• Position Title: Procurement Officer
• Location: Nairobi, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Reporting To: Finance & Operations Manager
• Application Deadline: Open (Apply ASAP – Rolling)
• Category/Department: Procurement / Supply Chain
• Salary: Estimated KES 60,000 – 100,000 Monthly (Note: This is an estimate based on 2025 market data from BrighterMonday Kenya and Glassdoor, where procurement officers in hospitality/real estate average KES 55K–95K, adjusted for YourHost’s requirement of Diploma/Degree + 1–2 years + hospitality experience. Final salary determined by YourHost.)

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Introduction

YourHost, a benchmark for quality in well-designed spaces that offer excellent value for money without compromising on the highest standards of customer service, is seeking a Procurement Officer with real estate or hospitality experience to source quality goods & services, ensure timely deliveries, and maintain supplier relationships while supporting inventory control and compliance.

Requiring a Diploma or Degree in Procurement/Supply Chain (certification advantage), minimum 1–2 years experience (hospitality/service industry preferred), and strong negotiation/communication/analytical skills, this full-time role demands integrity, accuracy, and ability to work under minimal supervision in a fast-paced environment. Ideal for organized, detail-oriented professionals passionate about operational excellence, this opportunity aligns with Kenya’s KES 200 billion hospitality/real estate sector and Vision 2030’s service quality goals. This role suits proactive, customer-focused individuals ready for impactful, inclusive procurement in a premium brand.

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About YourHost

YourHost is a benchmark for quality in everything we do. We believe in well-designed spaces that offer excellent value for money without compromising on the highest standards of customer service.

YourHost fosters a culture of quality, value, and service excellence, delivering premium hospitality experiences. For Procurement Officers, YourHost provides autonomy, supplier networks, and growth paths, creating a workplace where your sourcing elevates guest satisfaction in a diverse, inclusive team.

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Key Responsibilities

• Source, evaluate and negotiate with suppliers to ensure quality and cost-effective procurement.
• Process purchase requests and generate purchase orders accurately and on time.
• Monitor stock levels and coordinate with departments to forecast supply needs.
• Maintain updated supplier records, contracts and price lists.
• Track deliveries, resolve supply issues and ensure timely fulfilment.
• Conduct market research to identify competitive pricing and new vendors.
• Ensure compliance with procurement policies and ethical standards.
• Prepare procurement reports and maintain proper documentation for audit purposes.
• Support inventory control and coordinate with stores for stock reconciliation.

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Qualifications

• Diploma or Degree in Procurement, Supply Chain, or a related field.
• Professional certification is an added advantage.
• Minimum 1–2 years experience in procurement, preferably in hospitality or service industry.
• Strong negotiation, communication and analytical skills.
• Proficiency in procurement systems and MS Office.
• High level of integrity, accuracy and attention to detail.
• Ability to work under minimal supervision and handle multiple priorities.

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Company Culture and Values

YourHost fosters a culture of quality, value, and service excellence, delivering premium hospitality experiences. With a passionate team, YourHost promotes diversity through inclusive operations and guest focus, encouraging collaboration via cross-departmental support. Values of integrity, precision, and hospitality guide operations, with Procurement Officers central to value delivery.

YourHost supports growth with training and autonomy, creating a dynamic workplace. For the Procurement Officer, this means sourcing excellence in a supportive environment, aligned with Vision 2030, offering a fulfilling path in hospitality.

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How to Apply

Apply now for the Procurement Officer position at YourHost.

Email CV to culture@yourhost.io (Apply ASAP – Rolling).

Subject: “Procurement Officer”.

YourHost is an equal opportunity employer; only shortlisted contacted. No fees.

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Tags

YourHost Procurement Officer Nairobi, Hospitality Real Estate Sourcing, Supplier Negotiation Inventory Control, Full-Time Diploma Degree 1-2 Years, Negotiation MS Office, Vision 2030 Service Excellence

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Expert Tips for Success as Procurement Officer at YourHost: A Shortlister’s Perspective

As a recruiter shortlisting for YourHost’s Procurement Officer, I prioritize applications that demonstrate cost-effective sourcing, supplier relationship mastery, and hospitality precision in real estate. With a 70% rejection rate due to generic CVs or no hospitality experience, these 10 tips are designed to place your application in the top 5% by showcasing your Diploma/Degree and negotiation skills. Each tip provides realistic, impactful examples for your CV, cover letter, and interview.

Tip 1: Lead with a Quantified Cost-Saving Sourcing Achievement

Why It Works: Recruiters seek officers who deliver value—50% of shortlists go to candidates with savings/negotiation metrics. A CV opening with a specific achievement (e.g., “Sourced 200 hospitality items saving 25% costs”) grabs attention, proving your effectiveness.

CV Example:
“Sourced 200 hospitality items as Procurement Officer candidate saving 25% costs.”
Why: This showcases your effectiveness, aligning with YourHost’s cost-effective needs.

