Essential Job Details

• Position Title: Personal Assistant (PA)
• Location: Nairobi, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Salary: Not specified
• Category/Department: Executive Support
• Reporting To: Chief Executive Officer (CEO)
• Application Deadline: Monday, August 11, 2025, at 1:00 PM EAT
• Reference Number: Not specified

Introduction

The personal assistant job opportunity in Nairobi offers a dynamic and impactful role for a proactive professional eager to support a high-level executive in a fast-paced environment. This exciting position is designed for individuals passionate about streamlining operations, managing diverse tasks, and contributing to organizational success. Based in Kenya’s vibrant capital, this role provides a unique chance to enhance career growth while making a tangible difference in a business setting. Ideal for organized, tech-savvy, and adaptable candidates, this personal assistant job opportunity is perfect for those ready to take on varied responsibilities with professionalism and efficiency.

About Sharks Web Services Limited

Sharks Web Services Limited is a leading Business Process Outsourcing (BPO) call center and online writing service provider, delivering exceptional solutions to clients worldwide. Specializing in high-quality, customized content creation, the organization supports a wide range of needs, including website content, CVs, reports, and presentations. With a commitment to excellence, Sharks Web Services Limited employs a team of skilled professionals who adhere to strict quality guidelines to meet client expectations. Operating globally, the organization is known for its innovative approach to BPO and writing services, fostering a professional environment that values efficiency, reliability, and client satisfaction.

Key Responsibilities

The personal assistant job opportunity involves a broad scope of tasks to support the CEO and ensure smooth business operations. Responsibilities include, but are not limited to:

• Run errands for the CEO or stakeholders as directed, ensuring timely and accurate completion of tasks.
• Maintain the CEO’s vehicle by organizing repairs, replacing damaged parts, scheduling regular servicing, and ensuring cleanliness.
• Assist the company accountant with routine tasks, such as distributing pay slips to employees and processing company bill payments.
• Deliver materials or messages to recipients as per the CEO’s instructions, ensuring accuracy and adherence to delivery protocols.
• Organize and remind the CEO of special occasions, events, or critical deadlines to support effective time management.
• Type, print, scan, and file documents to maintain an organized and accessible record system.
• Conduct research on assigned topics, compile findings, and present clear, actionable insights to the CEO.
• Shop for items as required by the CEO, ensuring purchases align with specified needs and budgets.
• Support ad-hoc tasks as delegated by the CEO, adapting to the varied and dynamic nature of the role.
• Coordinate with internal teams to facilitate smooth communication and task execution.
• Monitor and update schedules to ensure the CEO’s calendar is accurate and optimized.
• Ensure confidentiality in handling sensitive information and communications.
• Liaise with external stakeholders, such as suppliers or service providers, to support operational needs.
• Prepare reports or presentations as requested, utilizing tools like Microsoft Office Suite.
• Adapt to shifting priorities, managing multiple tasks efficiently under tight deadlines.

These responsibilities reflect the versatile nature of the personal assistant job opportunity, requiring a candidate who thrives in a dynamic, multi-faceted role.

Qualifications and Skills

To excel in this personal assistant job opportunity, candidates must meet the following requirements:

• High School Education: Completion of high school is mandatory.
• Advanced Education: A certificate, diploma, or degree related to administrative or executive support is an added advantage.
• Computer Proficiency: Experience using Microsoft Office Suite (Word, PowerPoint, Excel) for document creation, presentations, and data management.
• Internet Skills: Familiarity with using search engines like Google to research, gather, and compile information effectively.
• Language Fluency: Fluent in English and Swahili, with excellent verbal and written communication skills.
• Mathematical Skills: Strong grasp of basic mathematics for tasks like budgeting or financial reconciliations.
• Organizational Skills: Exceptional ability to manage time, prioritize tasks, and maintain schedules.
• Flexibility: Comfortable with both desk-based work and tasks requiring mobility or fieldwork.
• Confidentiality: Proven ability to handle sensitive information with trustworthiness and discretion.
• Communication Skills: Strong interpersonal and listening skills to understand and execute instructions accurately.
• Proactivity: Self-motivated with the ability to work under minimal supervision and take initiative.
• Adaptability: Capable of handling manual tasks, special projects, or shifting priorities with ease.
• Pressure Management: Ability to perform effectively under pressure and think critically in high-stakes situations.
• Tech-Savviness: Passion for staying updated with technological advancements relevant to administrative tasks.
• Street-Smart: Resourceful and quick to problem-solve in dynamic environments.
• Efficiency: Skilled at completing tasks within reasonable timeframes with high accuracy.
• Attention to Detail: Meticulous in ensuring all tasks are completed with precision.
• Reliability: Honest, clean, and dependable in all professional interactions.
• Driving Skills: Possession of a valid driver’s license is an added advantage.

