Essential Job Details

• Position Title: Human Resources Assistant
• Location: Nairobi, Nairobi Area, Kenya
• Employment Type: Temporary (4 Months)
• Number of Vacancies: 1
• Salary: Not specified (Competitive, based on MSF standards)
• Category/Department: Human Resources
• Reporting To: Personnel Administration Manager
• Application Deadline: July 14, 2025
• Job Opening ID: Not specified

Introduction

Human resource assistant jobs in Kenya offer an exciting opportunity for dedicated professionals to contribute to impactful humanitarian initiatives in Nairobi. This Human Resources Assistant role with a leading international NGO provides a platform to support critical HR functions, ensuring compliance with local laws and facilitating seamless operations in a dynamic, mission-driven environment. Based in Nairobi, this temporary 4-month position is ideal for individuals with a passion for HR administration, organizational excellence, and supporting teams that make a difference in communities across Kenya.

About Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF), also known as Doctors Without Borders, is a global humanitarian organization delivering medical aid and support to communities in crisis across more than 70 countries. In Kenya, MSF operates impactful programs addressing healthcare, emergency response, and community development, with a strong presence in Nairobi and other regions. Renowned for its commitment to neutrality, independence, and impartiality, MSF fosters an inclusive and equitable workplace, prioritizing diversity and ethical recruitment practices. The organization’s mission-driven culture empowers staff to contribute to life-changing initiatives while growing professionally in a collaborative and supportive environment.

Key Responsibilities

As a Human Resources Assistant, you will support the Personnel Administration Manager in delivering efficient HR and administrative services to ensure operational excellence. Key responsibilities include:

• Manage personal files to ensure accuracy, compliance, and timely payments for staff in human resource assistant jobs in Kenya.
• Update the HR database and personal files to streamline HR process management.
• Maintain Social Security and Tax Office files, ensuring compliance with local labor and fiscal laws, including specific amendments as required.
• Prepare employment contracts for coordination Locally Hired Staff (LHS), ensuring conformity with legal requirements.
• Process monthly salaries for coordination LHS, editing and updating data to ensure punctuality and accuracy of payroll.
• Track expiring rental contract dates, informing the HR Coordinator to facilitate renewals or alternative arrangements.
• Disseminate administrative information to staff through postings, meetings, and other channels.
• Support the Personnel Administration Manager by translating documents into local languages and assisting in meetings as needed.
• Oversee guesthouse management, including furniture, cleaning, and coordination of rent and utilities for MSF premises in Nairobi.
• Compile and process statutory deductions, ensuring timely payments for the mission.
• Calculate settlements for coordination LHS at the end of contracts, preparing necessary documentation.
• Generate monthly HR reports for coordination, providing insights for decision-making.
• Archive both hardcopy and softcopy HR documents, ensuring data accuracy in the HR database.
• Monitor and review stock levels for office stationery and coffee break supplies, preparing monthly reports and analyzing quarterly consumption.
• Supervise coordination cook and cleaners, providing training, induction, performance evaluations, and development support.
• Fill HR assistant roles in projects during emergencies or as needed, ensuring flexibility and mission support.
• Perform additional HR and administrative tasks as delegated by the Personnel Administration Manager.

Qualifications and Skills

To excel in this human resource assistant jobs in Kenya role, candidates must meet the following qualifications and skills:

• Bachelor’s degree in Human Resources, HR Administration, or a related field from a recognized institution.
• Minimum of two years of relevant work experience in HR or administrative roles.
• Desirable: Experience with MSF or other NGOs in developing countries.
• Fluency in English and Kiswahili, with strong written and verbal communication skills.
• Essential computer literacy, including proficiency in MS Word, MS Excel, and internet-based tools.
• Results and quality orientation, with a focus on delivering accurate and timely HR processes.
• Strong teamwork and cooperation skills to collaborate effectively with diverse teams.
• Behavioral flexibility, adapting to dynamic and fast-paced work environments.
• Commitment to MSF principles, including neutrality, independence, and humanitarian values.
• Stress management skills to handle high-pressure situations and tight deadlines.
• Preferred: Knowledge of local labor and fiscal laws to ensure compliance in HR processes.
• Preferred: Experience with HR databases or payroll systems for efficient data management.

