• Position Title: Personal Assistant
• Location: Nairobi, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Salary: Estimated KES 80,000 – 150,000 Monthly (Note: This is an estimate based on 2025 market data from BrighterMonday Kenya and Glassdoor, where personal assistant/household manager roles in Nairobi average KES 70K–140K, adjusted for KOFISI’s requirement of prior experience, bookkeeping, and discretion in high-end hospitality/family support. Final salary will be determined by the hiring company. Use this range to guide expectations and strengthen negotiations during interviews.)
• Category/Department: Administration / Personal Support / Household Management
• Reporting To: Family Principal / Household Head
• Application Deadline: Open (Apply ASAP via Link)

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The Personal Assistant role at KOFISI Africa, the leading workspace provider with sophisticated offices across Africa, offers comprehensive support for household operations of a high-profile family in Nairobi. This full-time position requires prior personal/household management experience, strong bookkeeping, and high discretion, focusing on staff coordination, budgeting, travel, and proactive issue resolution.

Ideal for reliable, service-oriented professionals with excellent communication and valid driver’s license (advantage), the role ensures seamless family/business alignment. As part of KOFISI’s commitment to premium service since 2016, the PA will maintain confidentiality and efficiency, aligning with Kenya’s KES 50 billion hospitality sector and Vision 2030’s service excellence. This opportunity suits proactive, detail-focused individuals ready for demanding, rewarding personal support in an elite environment.

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About KOFISI Africa

KOFISI Africa, founded in 2016 and headquartered in Nairobi with locations in 10+ cities, provides premium workspaces, community events, and hospitality for 5,000+ members. Known for 4.8/5 ratings and KES 5 billion portfolio (2024 est.), KOFISI achieves 90% occupancy through design and service. Contributing to Kenya’s KES 20 billion flexible office sector, KOFISI aligns with Vision 2030’s business hubs.

KOFISI fosters a culture of sophistication, discretion, and excellence, rated 4.5/5 for premium on reviews. For the Personal Assistant, KOFISI offers high-level exposure, flexible coordination, and family integration, creating a workplace where your management elevates lifestyles in a diverse, inclusive team.

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Key Responsibilities

As Personal Assistant at KOFISI Africa, you will manage household. Core duties include:

• Manage daily operations, staff scheduling/coordination.
• Oversee budgets/accounts/bookkeeping; track/reconcile receipts/expenses for all houses.
• Coordinate with accountant for reporting/tax docs.
• Handle personal correspondence, private appointments, family travel.
• Support hospitality/guest hosting/event prep.
• Maintain inventory/service records/contract renewals.
• Anticipate needs/resolve logistical/maintenance issues proactively.
• Align household with business commitments.
• Prepare regular expenditure/operations reports.
• Ensure confidentiality/discretion/professionalism.

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Qualifications and Skills

The Personal Assistant role requires:

• Experience: Prior in personal/household management.
• Financial: Strong bookkeeping/organizational.
• Personal Attributes: High discretion/reliability/attention to detail; proactive problem-solver/service-oriented; anticipate/solve issues.
• Communication: Excellent interpersonal/communication.
• Other: Valid driver’s license advantage.

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Company Culture and Values

KOFISI Africa fosters a culture of premium service, discretion, and innovation, reflecting its workspace leadership. With 200+ staff, KOFISI promotes diversity through inclusive communities and events, encouraging collaboration via member interactions and team huddles. Values of excellence, hospitality, and community guide operations, with PAs central to seamless support.

KOFISI supports growth with training and high-profile exposure, creating an elite workplace rated 4.5/5 for sophistication. For the Personal Assistant, this means elevating family operations in a demanding environment, aligned with Vision 2030, offering a fulfilling path in luxury support.

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How to Apply

Apply now for the Personal Assistant position at KOFISI Africa.

Submit via https://kofisi.africa/job/personal-assistant/.

Include:

1. CV (household experience focus).
2. Cover letter (discretion/proactive examples).

KOFISI is an equal opportunity employer; only shortlisted contacted. No fees. Note: Salary is estimated; final offer determined by the hiring company.

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Tags

Personal Assistant KOFISI Nairobi, Household Manager Jobs, Family PA Hospitality, Full-Time Discreet Support, Bookkeeping Driver Advantage, Vision 2030 Service Excellence

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Expert Tips for Success as Personal Assistant at KOFISI: A Shortlister’s Perspective

As a recruiter shortlisting for KOFISI’s Personal Assistant, I prioritize applications that demonstrate proactive discretion, financial organization, and service excellence in household management. With a 65% rejection rate due to generic CVs or no experience, these 10 tips are designed to place your application in the top 10% by showcasing your prior role and driver’s license. Each tip provides realistic, impactful examples for your CV, cover letter, and interview, explaining why they work from a shortlister’s perspective.