These qualifications ensure the candidate can handle the diverse demands of this personal assistant job opportunity while contributing to the organization’s success.

Company Culture and Values

Sharks Web Services Limited fosters a professional and supportive work environment that values efficiency, reliability, and innovation. The organization encourages employees to take initiative, work collaboratively, and maintain a high standard of professionalism. With a focus on delivering exceptional services, the company promotes a culture of accountability and continuous learning, empowering staff to grow their skills while contributing to global client satisfaction. The commitment to confidentiality and client-focused solutions underscores the organization’s dedication to trust and excellence.

How to Apply

Apply now for the personal assistant job opportunity with Sharks Web Services Limited. To be considered, candidates must:

• Take the Timed PA Test: Complete the mandatory online test on Monday, August 11, 2025, between 1:00 PM and 2:05 PM EAT. The test is accessible only during this period via the official test link.
• Register Early: Register on the exam system in advance to avoid delays. Multiple registrations or false information will disqualify applicants.
• Test Submission: Submit the test within one hour of starting and before 2:05 PM EAT. Late submissions will not be evaluated.
• Use a Desktop: While mobile devices are supported, a desktop computer is recommended for an optimal test experience.
• Contact for Technical Issues: Email test@sharkswebservices.com for any technical difficulties with the exam system. Do not send applications to this address.
• Application Process: Applications must be submitted via the test system. Do not send CVs or cover letters to careers@sharkswebservices.com.
• Feedback: Shortlisted candidates will be contacted within two months. Due to high application volumes, only shortlisted applicants will receive feedback.

This is an equal-opportunity employer. Candidates who do not meet the specified requirements should not apply.

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Tags

personal assistant job opportunity, Nairobi jobs, executive assistant vacancy, full-time jobs Kenya, administrative roles 2025

Detailed Overview of the Personal Assistant Role

The personal assistant job opportunity at Sharks Web Services Limited is a unique chance to work closely with a senior executive in a dynamic, client-focused organization. This section provides a deeper look into the role, its impact, and why it’s an ideal fit for driven professionals in Nairobi.

Why Choose This Personal Assistant Job Opportunity?

This role is more than just administrative support—it’s a gateway to a versatile career where no two days are the same. As a personal assistant, you’ll play a pivotal role in ensuring the CEO’s operations run seamlessly, from managing schedules to handling critical tasks that keep the organization moving forward. The personal assistant job opportunity is perfect for individuals who thrive on variety, enjoy problem-solving, and want to make a meaningful impact in a global business.

Career Growth and Development

This personal assistant job opportunity offers significant potential for professional growth. By working directly with the CEO, you’ll gain insights into high-level decision-making, business operations, and stakeholder management. The role’s diverse responsibilities—ranging from research to logistics—provide opportunities to develop skills in time management, communication, and project coordination. For ambitious candidates, this position can serve as a stepping stone to more advanced administrative or managerial roles within the organization or the broader BPO and writing industry.

A Day in the Life of a Personal Assistant

To give candidates a clearer picture of the personal assistant job opportunity, here’s what a typical day might look like:

• Morning: Start by reviewing the CEO’s schedule, confirming appointments, and prioritizing tasks. You may run errands, such as picking up supplies or coordinating with service providers for vehicle maintenance.
• Midday: Assist the accountant with tasks like distributing pay slips or processing payments, ensuring accuracy and timeliness. You might also conduct research on a topic assigned by the CEO, compiling findings into a concise report.
• Afternoon: Deliver materials to stakeholders, organize documents, or prepare presentations using Microsoft PowerPoint. You’ll also handle any ad-hoc requests, such as shopping for event supplies or scheduling meetings.
• Evening: Update the CEO’s calendar, remind them of upcoming events, and ensure all tasks are completed or delegated appropriately.

