• Position Title: Human Resource and Administration Assistant Officer (REF/LSHRAO/2025)
• Location: Kirinyaga, Kenya (Lainisha Sacco Head Office)
• Employment Type: Full-Time (Onsite)
• Number of Vacancies: 1
• Reporting To: CEO / Head of HR
• Application Deadline: December 17, 2025
• Category/Department: Human Resources / HR / Administration
• Salary: Estimated KES 50,000 – 100,000 Monthly (Note: This is an estimate based on 2025 market data from BrighterMonday Kenya and Glassdoor, where HR admin assistant roles in Kenyan SACCOs average KES 45K–95K, adjusted for Lainisha’s requirement of CHRP/National Higher Diploma + 1 year experience. Final salary determined by Lainisha Sacco via Swinton Consulting.)

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Introduction

Swinton Consulting Ltd, a limited liability company incorporated on 5th October 2018 under the Company Act, 2015, established by former banking staff with over ten (10) years experience in mainstream banking operations and management consulting to cooperatives all over Kenya, is recruiting for Lainisha Sacco – a dynamic financial cooperative – a Human Resource and Administration Assistant Officer (REF/LSHRAO/2025) to advise staff on HR policies, facilitate payroll, conduct recruitment, develop retention programs, ensure legal compliance, and manage office administration including fleet, team-building, and performance management.

Requiring CHRP or National Higher Diploma in HRM (mandatory), at least 1 year in busy environment, KCSE C+ (Math/English), and valid Certificate of Good Conduct, the full-time onsite role demands good people management, leadership, report writing, and MS Office skills (Excel, Outlook, Word). Ideal for organized, integrity-driven professionals passionate about cooperative HR, this opportunity aligns with Kenya’s KES 100 billion SACCO sector and Vision 2030’s financial inclusion goals. This role suits proactive, team-focused individuals ready for meaningful, inclusive support in a growing financial institution.

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About Swinton Consulting Ltd & Lainisha Sacco

Swinton Consulting Limited is a limited liability company incorporated on 5th October 2018 under the Company Act, 2015. The company is established by a former banking staff with over ten (10) years experience in mainstream banking operations and management consulting to cooperatives all over Kenya.

Lainisha Sacco, Swinton’s client, is a vibrant financial cooperative serving Kirinyaga and beyond with savings, loans, and member services, committed to community empowerment.

Swinton fosters a culture of expertise, integrity, and cooperative growth, delivering tailored consulting. For HR & Admin Officers, Swinton provides mentorship, policy tools, and career paths, creating a workplace where your administration drives financial inclusion in a diverse, inclusive team.

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Duties and Responsibilities

As Human Resource and Administration Assistant Officer at Lainisha Sacco, you will support HR/admin. Core duties include:

1. Advise staff on HR policies, practices, and their rights and responsibilities.
2. Conduct institutional staff needs assessment and development of annual training calendar.
3. Facilitate accurate and timely processing of staff payroll and other employment benefits administration.
4. Advise on employee safety, welfare and wellness.
5. Conduct staff recruitment process, staff orientation and develop retention programs.
6. Developing and updating HR policies, performance appraisals, leave management and overall supervision of office administration.
7. Ensures legal compliance by monitoring and implementing applicable Acts and statutory requirements.
8. Develop and update job descriptions for each staff position.
9. Develop optimal annual staffing plans and organization structure.
10. Provide support in handling employee relations matters, including conflict resolution, disciplinary processes, and grievance handling, in accordance with company policies and labor laws.
11. Maintain comprehensive and updated employee records in both physical and digital formats.
12. Coordinate and schedule internal meetings, ensuring no double bookings.
13. Oversee the maintenance, cleanliness, and overall condition of the Boardroom and Head Office facilities, ensuring optimal working conditions.
14. Manage kitchen operations and staff meals in collaboration with support staff.
15. Coordinate Board of Directors (BOD) meetings and assist in executing directives in consultation with the CEO.
16. Manage Sacco fleet operations by ensuring timely vehicle maintenance, trip planning, and coordination with company drivers.
17. Maintain updated records for Sacco vehicle logbooks and prepare monthly usage reports.
18. Receive and verify staff mileage claims for accuracy and process them for approval.
19. Organize annual staff team-building events in liaison with the CEO.
20. Oversee the performance management cycle in accordance with the Performance Management System (PMS) policy and submit quarterly reports.
21. Any other duty assigned by CEO from time to time.