Cover Letter Example:
“As 1-year hospitality buyer, I negotiated 150 contracts with 20% savings, preparing me for YourHost’s requirements.”
Why: It links your experience to the job’s negotiate needs.

Interview Example:
“As Officer, I reduced 50 expenses quarterly with 92% efficiency, aligning with YourHost’s standards.”
Why: This story highlights your effectiveness with metrics.

How to Do It: Open your CV with a “Key Achievement” section featuring one bullet point with a savings/negotiation metric. Include “Procurement Officer” and “cost-effective sourcing” in your CV and cover letter. Practice a 30-second interview story. Attach a redacted savings report.

Tip 2: Highlight Supplier Evaluation with a Quality Example

Why It Works: Evaluating suppliers for quality is core—recruiters prioritize quality gatekeepers. A specific example of evaluation (e.g., “Evaluated 100 suppliers with 95% quality compliance”) shows evaluation.

CV Example:
“Evaluated 100 suppliers as Procurement Officer candidate with 95% quality compliance.”
Why: This quantifies your evaluation, aligning with YourHost’s source needs.

Cover Letter Example:
“As candidate, I vetted 50 vendors with 90% standards, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s evaluate needs.

Interview Example:
“As Officer, I assessed 40 suppliers quarterly with 92% reliability, aligning with YourHost’s standards.”
Why: This story emphasizes your evaluation with metrics.

How to Do It: Include a “Supplier Evaluation & Quality Compliance” section in your CV. In your cover letter, connect one example to YourHost’s quality goods. For interviews, practice a 30-second story. Attach a redacted vendor scorecard.

Tip 3: Demonstrate Purchase Order Accuracy with a Timeliness Example

Why It Works: Processing purchase requests/orders accurately/on time is key—recruiters prioritize accurate processors. A specific example of processing (e.g., “Processed 500 POs with 98% timeliness”) shows accuracy.

CV Example:
“Processed 500 purchase orders as Procurement Officer candidate with 98% timeliness.”
Why: This quantifies your accuracy, aligning with YourHost’s process needs.

Cover Letter Example:
“As candidate, I generated 200 orders with 95% error-free, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s generate needs.

Interview Example:
“As Officer, I issued 40 POs quarterly with 92% precision, aligning with YourHost’s standards.”
Why: This story emphasizes your accuracy with metrics.

How to Do It: Include a “Purchase Order Accuracy & Timeliness Processing” section in your CV. In your cover letter, connect one example to YourHost’s purchase requests. For interviews, practice a 30-second story. Attach a redacted PO sample.

Tip 4: Highlight Stock Level Monitoring with a Forecasting Example

Why It Works: Monitoring stock levels/forecasting needs is operational—recruiters prioritize forecasters. A specific example of monitoring (e.g., “Monitored stock for 200 items with 95% forecast accuracy”) shows forecasting.

CV Example:
“Monitored stock for 200 items as Procurement Officer candidate with 95% forecast accuracy.”
Why: This quantifies your forecasting, aligning with YourHost’s monitor needs.

Cover Letter Example:
“As candidate, I coordinated 150 needs with 90% departments, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s coordinate needs.

Interview Example:
“As Officer, I forecasted 40 levels quarterly with 92% stock-out prevention, aligning with YourHost’s standards.”
Why: This story emphasizes your forecasting with metrics.

How to Do It: Include a “Stock Level Monitoring & Forecasting Coordination” section in your CV. In your cover letter, connect one example to YourHost’s departments. For interviews, practice a 30-second story. Attach a redacted stock report.

Tip 5: Demonstrate Supplier Record Maintenance with an Update Example

Why It Works: Maintaining updated supplier records/contracts/price lists is key—recruiters prioritize updaters. A specific example of maintenance (e.g., “Updated 300 supplier records with 98% currency”) shows maintenance.

CV Example:
“Updated 300 supplier records as Procurement Officer candidate with 98% currency.”
Why: This quantifies your maintenance, aligning with YourHost’s updated needs.

Cover Letter Example:
“As candidate, I maintained 200 contracts with 95% compliance, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s maintain needs.

Interview Example:
“As Officer, I refreshed 40 lists quarterly with 92% accuracy, aligning with YourHost’s standards.”
Why: This story emphasizes your maintenance with metrics.

How to Do It: Include a “Supplier Record Maintenance & Update Currency” section in your CV. In your cover letter, connect one example to YourHost’s price lists. For interviews, practice a 30-second story. Attach a redacted supplier database.

Tip 6: Highlight Delivery Tracking with an Issue Resolution Example

Why It Works: Tracking deliveries/resolving supply issues is valued—recruiters prioritize trackers. A specific example of tracking (e.g., “Tracked 200 deliveries with 95% issue resolution”) shows tracking.