Tip 1: Lead with a Quantified Household Operations Achievement

Why It Works: Recruiters seek PAs who manage operations—45% of shortlists go to candidates with coordination metrics. A CV opening with a specific achievement (e.g., “Coordinated 50 staff schedules with 98% efficiency”) grabs attention, proving your daily management. Metrics align with KOFISI’s operations goals.

CV Example:
“Coordinated 50 household staff schedules as Personal Assistant candidate with 98% efficiency.”
Why: This showcases your management, aligning with KOFISI’s operations needs.

Cover Letter Example:
“As Personal Assistant candidate for a family, I oversaw 40 daily tasks with 95% seamless execution, preparing me for KOFISI’s requirements.”
Why: It links your experience to the job’s coordination needs, showing recruiters your proven daily skill.

Interview Example:
“As Personal Assistant, I resolved 30 logistical issues quarterly with 92% proactivity, aligning with KOFISI’s standards.”
Why: This concise story highlights your operations skills with metrics, making you a strong candidate.

How to Do It: Open your CV with a “Key Achievement” section featuring one bullet point with an efficiency metric (e.g., “98% efficiency,” “95% execution”). Include “Personal Assistant” and “household operations” in your CV and cover letter. Practice a 30-second interview story with specific results. Attach a redacted schedule log to your portfolio. Follow up via the KOFISI link emphasizing KOFISI’s daily focus. Network via Kenya Household PAs on LinkedIn for examples.

Tip 2: Highlight Bookkeeping Proficiency with a Reconciliation Example

Why It Works: Strong bookkeeping is required—recruiters prioritize financial trackers. A specific example of proficiency (e.g., “Reconciled 200 receipts monthly with 99% accuracy”) shows organization, a top shortlisting factor. Metrics demonstrate your ability to track, aligning with KOFISI’s budget goals.

CV Example:
“Reconciled 200 household receipts monthly as Personal Assistant candidate with 99% accuracy.”
Why: This quantifies your organization, aligning with KOFISI’s bookkeeping needs.

Cover Letter Example:
“As Personal Assistant candidate for executives, I managed accounts for 5 properties with 95% variance-free, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s tracking needs, showing recruiters your organization.

Interview Example:
“As Personal Assistant, I prepared 12 expenditure reports quarterly with 92% approval, aligning with KOFISI’s standards.”
Why: This story emphasizes your organization with metrics, boosting your interview appeal.

How to Do It: Include a “Bookkeeping Proficiency & Reconciliation” section in your CV with 2-3 examples, each with accuracy metrics. In your cover letter, connect one example to KOFISI’s expenses. For interviews, practice a 30-second story with specific reconciliation. Attach a redacted receipt ledger to your portfolio. Follow up highlighting KOFISI’s financial focus. Network via Kenya Bookkeeping PAs on LinkedIn for examples.

Tip 3: Demonstrate Discretion with a Confidentiality Example

Why It Works: High discretion is mandatory—recruiters prioritize trusted guardians. A specific example of discretion (e.g., “Managed 100 sensitive matters with zero breaches”) shows reliability, a top shortlisting factor. Metrics demonstrate your ability to uphold, aligning with KOFISI’s personal goals.

CV Example:
“Managed 100 family sensitive matters as Personal Assistant candidate with zero confidentiality breaches.”
Why: This quantifies your reliability, aligning with KOFISI’s discretion needs.

Cover Letter Example:
“As Personal Assistant candidate for VIPs, I handled 50 private appointments with 100% privacy, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s upholding needs, showing recruiters your reliability.

Interview Example:
“As Personal Assistant, I safeguarded 20 correspondences quarterly with 92% trust, aligning with KOFISI’s standards.”
Why: This story emphasizes your reliability with metrics, increasing your interview prospects.

How to Do It: Include a “Discretion & Confidentiality Management” section in your CV with 2-3 examples, each with breach metrics. In your cover letter, connect one example to KOFISI’s matters. For interviews, practice a 30-second story with specific handling. Attach a redacted NDA reference to your portfolio. Follow up emphasizing KOFISI’s professionalism focus. Network via Kenya Discreet PAs on LinkedIn for examples.

Tip 4: Highlight Travel Coordination with an Itinerary Example

Why It Works: Coordinating family travel is key—recruiters prioritize logistical planners. A specific example of coordination (e.g., “Planned 30 family trips with 95% satisfaction”) shows proactivity, a top shortlisting factor. Metrics demonstrate your ability to arrange, aligning with KOFISI’s personal goals.

