Essential Job Details

• Position Title: Logistics and Procurement Assistant
• Location: Kakuma, Turkana County, Kenya
• Employment Type: Full-Time – Local Hire
• Number of Vacancies: 1
• Salary: $410/month
• Category/Department: Logistics and Procurement
• Reporting To: Logistics and Procurement Officer
• Application Deadline: Applications reviewed on rolling basis

Introduction

IsraAID is actively seeking a dynamic and detail-oriented Logistics and Procurement Assistant to join its dedicated team in Kakuma, Kenya. The Logistics and Procurement Assistant will play a pivotal role in ensuring effective support to the organization’s logistics, procurement, and inventory functions. This is an exciting opportunity for an entry-level professional to grow within an internationally respected humanitarian organization.

As a Logistics and Procurement Assistant, your primary objective will be to support procurement processes, maintain updated inventory systems, manage logistics tasks, and uphold the highest standards of transparency, efficiency, and compliance. The Logistics and Procurement Assistant will report directly to the Logistics and Procurement Officer and work closely with field teams to ensure seamless delivery of goods, services, and operational support in humanitarian programming.

This position is based in Kakuma, with occasional travel to other field sites depending on operational needs. The role is ideal for professionals who are passionate about humanitarian logistics, compliance, and field coordination. If you are looking to advance your career while contributing meaningfully to emergency and development programming, this Logistics and Procurement Assistant opportunity is for you.

About IsraAID

Founded in 2001, IsraAID is an Israel-based international non-governmental organization that provides emergency relief and long-term development assistance across the globe. With operations in over 55 countries, IsraAID’s mission is to support people affected by humanitarian crises and build sustainable systems for disaster risk reduction and community resilience.

IsraAID’s values are rooted in integrity, equality, empowerment, professionalism, and collaboration. The organization emphasizes local ownership and the inclusion of vulnerable groups in all its programs. In Kenya, IsraAID focuses on refugee support, psychosocial programming, water, sanitation, hygiene (WASH), and education, especially in the Kakuma and Kalobeyei refugee settlements.

The Logistics and Procurement Assistant will contribute to this mission by ensuring that program delivery is supported by efficient supply chain and logistics operations. This is a key administrative role essential to the success of IsraAID’s field programs in the region.

Key Responsibilities

As a Logistics and Procurement Assistant, your core responsibilities will revolve around four key areas: procurement, inventory management, logistics coordination, and compliance support.

Procurement Duties

• Support the preparation of procurement documentation, including Requests for Quotations (RFQs), bid analyses, Purchase Requisitions, Local Purchase Orders (LPOs), and other supporting materials.
• Maintain accurate procurement records in both hardcopy and digital formats in accordance with IsraAID’s internal audit requirements.
• Coordinate with the program and field teams to verify specifications and quantities in all purchase requests.
• Ensure that all procurements are properly authorized and compliant with IsraAID’s procurement policy and donor guidelines.
• Track procurement status regularly, following up with vendors, documenting delays, and alerting the Logistics and Procurement Officer of any discrepancies.
• Verify delivery of goods and services, ensuring that deliveries meet required quality, quantity, and timelines.
• Coordinate vendor communication, collecting necessary documentation such as delivery notes, invoices, and receipts, and ensuring timely payment processing.

Inventory Management

• Update inventory records and stock levels in the inventory system on a real-time basis.
• Ensure goods received are recorded and verified against delivery notes and purchase orders.
• Organize and maintain storage areas, ensuring goods are stored securely and in line with safety procedures.
• Monitor stock issuance and movements, using approved templates and ensuring proper authorization.
• Support periodic physical stock counts and reconcile with the recorded inventory data.
• Ensure accountability and transparency in all stock movements and maintain comprehensive documentation.

Logistics Support

• Assist in managing the vehicle fleet, including scheduling, fuel tracking, and service history monitoring.
• Coordinate transport requests, ensuring timely allocation of vehicles and drivers for field trips.
• Drive organizational vehicles as assigned, particularly in cases where the designated driver is unavailable or in field-based emergency situations.
• Liaise with the Logistics Officer to maintain updated records of vehicle insurance, maintenance schedules, and repairs.
• Facilitate logistics support for field activities including workshop setups, distribution planning, and field visit logistics.

Compliance and Administrative Support

• Conduct vendor background checks including site visits, reference verifications, and documentation reviews.
• Support adherence to IsraAID and donor procurement regulations, audit procedures, and anti-corruption frameworks.
• Participate in internal procurement reviews, preparing reports and submitting findings to the Logistics and Procurement Officer.
• Assist in preparing procurement reports, monthly asset reports, and other logistics documents.
• Ensure proper labeling of all assets and equipment and support the maintenance of the organization’s asset register.

Qualifications and Experience

• Diploma in Procurement, Supply Chain Management, or Logistics from a recognized institution.
• Minimum 1–2 years of experience in procurement and/or logistics, preferably within an NGO or humanitarian context.
• Valid driving license (Category B) is required.
• Membership in KISM or CIPS is a distinct advantage.
• Proficiency in Microsoft Office, especially Excel and Word, and familiarity with inventory and procurement software.
• Strong communication skills in both English and Kiswahili.

Core Competencies

• Detail-oriented and organized, with the ability to maintain accurate records.
• Excellent time management, capable of prioritizing tasks under pressure.
• Strong ethics and integrity, committed to promoting accountability and transparency.
• Team player with interpersonal skills, able to work in multicultural settings.
• Adaptability to remote and semi-arid field environments, with a positive attitude.

Working Conditions

• The Logistics and Procurement Assistant will be based in IsraAID’s Kakuma field office.
• Frequent field visits to distribution sites, warehouses, and supplier locations.
• Work may include exposure to challenging weather conditions, physical lifting, and long travel hours.
• Standard office hours with flexibility to work overtime or weekends based on field requirements.

Language Requirements

• Fluency in English and Kiswahili is essential for documentation, reporting, and vendor coordination.

Ethical and Compliance Commitments

The Logistics and Procurement Assistant must uphold IsraAID’s values of transparency, inclusiveness, neutrality, and professionalism. In line with this, the candidate must:

• Abide by IsraAID’s Code of Conduct and Safeguarding Policies.
• Promote gender equality, respect for diversity, and inclusion of marginalized populations.
• Support efforts to prevent sexual exploitation and abuse, child labor, and corruption.
• Comply with donor-specific requirements regarding procurement and logistics operations.
• Promote responsible use of resources and minimize waste.

Equal Opportunity Statement

IsraAID is committed to fostering an inclusive and respectful working environment. All qualified individuals, regardless of race, gender, religion, disability, or background, are encouraged to apply.

Application Process

Apply now for the Logistics and Procurement Assistant position at IsraAID Kenya.

To apply:

1. Click the official job link:
   👉 Apply via IsraAID’s Online Portal
2. Prepare your application documents:

• Updated CV
• Cover Letter highlighting your motivation and suitability for the Logistics and Procurement Assistant role
• Copies of academic and professional credentials
• Valid driving license and proof of KISM/CIPS membership (if available)

Location: Kakuma, Turkana
Contract Duration: 1 year (renewable based on performance and funding)
Compensation: $410 per month

Deadline: Applications will be reviewed on a rolling basis. Early submission is highly encouraged.

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TAGS: Logistics and Procurement Assistant Kenya 2025, IsraAID procurement job Kakuma, humanitarian logistics assistant Kenya, supply chain assistant NGO job Turkana, entry-level procurement and logistics vacancy Kenya