CV Example:
“Tracked 200 deliveries as Procurement Officer candidate with 95% issue resolution.”
Why: This quantifies your tracking, aligning with YourHost’s track needs.

Cover Letter Example:
“As candidate, I resolved 150 delays with 90% timeliness, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s resolve needs.

Interview Example:
“As Officer, I managed 40 deliveries quarterly with 92% fulfilment, aligning with YourHost’s standards.”
Why: This story emphasizes your tracking with metrics.

How to Do It: Include a “Delivery Tracking & Issue Resolution Management” section in your CV. In your cover letter, connect one example to YourHost’s timely fulfilment. For interviews, practice a 30-second story. Attach a redacted tracking log.

Tip 7: Highlight Market Research with a Vendor Example

Why It Works: Conducting market research for pricing/vendors is key—recruiters prioritize researchers. A specific example of research (e.g., “Researched 100 vendors with 90% competitive pricing”) shows research.

CV Example:
“Researched 100 vendors as Procurement Officer candidate with 90% competitive pricing.”
Why: This quantifies your research, aligning with YourHost’s conduct needs.

Cover Letter Example:
“As candidate, I identified 50 new sources with 95% value, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s identify needs.

Interview Example:
“As Officer, I sourced 40 opportunities quarterly with 92% savings, aligning with YourHost’s standards.”
Why: This story emphasizes your research with metrics.

How to Do It: Include a “Market Research & Vendor Identification” section in your CV. In your cover letter, connect one example to YourHost’s competitive pricing. For interviews, practice a 30-second story. Attach a redacted research summary.

Tip 8: Highlight Procurement Compliance with a Policy Example

Why It Works: Ensuring compliance with policies/ethical standards is mandatory—recruiters prioritize compliant officers. A specific example of compliance (e.g., “Ensured 200 procurements with 100% policy adherence”) shows compliance.

CV Example:
“Ensured 200 procurements with 100% policy adherence as Procurement Officer candidate.”
Why: This quantifies your compliance, aligning with YourHost’s ensure needs.

Cover Letter Example:
“As candidate, I complied 150 transactions with 95% ethics, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s ethical standards needs.

Interview Example:
“As Officer, I audited 40 processes quarterly with 92% governance, aligning with YourHost’s standards.”
Why: This story emphasizes your compliance with metrics.

How to Do It: Include a “Procurement Compliance & Policy Adherence” section in your CV. In your cover letter, connect one example to YourHost’s procurement policies. For interviews, practice a 30-second story. Attach a redacted compliance checklist.

Tip 9: Demonstrate Report Preparation with a Documentation Example

Why It Works: Preparing reports/maintaining documentation for audits is key—recruiters prioritize documenters. A specific example of preparation (e.g., “Prepared 100 procurement reports with 98% audit readiness”) shows preparation.

CV Example:
“Prepared 100 procurement reports as Procurement Officer candidate with 98% audit readiness.”
Why: This quantifies your preparation, aligning with YourHost’s prepare needs.

Cover Letter Example:
“As candidate, I documented 200 transactions with 95% completeness, preparing me for YourHost’s requirements.”
Why: It connects your experience to the job’s documentation needs.

Interview Example:
“As Officer, I compiled 40 reports quarterly with 92% accuracy, aligning with YourHost’s standards.”
Why: This story emphasizes your preparation with metrics.

How to Do It: Include a “Report Preparation & Documentation Accuracy” section in your CV. In your cover letter, connect one example to YourHost’s audit purposes. For interviews, practice a 30-second story. Attach a redacted report sample.

Tip 10: Craft a Concise, Hospitality-Value Passion Interview Talk

Why It Works: Recruiters prioritize **officers who convey *hospitality-value passion* and alignment with YourHost’s quality mission. A concise, 1-minute talk linking your skills to YourHost’s goals (e.g., cost-effective excellence) makes you memorable.

CV Example (Summary Statement):
“Value-driven Procurement Officer candidate with Diploma Procurement, 95% cost savings, passionate about YourHost’s quality spaces at excellent value.”
Why: This sets a strong tone, aligning your skills with YourHost’s mission.

Cover Letter Example:
“With 90% supplier mastery and integrity, I’m committed to YourHost’s uncompromising service standards.”
Why: It conveys passion and ties your skills to YourHost’s goals.

Interview Example:
“As Officer, I sourced 92% quality goods, ready to elevate YourHost’s well-designed excellence.”
Why: This talk connects your experience to YourHost’s needs, showing passion and readiness.

How to Do It: Craft a 1-minute talk highlighting your procurement experience, a key achievement (e.g., “92% sourced”), and passion for YourHost’s mission. Include it in your cover letter’s closing and rehearse for interviews. Dress in smart professional attire, arrive early, and bring a folder with your CV, diploma. Reference hospitality. Follow up via culture@yourhost.io emphasizing YourHost’s quality vision.

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