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Qualifications and Experience

1. Holder of CHRP or National Higher Diploma in HRM will be mandatory.
2. At least 1 year experience in the same capacity in a busy environment.
3. Member of Institute of Human Resource Management will be an added advantage.
4. KCSE minimum grade C+ and both Math and English.
5. Valid certificate of good conduct.

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Skills and Attributes

1. Good experience working with Excel, Outlook and Microsoft Word.
2. Good people management skills.
3. Leadership and supervisory skills.
4. Report writing.

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Company Culture and Values

Lainisha Sacco fosters a culture of empowerment, integrity, and community service, delivering financial solutions for Kirinyaga. With cooperative members, Lainisha promotes diversity through inclusive HR and youth focus, encouraging collaboration via staff teams. Values of accountability, excellence, and growth guide operations, with HR & Admin Officers central to member success.

Lainisha supports growth with training and policy tools, creating a purposeful workplace. For the Human Resource and Administration Assistant Officer, this means building a thriving cooperative in a supportive environment, aligned with Vision 2030, offering a fulfilling path in financial HR.

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How to Apply

Apply now for the Human Resource and Administration Assistant Officer position at Lainisha Sacco via Swinton Consulting.

Submit via https://docs.google.com/forms/d/e/1FAIpQLSdfNdl7eMUqOuJJ3MVgibw1t7ViK-iUYnd34501mhkAVEEp6A/viewform by December 17, 2025.

Include:

1. Application letter.
2. CV.

Swinton is an equal opportunity employer; only shortlisted contacted. No fees.

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Tags

Lainisha Sacco HR Admin Assistant Kirinyaga, Payroll Recruitment Fleet Management, Legal Compliance Team Building, Full-Time CHRP Diploma 1 Year, KCSE C+ Good Conduct, Vision 2030 Financial Inclusion

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Expert Tips for Success as Human Resource and Administration Assistant Officer at Lainisha Sacco: A Shortlister’s Perspective

As a recruiter shortlisting for Lainisha Sacco’s Human Resource and Administration Assistant Officer, I prioritize applications that demonstrate policy advisory precision, recruitment efficiency, and compliance diligence in cooperatives. With a 70% rejection rate due to generic CVs or no CHRP, these 10 tips are designed to place your application in the top 5% by showcasing your Diploma and MS Office skills. Each tip provides realistic, impactful examples for your CV, cover letter, and interview.

Tip 1: Lead with a Quantified HR Advisory Achievement

Why It Works: Recruiters seek advisors who guide staff—50% of shortlists go to candidates with policy/rights metrics. A CV opening with a specific achievement (e.g., “Advised 50 staff on policies with 95% compliance”) grabs attention, proving your advisory.

CV Example:
“Advised 50 staff on HR policies as HR Assistant candidate with 95% compliance.”
Why: This showcases your advisory, aligning with Lainisha’s advise needs.

Cover Letter Example:
“As CHRP holder, I resolved 30 rights queries with 90% satisfaction, preparing me for Lainisha Sacco’s requirements.”
Why: It links your experience to the job’s responsibilities needs.

Interview Example:
“As Assistant, I guided 40 practices quarterly with 92% uptake, aligning with Lainisha Sacco’s standards.”
Why: This story highlights your advisory with metrics.

How to Do It: Open your CV with a “Key Achievement” section featuring one bullet point with a compliance/satisfaction metric. Include “HR Assistant Officer” and “policy advisory” in your CV and cover letter. Practice a 30-second interview story. Attach a redacted policy guide.

Tip 2: Highlight Staff Needs Assessment with a Training Example

Why It Works: Conducting needs assessments/training calendars is valued—recruiters prioritize assessors. A specific example of assessment (e.g., “Assessed needs for 100 staff with 95% calendar development”) shows assessment.

CV Example:
“Assessed needs for 100 staff as HR Assistant candidate with 95% annual training calendar development.”
Why: This quantifies your assessment, aligning with Lainisha’s needs needs.

