info@jobkenya.org
Essential Job Details
1. Administrative Assistant (G6)
- Position Title: Administrative Assistant (G6)
- Location: Nairobi, Kenya
- Employment Type: Full-Time
- Number of Vacancies: 1
- Salary: Competitive, as per UN-Habitat G6 scale
- Category/Department: Administration
- Reporting To: Administrative Officer or Designated Supervisor
- Application Deadline: 22nd August 2025
- Reference Number: 260762
2. Director, Programme Management (D2)
- Position Title: Director, Programme Management (D2)
- Location: Nairobi, Kenya
- Employment Type: Full-Time
- Number of Vacancies: 1
- Salary: Competitive, as per UN-Habitat D2 scale
- Category/Department: Programme Management
- Reporting To: Under-Secretary-General/Assistant Secretary-General (USG/ASG)
- Application Deadline: 22nd August 2025
- Reference Number: 258792
Introduction
The Administrative Assistant (G6) and Director, Programme Management (D2) roles at UN-Habitat in Nairobi present exceptional career opportunities for Kenyan professionals and international candidates dedicated to advancing sustainable urban development. These positions, based in the vibrant capital of Kenya, offer a chance to contribute to the United Nations’ mission of promoting socially and environmentally sustainable towns and cities. The Administrative Assistant role is ideal for organized, detail-oriented individuals eager to support critical operations, while the Director position suits seasoned leaders ready to shape global urban development strategies. Both roles align with the aspirations of professionals seeking impactful careers in a mission-driven, international environment focused on improving human settlements worldwide.
About UN-Habitat
The United Nations Human Settlements Programme (UN-Habitat), headquartered in Nairobi, Kenya, is the UN agency mandated by the General Assembly to promote sustainable urban development and adequate shelter for all. With a global presence, UN-Habitat works with governments, local authorities, and communities to create inclusive, resilient, and sustainable cities. The Urban Economy Branch drives initiatives to enhance local governance and economic capacities, while the Regional Programmes Division oversees strategic operations across regions. Recognized for its innovative approaches, UN-Habitat collaborates with stakeholders to address urbanization challenges, making it a leader in shaping the future of human settlements. Joining UN-Habitat means contributing to global efforts that impact millions of lives through sustainable development.
Key Responsibilities
Administrative Assistant (G6)
The Administrative Assistant (G6) will support the smooth operation of UN-Habitat’s administrative functions, ensuring efficient coordination and support for urban development initiatives. Key responsibilities include:
- Draft routine correspondence to address inquiries related to administrative, financial, audit, and personnel matters.
- Coordinate extensively with staff and internal teams at headquarters and field offices to ensure seamless communication.
- Perform administrative tasks, including arranging travel, monitoring accounts, and processing payments to vendors and contractors.
- Maintain office technology, equipment, and software, ensuring operational efficiency.
- Organize seminars, workshops, expert group meetings, conferences, and translations to support programme delivery.
- Provide guidance and training to junior staff, consultants, UN Volunteers (UNVs), and interns.
- Assist in collecting and analyzing data for reports, presentations, and knowledge management.
- Support the creation of visualizations and updating information materials, such as web pages and brochures.
- Administer contracts with external vendors, ensuring compliance with UN policies.
- Reconcile contractors’ invoices against delivered goods and services, verifying accuracy.
- Process payments to contractors and vendors, monitoring payment schedules.
- Prepare UN forms and permissions, including grounds passes, property passes, parking permits, swipe-card access, and door keys.
- Monitor administrative workflows to identify and address inefficiencies.
- Collaborate with cross-functional teams to support programme implementation and reporting.
Director, Programme Management (D2)
The Director, Programme Management (D2) will lead the Regional Programmes Division, shaping UN-Habitat’s global strategies for sustainable urban development. Key responsibilities include:
- Direct the Regional Programmes Division, overseeing operations and strategic alignment.
- Contribute to UN-Habitat’s overall strategies by participating in senior management committees and preparing policy documents.
- Advise the Under-Secretary-General/Assistant Secretary-General (USG/ASG) on programmatic and operational matters.
- Oversee Regional Offices, providing guidance to Regional Directors and senior managers in Country Offices.
- Lead the formulation and implementation of the division’s substantive work programme, setting priorities and allocating resources.
- Ensure timely delivery of programme outputs, maintaining high standards of quality and impact.
- Review and implement UN-Habitat’s regional architecture, supporting sub-regional and multi-country operations.
- Support new sub-regional and country offices with strategic and operational resources, including resource mobilization.
