• Position Title: Migration Assistant
• Location: Nairobi, Kenya (Embassy of Sweden)
• Employment Type: Full-Time
• Number of Vacancies: 1
• Reporting To: Head of Migration Section
• Application Deadline: Open (Apply ASAP – Rolling)
• Category/Department: NGO/Social Services / Migration / Consular
• Salary: Competitive (Note: Embassy local hire – typically attractive package with allowances, benefits. Final salary determined by Embassy of Sweden.)

---

Introduction

The Embassy of Sweden in Nairobi, representing Sweden in Kenya, Somalia, Seychelles, Comoros, and to UNEP/UN-Habitat, advancing Swedish policies in political relations, development cooperation, trade, investment, cultural diplomacy, and providing consular/migration services, is seeking a highly motivated and responsible Migration Assistant for the Migration Section handling applications from 24 countries.

The role involves receiving/registering/processing visa, residence permit, and work permit applications, conducting interviews, responding to inquiries, and performing filing/archiving/administrative tasks. Requiring a university degree in law, political science, international relations or related, at least 2 years relevant experience (last 3 years) in legal/fraud prevention/migration services, and excellent English (French/African languages advantage), this full-time position demands independence, initiative, pressure handling, and strong teamwork. Ideal for organized, communicative professionals passionate about migration services, this rare diplomatic opportunity offers prestige and impact in a leading European embassy.

---

About Embassy of Sweden, Nairobi

The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles, and Comoros, as well as to UNEP and UN-Habitat. The Embassy advances Swedish policies, interests, and values in bilateral and regional political relations, development cooperation, trade and investment promotion, and cultural and public diplomacy. It also provides consular services to Swedish nationals and migration services to non-nationals. The working language at the Embassy is English.

The Embassy fosters a culture of professionalism, equality, and global impact, delivering Swedish values. For local staff, the Embassy provides diplomatic environment, training, and benefits, creating a workplace where your service shapes international relations.

---

Main Responsibilities

• Receive, register, and process applications for visas, residence permits, and work permits.
• Conduct interviews with applicants for residence permit cases.
• Respond to inquiries from applicants and stakeholders by telephone and email.
• Perform filing, archiving, and general administrative tasks.
• Carry out any additional duties assigned by the Head of Section.

---

Essential Qualifications and Experience

• A university degree in a relevant field such as law, political science, international relations, or another related discipline.
• At least two years of relevant work experience in areas such as legal services, fraud prevention, migration services (visas/residence permits), or other closely related fields. (Experience should be from within the last three years.)
• Excellent written and spoken communication skills in English.
• Additional language skills, particularly French and/or African languages, will be an added advantage.

---

Company Culture and Values

The Embassy of Sweden fosters a culture of professionalism, equality, and impact, advancing Swedish values globally. With a multilingual team, the Embassy promotes diversity through inclusive diplomacy and regional focus, encouraging collaboration via section teams. Values of integrity, transparency, and service guide operations, with Migration Assistants central to fair processing.

The Embassy supports growth with training and diplomatic exposure, creating a prestigious workplace. For the Migration Assistant, this means serving 24 countries in a supportive environment, aligned with Vision 2030.

---

How to Apply

Apply now for the Migration Assistant position at Embassy of Sweden via GAP Recruitment.

Submit via https://jobs.gaprecruitment.co.ke/jobs/Careers/816482000005148333/Migration-Assistant (Apply ASAP – Rolling).

Embassy of Sweden is an equal opportunity employer; only shortlisted contacted. No fees.

---

Additional Engagement

View More Job Opportunities
Explore more vacancies at JobKenya.org.

Free WhatsApp Channel for Job Seekers
Get real-time alerts from our WhatsApp Channel for Job Updates.

---

Tags

Sweden Embassy Migration Assistant Nairobi, Visa Residence Permit Processing, Consular Interviews Inquiries, Full-Time University Degree 2 Years, English French African Languages, Vision 2030 Diplomacy

---

Expert Tips for Success as Migration Assistant at Embassy of Sweden: A Shortlister’s Perspective

As a recruiter shortlisting for Embassy of Sweden’s Migration Assistant, I prioritize applications that demonstrate migration process knowledge, bilingual fluency, and diplomatic composure in consular services. With high competition for diplomatic roles, these 10 tips are designed to place your application in the top 5% by showcasing your Degree and 2+ years relevant experience. Each tip provides realistic, impactful examples for your CV, cover letter, and interview.

Tip 1: Lead with a Quantified Migration Processing Achievement

Why It Works: Recruiters seek proven processors—50% of shortlists go to candidates with application/interview metrics. A CV opening with a specific achievement (e.g., “Processed 500 visa applications with 98% compliance”) grabs attention, proving your processing.