Company Culture and Values

Médecins Sans Frontières fosters a mission-driven, inclusive, and collaborative work environment rooted in humanitarian principles. The organization is committed to neutrality, independence, and delivering aid to those in need, regardless of background. In Nairobi, MSF’s culture emphasizes teamwork, diversity, and professional growth, providing a supportive space for staff to contribute to life-changing initiatives. The organization prioritizes ethical recruitment, ensuring equal opportunities for all candidates, and encourages applications from women and individuals of diverse identities. MSF’s commitment to staff development and well-being creates a dynamic workplace where every team member can thrive.

How to Apply

Apply now for the Human Resources Assistant position with MSF in Nairobi. Candidates must submit their applications online via the MSF Kenya Careers Portal by July 14, 2025. Required documents include:

• A current CV detailing your qualifications and relevant experience
• A cover letter explaining your suitability for the role and commitment to MSF’s principles
• Copies of academic certificates or diplomas

Submit your application at Apply for MSF HR Assistant: https://msf.or.ke/human-resources-assistant. Only shortlisted candidates will be contacted due to the high volume of applications. Incomplete applications will not be considered. MSF is an equal opportunity employer and does not charge any application, recruitment, or training fees. The organization welcomes applications from all individuals, regardless of gender or other protected characteristics. By applying, you consent to MSF using your personal data solely for recruitment purposes, treated with strict confidentiality. Canvassing will lead to automatic disqualification.

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human resource assistant jobs in Kenya, Nairobi HR vacancies, MSF Kenya careers, temporary HR jobs, humanitarian NGO jobs

Why Pursue Human Resource Assistant Jobs in Kenya with MSF?

Human resource assistant jobs in Kenya with Médecins Sans Frontières (MSF) provide a unique opportunity to contribute to life-changing humanitarian work while advancing your career in HR administration. This temporary 4-month role in Nairobi is ideal for professionals with a passion for supporting teams, ensuring compliance, and driving operational excellence in a fast-paced, mission-driven environment. By joining MSF, you’ll play a critical role in supporting healthcare and emergency response initiatives that impact communities across Kenya.

Impactful Role in a Global Organization

As a Human Resources Assistant, you’ll support MSF’s Nairobi operations by managing essential HR functions, from payroll processing to contract administration. Your work will ensure that MSF’s locally hired staff are supported efficiently, enabling the organization to focus on delivering medical aid and humanitarian support. These human resource assistant jobs in Kenya offer a chance to make a tangible difference in a globally respected organization known for its commitment to neutrality and independence.

Hands-On HR Experience

This role provides hands-on experience in a wide range of HR tasks, including database management, payroll processing, and statutory compliance. You’ll work closely with the Personnel Administration Manager, gaining insights into HR operations within a humanitarian context. From preparing employment contracts to supervising support staff, these human resource assistant jobs in Kenya will enhance your skills in HR administration, data management, and team coordination.

Dynamic and Inclusive Work Environment

MSF’s Nairobi office is a hub of diversity and collaboration, bringing together professionals united by a shared commitment to humanitarian principles. As a Human Resources Assistant, you’ll work in a supportive environment that values teamwork, flexibility, and professional growth. MSF’s inclusive culture ensures that all staff are empowered to contribute, with opportunities to engage with diverse teams and stakeholders across the mission.

Career Development Opportunities

While this is a temporary 4-month position, it offers valuable experience that can open doors to further opportunities within MSF or other NGOs. The skills you develop in HR administration, compliance, and team management will be highly transferable, positioning you for long-term success in the humanitarian sector. MSF’s commitment to staff development ensures you’ll receive guidance and support to grow professionally during your tenure.

Key Responsibilities in Detail

The human resource assistant jobs in Kenya with MSF involve a broad range of responsibilities that ensure the smooth operation of HR processes. Below is a detailed look at some of the key tasks:

Personal File and Database Management

You’ll be responsible for managing personal files and updating the HR database to ensure accuracy and compliance. This includes entering data, maintaining up-to-date records, and archiving both hardcopy and softcopy documents. Your attention to detail will ensure that staff records are accurate, facilitating efficient HR processes and payroll management.

Payroll and Statutory Compliance

A critical aspect of this role is preparing monthly salaries for coordination Locally Hired Staff (LHS). You’ll update necessary data to ensure timely and accurate payroll processing, while also managing statutory deductions and payments to comply with Kenyan labor and fiscal laws. This includes updating Social Security and Tax Office files to meet legal requirements.