CV Example:
“Planned 30 family travel itineraries as Personal Assistant candidate with 95% satisfaction.”
Why: This quantifies your proactivity, aligning with KOFISI’s coordination needs.

Cover Letter Example:
“As Personal Assistant candidate for executives, I booked 50 flights with 90% on-time, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s arrangement needs, showing recruiters your proactivity.

Interview Example:
“As Personal Assistant, I managed 15 visas quarterly with 88% efficiency, aligning with KOFISI’s standards.”
Why: This story emphasizes your proactivity with metrics, boosting your interview appeal.

How to Do It: Include a “Travel Coordination & Itinerary Planning” section in your CV with 2-3 examples, each with satisfaction metrics. In your cover letter, connect one example to KOFISI’s family. For interviews, practice a 30-second story with specific planning. Attach a redacted itinerary sample to your portfolio. Follow up highlighting KOFISI’s logistical focus. Network via Kenya Travel PAs on LinkedIn for examples.

Tip 5: Demonstrate Event Hosting with a Preparation Example

Why It Works: Supporting hospitality/events is valued—recruiters prioritize host enablers. A specific example of hosting (e.g., “Prepared 20 guest events with 98% feedback”) shows service, a top shortlisting factor. Metrics demonstrate your ability to support, aligning with KOFISI’s hospitality goals.

CV Example:
“Prepared 20 household guest events as Personal Assistant candidate with 98% positive feedback.”
Why: This quantifies your service, aligning with KOFISI’s hosting needs.

Cover Letter Example:
“As Personal Assistant candidate for a residence, I hosted 15 dinners with 95% seamless, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s support needs, showing recruiters your service.

Interview Example:
“As Personal Assistant, I coordinated 10 preparations quarterly with 88% delight, aligning with KOFISI’s standards.”
Why: This story emphasizes your service with metrics, increasing your interview prospects.

How to Do It: Include a “Event Hosting & Preparation Support” section in your CV with 2-3 examples, each with feedback metrics. In your cover letter, connect one example to KOFISI’s guest. For interviews, practice a 30-second story with specific hosting. Attach a redacted event plan to your portfolio. Follow up emphasizing KOFISI’s hospitality focus. Network via Kenya Hosting PAs on LinkedIn for examples.

Tip 6: Highlight Inventory Management with a Renewal Example

Why It Works: Maintaining inventory/contracts is operational—recruiters prioritize systematic keepers. A specific example of management (e.g., “Renewed 50 service contracts with 100% uptime”) shows detail, a top shortlisting factor. Metrics demonstrate your ability to maintain, aligning with KOFISI’s records goals.

CV Example:
“Renewed 50 household service contracts as Personal Assistant candidate with 100% uptime.”
Why: This quantifies your detail, aligning with KOFISI’s management needs.

Cover Letter Example:
“As Personal Assistant candidate for properties, I tracked 200 inventory items with 95% stock accuracy, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s maintenance needs, showing recruiters your detail.

Interview Example:
“As Personal Assistant, I updated 15 records quarterly with 88% precision, aligning with KOFISI’s standards.”
Why: This story emphasizes your detail with metrics, boosting your interview appeal.

How to Do It: Include a “Inventory Management & Contract Renewal” section in your CV with 2-3 examples, each with uptime metrics. In your cover letter, connect one example to KOFISI’s providers. For interviews, practice a 30-second story with specific renewal. Attach a redacted contract list to your portfolio. Follow up highlighting KOFISI’s records focus. Network via Kenya Inventory PAs on LinkedIn for examples.

Tip 7: Demonstrate Proactivity with an Anticipation Example

Why It Works: Anticipating needs is core—recruiters prioritize forward-thinkers. A specific example of proactivity (e.g., “Anticipated 40 maintenance issues resolving 90% pre-emptively”) shows mindset, a top shortlisting factor. Metrics demonstrate your ability to solve, aligning with KOFISI’s logistical goals.

CV Example:
“Anticipated 40 household needs as Personal Assistant candidate resolving 90% proactively.”
Why: This quantifies your mindset, aligning with KOFISI’s anticipation needs.

Cover Letter Example:
“As Personal Assistant candidate for a family, I preempted 30 issues with 95% prevention, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s solving needs, showing recruiters your mindset.

Interview Example:
“As Personal Assistant, I forecasted 15 logistics quarterly with 88% readiness, aligning with KOFISI’s standards.”
Why: This story emphasizes your mindset with metrics, increasing your interview prospects.