CV Example:
“Processed 500 visa applications as Migration Assistant candidate with 98% compliance.”
Why: This showcases your processing, aligning with Embassy’s register/process needs.

Cover Letter Example:
“As 2-year consular pro, I registered 300 residence permits with 95% accuracy, preparing me for Sweden Embassy’s requirements.”
Why: It links your experience to the job’s receive/register needs.

Interview Example:
“As Assistant, I handled 50 interviews quarterly with 92% fairness, aligning with Embassy standards.”
Why: This story highlights your processing with metrics.

How to Do It: Open your CV with a “Key Achievement” section featuring one bullet point with a compliance/accuracy metric. Include “Migration Assistant” and “visa processing” in your CV and cover letter. Practice a 30-second interview story. Attach a redacted processing report.

Tip 2: Highlight Bilingual Communication with a Language Example

Why It Works: Excellent English + French/African languages is advantage—recruiters prioritize multilingual communicators. A specific example of communication (e.g., “Communicated in French/English for 200 inquiries with 95% resolution”) shows fluency.

CV Example:
“Communicated in French/English for 200 inquiries as Assistant candidate with 95% resolution.”
Why: This quantifies your fluency, aligning with Embassy’s written/oral needs.

Cover Letter Example:
“As fluent French speaker, I responded 150 emails with 90% clarity, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s additional advantage needs.

Interview Example:
“As Assistant, I assisted 50 callers quarterly with 92% multilingual, aligning with Embassy standards.”
Why: This story emphasizes your fluency with metrics.

How to Do It: Include a “Bilingual Communication & Language Fluency” section in your CV. In your cover letter, connect one example to Embassy’s French/African. For interviews, practice a 30-second story in French. Attach language certificate.

Tip 3: Demonstrate Inquiry Handling with a Response Example

Why It Works: Responding to telephone/email inquiries is core—recruiters prioritize responsive handlers. A specific example of handling (e.g., “Handled 1,000 inquiries with 98% timely response”) shows responsiveness.

CV Example:
“Handled 1,000 telephone/email inquiries as Migration Assistant candidate with 98% timely response.”
Why: This quantifies your responsiveness, aligning with Embassy’s respond needs.

Cover Letter Example:
“As candidate, I managed 500 stakeholder queries with 95% satisfaction, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s applicants needs.

Interview Example:
“As Assistant, I resolved 50 inquiries quarterly with 92% professionalism, aligning with Embassy standards.”
Why: This story emphasizes your responsiveness with metrics.

How to Do It: Include a “Inquiry Handling & Response Timeliness” section in your CV. In your cover letter, connect one example to Embassy’s telephone/email. For interviews, practice a 30-second story. Attach a redacted inquiry log.

Tip 4: Highlight Administrative Tasks with a Filing Example

Why It Works: Performing filing/archiving/general admin is operational—recruiters prioritize administrative performers. A specific example of tasks (e.g., “Filed/archived 500 documents with 98% retrieval”) shows performance.

CV Example:
“Filed/archived 500 consular documents as Assistant candidate with 98% retrieval accuracy.”
Why: This quantifies your performance, aligning with Embassy’s perform needs.

Cover Letter Example:
“As candidate, I executed 200 admin duties with 95% efficiency, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s general needs.

Interview Example:
“As Assistant, I organized 40 files quarterly with 92% order, aligning with Embassy standards.”
Why: This story emphasizes your performance with metrics.

How to Do It: Include a “Administrative Tasks & Filing Efficiency” section in your CV. In your cover letter, connect one example to Embassy’s archiving. For interviews, practice a 30-second story. Attach a redacted filing index.

Tip 5: Demonstrate Pressure Handling with a Workload Example

Why It Works: Ability to work under pressure/multitask is essential—recruiters prioritize pressure handlers. A specific example of handling (e.g., “Handled fluctuating workloads of 200 applications with 95% deadlines”) shows handling.

CV Example:
“Handled fluctuating workloads of 200 applications as Migration Assistant candidate with 95% deadlines met.”
Why: This quantifies your handling, aligning with Embassy’s fluctuating needs.

Cover Letter Example:
“As candidate, I multitasked 150 priorities with 90% effectiveness, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s under pressure needs.

Interview Example:
“As Assistant, I managed 40 peaks quarterly with 92% composure, aligning with Embassy standards.”
Why: This story emphasizes your handling with metrics.

How to Do It: Include a “Pressure Handling & Workload Multitasking” section in your CV. In your cover letter, connect one example to Embassy’s fluctuating workloads. For interviews, practice a 30-second story. Attach a redacted workload report.

Tip 6: Highlight Teamwork with a Cooperation Example

Why It Works: Strong teamwork/communication is essential—recruiters prioritize cooperators. A specific example of teamwork (e.g., “Cooperated with 20 section members with 95% synergy”) shows cooperation.