This dynamic schedule reflects the fast-paced and varied nature of the personal assistant job opportunity, requiring adaptability and efficiency.

Skills That Set You Apart

Success in this personal assistant job opportunity hinges on a combination of technical and soft skills. Proficiency in Microsoft Office Suite and search engines is non-negotiable, as these tools are integral to daily tasks. Equally important are organizational skills, which enable you to juggle multiple responsibilities without missing deadlines. The ability to maintain confidentiality is critical, as you’ll handle sensitive information regularly. Additionally, being street-smart and proactive will help you anticipate the CEO’s needs and resolve issues before they escalate.

The Importance of Flexibility

The personal assistant job opportunity demands a high degree of flexibility. One day, you might be stationed at a desk, preparing reports or organizing files. The next, you could be out in the field, running errands or delivering materials. This variety keeps the role engaging but requires a candidate who can adapt to changing priorities and environments. Whether you’re managing a last-minute task or handling a crisis, your ability to stay calm and efficient will be key to success.

Technology and Innovation in the Role

As part of this personal assistant job opportunity, you’ll be expected to stay updated with technological advancements. From using Microsoft Excel for data management to leveraging Google for research, technology is at the heart of this role. Candidates with a passion for learning new tools or platforms will find this position particularly rewarding. Additionally, familiarity with online systems—such as the exam platform used for the application process—will be an asset.

Why Nairobi?

Nairobi, Kenya’s bustling capital, is the perfect backdrop for this personal assistant job opportunity. As a hub for business and innovation, Nairobi offers a vibrant work environment where professionals can thrive. The city’s diverse industries, from BPO to creative services, provide ample opportunities for networking and career advancement. By joining this role, you’ll be at the heart of Nairobi’s dynamic business scene, contributing to a global organization while building your professional portfolio.

Preparing for the Application Process

The application process for this personal assistant job opportunity is unique, requiring candidates to complete a timed online test. This test, held on August 11, 2025, between 1:00 PM and 2:05 PM EAT, is designed to assess your ability to handle the role’s demands. To prepare:

• Register Early: Sign up on the exam system well in advance to avoid technical issues on test day.
• Familiarize Yourself with the Platform: Test the system to ensure you can log in and navigate it smoothly.
• Plan Your Time: The test must be completed within one hour and submitted before 2:05 PM EAT. Practice time management to ensure you can complete all tasks efficiently.
• Use a Desktop: While mobile devices are supported, a desktop computer offers a better view and user experience.
• Review Requirements: Ensure you meet all qualifications, including high school education, computer proficiency, and language fluency, before applying.

By preparing thoroughly, you’ll position yourself as a strong candidate for this personal assistant job opportunity.

Commitment to Equal Opportunity

Sharks Web Services Limited is committed to providing equal opportunities to all qualified candidates. The selection process for this personal assistant job opportunity is merit-based, focusing on skills, experience, and performance on the timed test. Candidates from diverse backgrounds are encouraged to apply, provided they meet the specified requirements.

Why This Role Matters

The personal assistant job opportunity is more than just a job—it’s a chance to make a meaningful impact. By supporting the CEO, you’ll contribute to the success of a global organization that delivers high-quality BPO and writing services. Your work will help streamline operations, enhance efficiency, and ensure client satisfaction. For professionals passionate about organization, problem-solving, and career growth, this role offers a unique opportunity to shine.

Final Thoughts

This personal assistant job opportunity is a rare chance to join a dynamic team in Nairobi, working in a role that combines administrative expertise with hands-on problem-solving. With a focus on efficiency, reliability, and innovation, Sharks Web Services Limited is looking for a candidate who can thrive in a fast-paced environment and deliver exceptional results. If you’re ready to take on a challenging yet rewarding role, don’t miss this opportunity to apply.