

An essential fleet centre clerk opportunity is now available at Stratostaff in Nairobi, Kenya, for a detail-oriented professional ready to support fleet operations through data analysis and reporting in the logistics sector. This role involves reviewing In-Vehicle Monitoring System (IVMS) reports, analyzing trip data, and issuing driver feedback to ensure road safety and efficiency.

Designed for candidates with a Diploma in a related field, this fleet centre clerk position provides a platform to contribute to optimized fleet management while advancing skills in logistics and data handling. By joining Stratostaff, a leading workforce solutions provider, you’ll play a key role in enabling client businesses to focus on their core operations through reliable administrative support.

About Stratostaff

Stratostaff specializes in designing, implementing, and managing workforce solutions for large, specialized, or routine staff complements, allowing clients to concentrate on their core business activities. Operating in Kenya, the company offers comprehensive HR services, including recruitment, payroll, and administrative support, tailored to diverse industries.

With a commitment to efficiency and compliance, Stratostaff partners with businesses to deliver scalable staffing solutions that drive productivity and growth. The organization fosters a professional, collaborative culture focused on innovation and client success, making it an ideal environment for a fleet centre clerk to thrive in a supportive team dedicated to logistics excellence.

Key Responsibilities

Review In-Vehicle Monitoring System (IVMS) reports to analyze vehicle performance and driver behavior in the fleet centre clerk role.
Examine previous trip data, including route adherence, unscheduled stops or diversions, and timely arrival at customer sites to ensure operational efficiency.
Analyze road safety reports, such as Hours of Service (HOS) reports, ECO driving reports, and compliance with road safety rules to promote safe driving practices.
Record and issue driver’s feedback based on specific outcomes from IVMS data, providing constructive insights for improvement.
Compile daily and weekly summaries of fleet activities, highlighting key metrics and trends for management review.
Monitor vehicle utilization and maintenance alerts from IVMS to prevent downtime and optimize fleet resources.
Document instances of non-compliance or safety violations, escalating serious issues to the fleet manager.
Generate reports on fuel efficiency, driver performance, and route optimization using IVMS data.
Coordinate with drivers to clarify feedback and encourage adherence to company policies.
Maintain accurate records of all IVMS data and feedback communications in the company database.
Assist in scheduling driver training sessions based on recurring IVMS findings.
Collaborate with the logistics team to integrate IVMS insights into route planning.
Verify the accuracy of IVMS data entries to ensure reliable reporting.
Support audits by providing IVMS reports and documentation as required.
Update fleet management software with the latest IVMS information.
Identify patterns in driver behavior to recommend preventive measures.
Ensure all reports are completed within deadlines to support timely decision-making.
Contribute to safety meetings by presenting IVMS-derived insights.
Track vehicle maintenance schedules triggered by IVMS alerts.
Perform data entry and basic analysis using Excel or similar tools.
Respond to ad-hoc queries from management regarding fleet performance.
Maintain confidentiality of sensitive IVMS data.
Participate in continuous improvement initiatives for fleet monitoring.
Assist in training new staff on IVMS report review processes.
Ensure compliance with data protection regulations in handling IVMS information.
Monitor for anomalies in IVMS data that may indicate technical issues.
Prepare monthly dashboards summarizing fleet and driver metrics.
Liaise with IVMS vendors for system updates or troubleshooting.
Support emergency response by providing real-time IVMS data.
Perform any other duties as assigned to support fleet operations.

Qualifications and Skills

Education: Diploma in any related field, such as logistics, fleet management, or business administration; a Bachelor’s degree (BA/BSc/HND) is an added advantage.
Experience: Entry-level to mid-level experience in logistics or fleet operations, with familiarity in data review and reporting.
Technical Skills: Proficiency in IVMS systems or similar telematics tools for data analysis.
Analytical Skills: Ability to interpret reports on trip data, route adherence, and safety metrics.
Attention to Detail: Strong focus on accuracy when recording feedback and documenting findings.
Communication Skills: Effective verbal and written skills to issue driver feedback and prepare reports.
Computer Proficiency: Knowledge of MS Excel or similar for data entry and basic analysis.
Knowledge of Road Safety: Understanding of HOS reports, ECO driving, and road safety rules.
Organizational Skills: Ability to manage daily reports and maintain records efficiently.
Teamwork: Collaborative mindset to work with fleet managers and drivers.
Problem-Solving: Capacity to identify issues from IVMS data and recommend solutions.
Compliance Awareness: Familiarity with logistics regulations and data protection.
Time Management: Ability to meet deadlines for report submissions.
Preferred Skills: Experience in fleet management software or telematics systems.
Adaptability: Flexibility to handle varying workloads in a logistics environment.
Ethical Standards: Commitment to confidentiality and fair feedback processes.
Basic IT Skills: Comfort with databases and reporting tools.
Driving Knowledge: Understanding of route planning and vehicle operations.
Reporting Expertise: Ability to generate clear, concise summaries.
Safety Focus: Passion for promoting road safety through data insights.

Company Culture and Values

Stratostaff cultivates a professional and client-focused work environment where innovation and efficiency drive workforce solutions. Committed to supporting businesses in focusing on core activities, the company values collaboration, accountability, and continuous improvement, empowering employees to deliver high-quality services. With a emphasis on scalable staffing and compliance, Stratostaff promotes a culture of teamwork, adaptability, and professional development, ensuring every role contributes to client success. As a fleet centre clerk, you’ll join a supportive team dedicated to logistics excellence, with opportunities for growth in a dynamic, values-driven organization.

How to Apply

Apply now for the Fleet Centre Clerk position. Submit your application through the official Stratostaff jobs portal:

A detailed CV highlighting your education, experience, and relevant skills.
A cover letter explaining your interest in the fleet centre clerk role and how your qualifications align with Stratostaff’s mission.
Apply via: Stratostaff Careers. Clearly reference the job title Fleet Centre Clerk in your application. Only shortlisted candidates will be contacted. Stratostaff is an equal opportunity employer, encouraging applications from all qualified individuals, including those from underrepresented groups. Never pay for any CBT, test, or assessment as part of the recruitment process. When in doubt, contact the company directly.