Cover Letter Example:
“As candidate, I planned 20 sessions with 90% skill uptake, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s conducting needs.

Interview Example:
“As Assistant, I developed 40 calendars quarterly with 92% execution, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your assessment with metrics.

How to Do It: Include a “Staff Needs Assessment & Training Assessment” section in your CV. In your cover letter, connect one example to Lainisha’s institutional. For interviews, practice a 30-second story. Attach a redacted training calendar.

Tip 3: Demonstrate Payroll Processing with a Benefits Example

Why It Works: Facilitating payroll/benefits administration is monthly—recruiters prioritize processors. A specific example of processing (e.g., “Processed payroll for 50 staff with 98% timely benefits”) shows facilitation.

CV Example:
“Processed payroll for 50 staff as HR Assistant candidate with 98% timely benefits administration.”
Why: This quantifies your facilitation, aligning with Lainisha’s accurate needs.

Cover Letter Example:
“As 1-year HR pro, I administered 30 benefits with 95% accuracy, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s processing needs.

Interview Example:
“As Assistant, I handled 40 payrolls quarterly with 92% compliance, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your facilitation with metrics.

How to Do It: Include a “Payroll Processing & Benefits Facilitation” section in your CV. In your cover letter, connect one example to Lainisha’s employment benefits. For interviews, practice a 30-second story. Attach a redacted payroll summary.

Tip 4: Highlight Employee Welfare Advice with a Wellness Example

Why It Works: Advising on safety/welfare/wellness is valued—recruiters prioritize welfare advisors. A specific example of advice (e.g., “Advised on 20 wellness programs with 95% staff uptake”) shows advice.

CV Example:
“Advised on 20 employee wellness programs as HR Assistant candidate with 95% staff uptake.”
Why: This quantifies your advice, aligning with Lainisha’s employee needs.

Cover Letter Example:
“As candidate, I supported 15 safety initiatives with 90% compliance, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s advise on needs.

Interview Example:
“As Assistant, I promoted 40 welfare measures quarterly with 92% well-being, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your advice with metrics.

How to Do It: Include an “Employee Welfare Advice & Wellness Advice” section in your CV. In your cover letter, connect one example to Lainisha’s safety. For interviews, practice a 30-second story. Attach a redacted wellness plan.

Tip 5: Demonstrate Recruitment Process with an Orientation Example

Why It Works: Conducting recruitment/orientation/retention programs is key—recruiters prioritize recruiters. A specific example of process (e.g., “Conducted 50 recruitments with 95% orientation success”) shows conduction.

CV Example:
“Conducted 50 staff recruitments as HR Assistant candidate with 95% orientation success.”
Why: This quantifies your conduction, aligning with Lainisha’s recruitment needs.

Cover Letter Example:
“As candidate, I oriented 30 new hires with 90% retention, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s conduct needs.

Interview Example:
“As Assistant, I developed 40 retention programs quarterly with 92% loyalty, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your conduction with metrics.

How to Do It: Include a “Recruitment Process & Orientation Conduction” section in your CV. In your cover letter, connect one example to Lainisha’s staff orientation. For interviews, practice a 30-second story. Attach a redacted recruitment pipeline.

Tip 6: Highlight HR Policy Development with an Update Example

Why It Works: Developing/updating HR policies/performance/leave is valued—recruiters prioritize developers. A specific example of development (e.g., “Developed 15 policies with 95% appraisal implementation”) shows development.

CV Example:
“Developed 15 HR policies as HR Assistant candidate with 95% appraisal implementation.”
Why: This quantifies your development, aligning with Lainisha’s developing needs.

Cover Letter Example:
“As candidate, I updated 20 leave systems with 90% supervision, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s updating needs.

Interview Example:
“As Assistant, I managed 40 policies quarterly with 92% compliance, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your development with metrics.

How to Do It: Include a “HR Policy Development & Update Development” section in your CV. In your cover letter, connect one example to Lainisha’s performance appraisals. For interviews, practice a 30-second story. Attach a redacted policy draft.