Contract and Guesthouse Management

You’ll prepare employment contracts for LHS, ensuring compliance with local regulations, and track expiring rental contracts for MSF premises in Nairobi. As the focal point for guesthouse management, you’ll oversee furniture, cleaning, and utilities, ensuring a well-maintained environment for staff. These tasks require strong organizational skills and proactive communication with the HR Coordinator.

Team Supervision and Reporting

The role involves supervising coordination cook and cleaners, providing training, evaluations, and development support to ensure high performance. You’ll also prepare monthly HR reports and analyze quarterly consumption of office supplies, providing insights to the HR Coordinator. These responsibilities highlight your role as a key contributor to team efficiency and operational success.

Emergency Support and Flexibility

As a Human Resources Assistant, you’ll need to be flexible, ready to fill HR assistant roles in emergency projects or other MSF initiatives within the mission. This adaptability is crucial in a humanitarian context, where rapid response to crises is essential. Your willingness to step in as needed will support MSF’s ability to deliver aid effectively.

Qualifications and Skills for Success

To thrive in human resource assistant jobs in Kenya, candidates must combine technical expertise with a commitment to humanitarian values. The essential qualifications include a Bachelor’s degree in HR or a related field and at least two years of relevant experience. Proficiency in English and Kiswahili is critical for effective communication, while computer literacy (MS Word, Excel, and internet tools) ensures you can manage HR databases and reports efficiently.

The role also demands results and quality orientation, ensuring that all tasks meet MSF’s high standards. Teamwork and cooperation are essential for collaborating with diverse colleagues, while behavioral flexibility allows you to adapt to the fast-paced nature of humanitarian work. A commitment to MSF principles—neutrality, independence, and impartiality—is non-negotiable, as is the ability to manage stress in high-pressure situations.

Application Process and Tips

To secure this human resource assistant jobs in Kenya opportunity, submit your application by July 14, 2025, via the MSF Kenya Careers Portal. Here are some tips to strengthen your application:

• Tailor Your CV: Highlight your HR experience, computer literacy, and any work with NGOs or in high-pressure environments. Include specific examples of managing payroll, databases, or team supervision.
• Craft a Strong Cover Letter: Emphasize your commitment to MSF’s humanitarian mission and how your skills align with the role’s requirements. Mention your fluency in English and Kiswahili and your ability to manage multiple tasks.
• Ensure Completeness: Incomplete applications will not be considered, so include all required documents (CV, cover letter, and certificates) in your submission.
• Apply Early: Submit your application well before the deadline to avoid technical issues. Use the provided link (Apply for MSF HR Assistant: https://msf.or.ke/human-resources-assistant) and ensure your contact details are accurate.

Why Nairobi?

Nairobi is a vibrant hub for humanitarian and international organizations, making it an ideal location for human resource assistant jobs in Kenya. As the base for MSF’s Kenya operations, Nairobi offers a dynamic environment where you can engage with local and global stakeholders. The city’s rich cultural diversity and thriving professional community provide a unique backdrop for building your career in HR while contributing to impactful humanitarian work.

Career Impact and Future Opportunities

This temporary role is a stepping stone to a rewarding career in the humanitarian sector. The experience gained in human resource assistant jobs in Kenya with MSF will enhance your expertise in HR administration, compliance, and team management, making you a strong candidate for future roles in NGOs or other organizations. MSF’s global network and reputation provide valuable exposure, opening doors to long-term career opportunities in Kenya and beyond.

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Conclusion

The human resource assistant jobs in Kenya with Médecins Sans Frontières offer a unique opportunity to contribute to humanitarian work while building your HR career in Nairobi. This temporary 4-month role is ideal for professionals with a passion for supporting teams, ensuring compliance, and driving operational excellence in a mission-driven environment. By joining MSF, you’ll gain hands-on experience, work in a dynamic and inclusive workplace, and make a meaningful impact on communities in need. Apply today to take the next step in your HR journey with MSF in Nairobi.

Disclaimer: JobKenya.org is not the hiring company. For any inquiries, please contact Médecins Sans Frontières directly via the MSF Kenya Careers Portal. Please do not send applications to JobKenya.org, as we are unable to process them. Due to the high volume of inquiries, we may not respond to all emails. Thank you for your understanding.

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