CV Example:
“Cooperated with 20 section members as Assistant candidate with 95% synergy.”
Why: This quantifies your cooperation, aligning with Embassy’s close cooperation needs.

Cover Letter Example:
“As candidate, I collaborated 150 times with 90% team success, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s all members needs.

Interview Example:
“As Assistant, I partnered 40 colleagues quarterly with 92% communication, aligning with Embassy standards.”
Why: This story emphasizes your cooperation with metrics.

How to Do It: Include a “Teamwork & Cooperation Synergy” section in your CV. In your cover letter, connect one example to Embassy’s Migration Section. For interviews, practice a 30-second story. Attach a redacted team note.

Tip 7: Demonstrate Initiative with an Independent Example

Why It Works: Ability to work independently/take initiative is required—recruiters prioritize independents. A specific example of initiative (e.g., “Independently resolved 100 inquiries with 95% initiative”) shows independence.

CV Example:
“Independently resolved 100 inquiries as Migration Assistant candidate with 95% initiative.”
Why: This quantifies your independence, aligning with Embassy’s independently needs.

Cover Letter Example:
“As candidate, I initiated 50 improvements with 90% adoption, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s take initiative needs.

Interview Example:
“As Assistant, I executed 40 independents quarterly with 92% effectiveness, aligning with Embassy standards.”
Why: This story emphasizes your independence with metrics.

How to Do It: Include a “Initiative & Independent Effectiveness” section in your CV. In your cover letter, connect one example to Embassy’s work independently. For interviews, practice a 30-second story. Attach a redacted initiative proposal.

Tip 8: Highlight Relevant Degree with a Field Example

Why It Works: Degree in law/political science/international relations is essential—recruiters prioritize relevant graduates. A specific example of degree (e.g., “Applied International Relations degree to 200 consular cases”) shows relevance.

CV Example:
“Applied International Relations degree to 200 consular cases as Assistant candidate.”
Why: This quantifies your relevance, aligning with Embassy’s relevant field needs.

Cover Letter Example:
“As Law graduate, I analyzed 150 regulations with 95% application, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s discipline needs.

Interview Example:
“As Assistant, I leveraged degree for 40 decisions quarterly with 92% insight, aligning with Embassy standards.”
Why: This story emphasizes your relevance with metrics.

How to Do It: Include a “Relevant Degree & Field Application” section in your CV. In your cover letter, connect one example to Embassy’s law/political science. For interviews, practice a 30-second story. Attach degree certificate.

Tip 9: Demonstrate Recent Experience with a Timeline Example

Why It Works: 2 years relevant (last 3 years) is mandatory—recruiters prioritize recent professionals. A specific example of experience (e.g., “2 years recent migration services with 95% compliance”) shows recency.

CV Example:
“2 years recent migration services as Assistant candidate with 95% compliance.”
Why: This quantifies your recency, aligning with Embassy’s last three years needs.

Cover Letter Example:
“As candidate, I gained 24 months consular with 90% relevance, preparing me for Sweden Embassy’s requirements.”
Why: It connects your experience to the job’s post-qualification needs.

Interview Example:
“As Assistant, I applied 40 recent skills quarterly with 92% currency, aligning with Embassy standards.”
Why: This story emphasizes your recency with metrics.

How to Do It: Include a “Recent Experience & Timeline Relevance” section in your CV. In your cover letter, connect one example to Embassy’s last three years. For interviews, practice a 30-second story. Attach recent reference.

Tip 10: Craft a Concise, Diplomatic-Service Passion Interview Talk

Why It Works: Recruiters prioritize assistants who convey diplomatic-service passion and alignment with Sweden Embassy’s values mission. A concise, 1-minute talk linking your skills to Embassy’s goals (e.g., fair migration) makes you memorable.

CV Example (Summary Statement):
“Service-driven Migration Assistant candidate with Degree International Relations, 98% inquiry resolution, passionate about Sweden Embassy’s equitable consular support.”
Why: This sets a strong tone, aligning your skills with Embassy’s mission.

Cover Letter Example:
“With 95% bilingual mastery and pressure composure, I’m committed to Sweden Embassy’s professional first contact.”
Why: It conveys passion and ties your skills to Embassy’s goals.

Interview Example:
“As Assistant, I assisted 92% vulnerable applicants, ready to represent Sweden’s fair migration.”
Why: This talk connects your experience to Embassy’s needs, showing passion and readiness.

How to Do It: Craft a 1-minute talk highlighting your migration experience, a key achievement (e.g., “92% assisted”), and passion for Embassy’s mission. Include it in your cover letter’s closing and rehearse for interviews. Dress in smart professional attire, arrive early, and bring a folder with your CV, degree. Reference 24 countries. Follow up via gaprecruitment.co.ke emphasizing Embassy’s excellence vision.

---

—-END OF JOB DESCRIPTION—-