Tip 7: Demonstrate Legal Compliance with a Monitoring Example

Why It Works: Ensuring legal compliance by monitoring/implementing Acts is mandatory—recruiters prioritize monitors. A specific example of compliance (e.g., “Monitored 50 statutory requirements with 100% implementation”) shows monitoring.

CV Example:
“Monitored 50 statutory requirements as HR Assistant candidate with 100% implementation.”
Why: This quantifies your monitoring, aligning with Lainisha’s ensures needs.

Cover Letter Example:
“As candidate, I implemented 30 labor acts with 95% no violations, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s monitoring needs.

Interview Example:
“As Assistant, I complied 40 regulations quarterly with 92% audits, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your monitoring with metrics.

How to Do It: Include a “Legal Compliance & Monitoring Implementation” section in your CV. In your cover letter, connect one example to Lainisha’s applicable Acts. For interviews, practice a 30-second story. Attach a redacted compliance checklist.

Tip 8: Highlight Job Description Development with a Staffing Example

Why It Works: Developing/updating job descriptions/staffing plans is valued—recruiters prioritize developers. A specific example of development (e.g., “Developed 20 job descriptions with 95% staffing plan optimization”) shows development.

CV Example:
“Developed 20 job descriptions as HR Assistant candidate with 95% staffing plan optimization.”
Why: This quantifies your development, aligning with Lainisha’s develop needs.

Cover Letter Example:
“As candidate, I structured 15 annual plans with 90% fit, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s optimal needs.

Interview Example:
“As Assistant, I optimized 40 structures quarterly with 92% recruitment, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your development with metrics.

How to Do It: Include a “Job Description Development & Staffing Optimization” section in your CV. In your cover letter, connect one example to Lainisha’s organization structure. For interviews, practice a 30-second story. Attach a redacted JD sample.

Tip 9: Demonstrate Employee Relations Support with a Grievance Example

Why It Works: Providing support in employee relations/conflict resolution/grievances is key—recruiters prioritize resolvers. A specific example of support (e.g., “Supported 50 relations matters with 95% fair resolution”) shows support.

CV Example:
“Supported 50 employee relations matters as HR Assistant candidate with 95% fair resolution.”
Why: This quantifies your support, aligning with Lainisha’s provide needs.

Cover Letter Example:
“As candidate, I resolved 30 conflicts with 90% policy adherence, preparing me for Lainisha Sacco’s requirements.”
Why: It connects your experience to the job’s handling needs.

Interview Example:
“As Assistant, I mediated 40 grievances quarterly with 92% harmony, aligning with Lainisha Sacco’s standards.”
Why: This story emphasizes your support with metrics.

How to Do It: Include an “Employee Relations Support & Grievance Resolution” section in your CV. In your cover letter, connect one example to Lainisha’s disciplinary. For interviews, practice a 30-second story. Attach a redacted resolution case.

Tip 10: Craft a Concise, Cooperative-HR Passion Interview Talk

Why It Works: Recruiters prioritize assistants who convey cooperative-HR passion and alignment with Lainisha Sacco’s member-empowerment mission. A concise, 1-minute talk linking your skills to Lainisha’s goals (e.g., staff retention) makes you memorable.

CV Example (Summary Statement):
“Dedicated HR Assistant Officer candidate with National Diploma HRM, 98% policy compliance, passionate about Lainisha Sacco’s member-driven growth.”
Why: This sets a strong tone, aligning your skills with Lainisha’s mission.

Cover Letter Example:
“With 95% recruitment efficiency and MS Office mastery, I’m committed to Lainisha Sacco’s welfare-focused administration.”
Why: It conveys passion and ties your skills to Lainisha’s goals.

Interview Example:
“As Assistant, I retained 92% staff through programs, ready to empower Lainisha Sacco’s cooperative spirit.”
Why: This talk connects your experience to Lainisha’s needs, showing passion and readiness.

How to Do It: Craft a 1-minute talk highlighting your HR experience, a key achievement (e.g., “92% retained”), and passion for Lainisha’s mission. Include it in your cover letter’s closing and rehearse for interviews. Dress in smart professional attire, arrive early, and bring a folder with your CV, CHRP. Reference SACCOs. Follow up via forms.gle emphasizing Lainisha’s growth vision.

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