Urgent Recruitment: Male HR Officer – Industrial Area, Nairobi | Full-Time Role

Essential Job Details

Position Title: Human Resources Officer (Male Candidate Preferred)
Location: Industrial Area, Nairobi, Kenya
Start Date: 3rd June 2025
Employment Type: Full-Time, In-Person
Salary Range: KES 45,000 – KES 50,000 NET
Recruitment Status: Urgent (Immediate Hire)
Hiring Contact: Joyce

Introduction

Are you an experienced and dependable Human Resource professional looking to secure a new role in a dynamic work environment? A respected industrial manufacturing and logistics company based in Industrial Area, Nairobi is urgently hiring for the role of HR Officer (Male) to support day-to-day human resources functions. The ideal candidate will join the team starting 3rd June 2025, so immediate availability is essential.

This is a career opportunity for a hands-on HR practitioner with demonstrable skills in recruitment, employee relations, record keeping, HR policy enforcement, and operational HR functions. If you’re passionate about people and processes and thrive in fast-paced environments, this position offers you an opportunity to lead within an organized team and directly impact organizational performance.

About the Employer

The hiring company is an established and rapidly growing industrial firm involved in manufacturing, logistics, and distribution of consumer and commercial goods. With a robust workforce and active operations in Nairobi’s industrial hub, the company serves thousands of clients across multiple sectors. Employees are supported through structured HR systems, career development pathways, and continuous improvement policies.

This employer upholds values of professionalism, discipline, punctuality, and mutual respect in its operations and team interactions. The HR department plays a critical role in supporting organizational strategy by managing talent, resolving grievances, and maintaining labor law compliance. The HR Officer will be at the heart of these initiatives.

Position Purpose

The Human Resource Officer is responsible for executing core HR functions that support employee productivity, team alignment, and compliance with statutory regulations. The position reports directly to the HR Manager and involves coordination with department heads, payroll, and administrative teams to ensure smooth internal operations.

Key Responsibilities

1. Recruitment and Onboarding

Draft and post job advertisements in coordination with HR Manager
Screen CVs and schedule interviews with relevant department heads
Conduct first-level interviews and reference checks
Prepare employment contracts and offer letters
Coordinate induction programs for new hires
Maintain updated staff records, photos, and job descriptions

2. HR Records and Documentation

Maintain up-to-date HR files, staff registers, and employee databases
Update HRIS systems (digital or manual) for new hires, exits, and promotions
Generate HR reports as requested by management
Safeguard personnel records and handle confidential files with discretion

3. Policy Enforcement and Labor Law Compliance

Ensure adherence to company HR policies and procedures
Enforce the Employment Act, 2007 and all CBAs (Collective Bargaining Agreements) where applicable
Prepare disciplinary letters, warning notices, and termination documentation when required
Monitor workplace policies, reporting irregularities and recommending improvements

4. Attendance and Leave Management

Track employee daily attendance using biometric or manual systems
Process leave applications in accordance with policy
Ensure accurate documentation of sick leave, maternity leave, annual leave, and compassionate leave
Reconcile leave balances and share monthly reports with payroll

5. Payroll Support and Statutory Deductions

Prepare and submit monthly inputs for payroll processing (absences, allowances, overtime, etc.)
Coordinate statutory deductions including NHIF, NSSF, and PAYE
Track and reconcile employee benefits and medical insurance policies

6. Employee Relations and Welfare

Mediate employee grievances and escalate where necessary
Ensure consistent implementation of disciplinary processes
Organize internal employee engagement events when required
Monitor employee behavior and recommend training or coaching interventions

7. Regulatory Audits and Risk Management

Coordinate with external auditors and labor officers during audits
Maintain compliance checklists for HR practices
Ensure proper filing of all compliance and statutory documents

8. Monthly and Quarterly Reporting

Provide detailed HR operational reports to the HR Manager and Executive Team
Support in quarterly workforce planning and forecasting exercises
Generate metrics such as headcount, attrition, sick leave, and disciplinary action frequency

Qualifications and Experience

To be successful in this role, you must meet the following requirements:

Minimum Academic Qualifications

Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, or a related field
Certification by IHRM (Institute of Human Resource Management) is a significant advantage

Experience

At least 2–4 years of hands-on HR experience in a busy work environment
Proven experience in recruiting, onboarding, and HR administration
Strong knowledge of Kenyan labor laws and employment regulations

Technical Proficiency

Proficiency in Microsoft Office Suite – especially Excel and Word
Experience using HR Information Systems (HRIS) or Payroll software
Ability to draft professional letters, contracts, and reports

Personal Attributes and Soft Skills

High level of confidentiality and personal integrity
Excellent written and verbal communication skills in English and Kiswahili
Strong interpersonal skills with ability to mediate workplace issues
Organized, detail-oriented, and capable of working independently
Calm demeanor with ability to work under pressure and tight deadlines
Assertive, yet respectful and professional
High levels of discipline and punctuality

Work Environment and Reporting

The role is based in Industrial Area, Nairobi, requiring in-office presence
Expected working hours are Monday to Friday, 8:00 AM to 5:00 PM, and half-day Saturdays
Reports directly to the HR Manager
Collaborates with department supervisors, finance, and administration

Career Growth and Future Opportunities

Although the current role is primarily administrative and operational, it offers ample room for professional growth within the company. Future possibilities include:

HR Business Partner roles overseeing departmental HR needs
Training & Development Officer focusing on employee learning programs
Compliance and Labor Relations Coordinator working on audits and policy alignment
HR Manager for those demonstrating leadership capacity and policy experience

Why Join This Organization?

Stable work environment with clear job expectations
Opportunity to apply your HR expertise in a fast-paced, results-driven company
Exposure to manufacturing and logistics HR operations
Direct interaction with senior leadership
Fair compensation, paid leave, and statutory contributions
Weekly team coordination meetings and monthly employee briefings

How to Apply

If you meet the outlined requirements and are ready to join immediately:

📧 Send your CV to: crm@corporatestaffing.co.ke
Attn: Joyce
Subject Line: Application for HR Officer – Industrial Area

Kindly note: Only shortlisted candidates will be contacted.

Important Notes for Applicants

Only male candidates will be considered for this specific opening due to the team gender balance and shift dynamics
Ensure your CV highlights your HR experience and familiarity with Kenyan labor law
Applications that lack a subject line or are missing HR-related experience may not be considered
This is a Monday start job. Interviews may be held on a rolling basis before 3rd June 2025