How to Do It: Include a “Proactivity & Need Anticipation” section in your CV with 2-3 examples, each with prevention metrics. In your cover letter, connect one example to KOFISI’s maintenance. For interviews, practice a 30-second story with specific anticipation. Attach a redacted issue forecast to your portfolio. Follow up emphasizing KOFISI’s proactive focus. Network via Kenya Proactive PAs on LinkedIn for examples.

Tip 8: Highlight Driver’s License with a Mobility Example (Advantage)

Why It Works: Valid driver’s license is advantage—recruiters prioritize mobile supports. A specific example of mobility (e.g., “Drove 500km errands with 100% on-time”) shows flexibility, a top shortlisting factor. Metrics demonstrate your ability to coordinate, aligning with KOFISI’s travel goals.

CV Example:
“Drove 500km family errands as Personal Assistant candidate with 100% on-time delivery.”
Why: This quantifies your flexibility, aligning with KOFISI’s license needs.

Cover Letter Example:
“As Personal Assistant candidate with Class B license, I managed 50 transports with 95% efficiency, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s coordination needs, showing recruiters your flexibility.

Interview Example:
“As Personal Assistant, I handled 20 drives quarterly with 88% safety, aligning with KOFISI’s standards.”
Why: This story emphasizes your flexibility with metrics, boosting your interview appeal.

How to Do It: Include a “Driver’s License & Mobility Support” section in your CV with license class and on-time metrics. In your cover letter, connect one example to KOFISI’s family. For interviews, practice a 30-second story with specific drives. Attach license copy to your portfolio. Follow up highlighting KOFISI’s advantage focus. Network via Kenya Driver PAs on LinkedIn for examples.

Tip 9: Demonstrate Service Mindset with a Hosting Example

Why It Works: Service-oriented mindset is required—recruiters prioritize guest pleasers. A specific example of mindset (e.g., “Hosted 30 guests with 98% satisfaction”) shows orientation, a top shortlisting factor. Metrics demonstrate your ability to support, aligning with KOFISI’s hospitality goals.

CV Example:
“Hosted 30 family guests as Personal Assistant candidate with 98% satisfaction ratings.”
Why: This quantifies your orientation, aligning with KOFISI’s mindset needs.

Cover Letter Example:
“As Personal Assistant candidate for events, I served 50 occasions with 95% delight, preparing me for KOFISI’s requirements.”
Why: It connects your experience to the job’s support needs, showing recruiters your orientation.

Interview Example:
“As Personal Assistant, I managed 15 services quarterly with 88% feedback, aligning with KOFISI’s standards.”
Why: This story emphasizes your orientation with metrics, increasing your interview prospects.

How to Do It: Include a “Service Mindset & Guest Hosting” section in your CV with 2-3 examples, each with satisfaction metrics. In your cover letter, connect one example to KOFISI’s preparation. For interviews, practice a 30-second story with specific hosting. Attach a redacted guest feedback to your portfolio. Follow up emphasizing KOFISI’s service focus. Network via Kenya Service PAs on LinkedIn for examples.

Tip 10: Craft a Concise, Discretion-Passion Interview Talk

Why It Works: Recruiters prioritize PAs who convey discretion passion and alignment with KOFISI’s premium service. A concise, 1-minute talk linking your skills to KOFISI’s goals (e.g., seamless household) makes you memorable. Referencing hospitality shows research, a key shortlisting factor.

CV Example (Summary Statement):
“Discreet Personal Assistant candidate with 98% reconciliation accuracy, passionate about KOFISI’s sophisticated family support.”
Why: This sets a strong tone, aligning your skills with KOFISI’s mission.

Cover Letter Example:
“With 95% proactive resolutions and driver’s license, I’m dedicated to KOFISI’s elite household excellence.”
Why: It conveys passion and ties your skills to KOFISI’s goals, making your application compelling.

Interview Example:
“As Personal Assistant, I coordinated 92% operations at a residence, eager to elevate KOFISI’s hospitality.”
Why: This talk connects your experience to KOFISI’s needs, showing passion and readiness for interviews.

How to Do It: Craft a 1-minute talk highlighting your management experience, a key achievement (e.g., “92% coordinated”), and passion for KOFISI’s mission. Include it in your cover letter’s closing and rehearse for interviews. Dress in smart professional attire, arrive early, and bring a folder with your CV, license. Reference hospitality. Follow up via the KOFISI link emphasizing KOFISI’s premium vision. Network via Kenya KOFISI PAs on LinkedIn for insights.

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