- Provide technical and political support to align regional and country offices with the UN Development System Reform.
- Engage in UN Common Country Analysis and Sustainable Development Cooperation Framework processes at the country level.
- Lead data collection and analysis efforts to identify trends and patterns for data-driven decision-making.
- Develop partnerships and mobilize resources to support programme goals.
- Monitor programme performance, ensuring alignment with UN-Habitat’s mission and objectives.
- Represent the organization in high-level meetings, conferences, and forums to advance urban development goals.
Qualifications and Skills
Administrative Assistant (G6)
To excel as an Administrative Assistant (G6), candidates must meet the following criteria:
- High school diploma or equivalent is required.
- Minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or related areas.
- Reduced experience requirement of five years for candidates with a first-level university degree or higher.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, for reporting and data management.
- Experience with SAP-based Enterprise Resource Planning (ERP) systems is desirable.
- Familiarity with UN or similar international organizations is desirable.
- Experience in budgeting, project administration, or technical cooperation is desirable.
- One year or more of experience in data analytics or related areas is desirable.
- Strong organizational skills to manage multiple tasks and priorities effectively.
- Effective communication skills, both written and verbal, to liaise with diverse stakeholders.
- Ability to train and supervise junior staff, consultants, UNVs, and interns.
- Attention to detail in reconciling invoices, processing payments, and maintaining records.
- Teamwork and collaboration skills to work with cross-functional teams.
Director, Programme Management (D2)
To succeed as a Director, Programme Management (D2), candidates must meet the following criteria:
- Advanced university degree (Master’s or equivalent) in urban development, human settlements, business or public administration, finance, accounting, law, social sciences, or related fields.
- First-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced degree.
- Minimum of fifteen years of experience in managing complex development operations, with ten years at a leadership level.
- Ten years of proven experience in negotiating partnerships and mobilizing substantial resources.
- Five years of experience in urban development and human settlements, including programme management, is desirable.
- Experience in international organizations or the UN system at headquarters, regional, or country levels is desirable.
- Experience in data analytics or related areas is desirable.
- Strong leadership skills to manage diverse teams and oversee regional operations.
- Strategic thinking to formulate and implement programme priorities.
- Negotiation and diplomacy skills to build partnerships and secure resources.
- Proficiency in project management tools and data analysis platforms.
- Excellent communication skills to represent UN-Habitat in high-level forums.
Company Culture and Values
UN-Habitat fosters a collaborative, inclusive, and innovative work environment, driven by its mission to promote sustainable urban development and adequate shelter for all. The organization values diversity, equity, and transparency, creating opportunities for employees to contribute to global development goals. Staff are encouraged to engage in continuous learning and professional development, supported by a culture of teamwork and accountability. UN-Habitat’s commitment to sustainability and community impact ensures that employees work in a dynamic, mission-driven setting, addressing some of the world’s most pressing urbanization challenges.
How to Apply
Apply now for the Administrative Assistant (G6) or Director, Programme Management (D2) positions. Candidates must submit their applications through the UN Careers website by 22nd August 2025:
- Administrative Assistant (G6): Apply via UN Careers – Administrative Assistant, G6
- Director, Programme Management (D2): Apply via UN Careers – Director, Programme Management, D2
Required Documents:
- Updated Curriculum Vitae (CV)
- Cover letter detailing your interest and alignment with the role
- Copies of academic certificates and professional certifications
- Any relevant testimonials or recommendation letters
Important Notes:
- Applications must be submitted online through the provided links.
- Never pay for any CBT, test, or assessment as part of the recruitment process.
- UN-Habitat is an equal opportunity employer, and only shortlisted candidates will be contacted.
Additional Engagement
Explore more career opportunities and stay updated with job openings in Kenya:
- View More Job Opportunities: Browse verified vacancies on JobKenya.org.
- Free WhatsApp Channel for Job Seekers: Receive real-time job alerts via our WhatsApp Channel for Job Updates.
- Follow Us on Social Media: Connect with us on Twitter and LinkedIn for the latest openings.
Tags
Administrative Assistant, Director Programme Management, UN-Habitat jobs Nairobi, urban development careers, international organization vacancies
Why Pursue a Career with UN-Habitat?
The Administrative Assistant (G6) and Director, Programme Management (D2) roles at UN-Habitat offer unparalleled opportunities to contribute to global sustainable urban development. Based in Nairobi, a hub for international organizations, these positions allow professionals to work on impactful projects that shape cities and communities worldwide. The Administrative Assistant role is perfect for those who thrive in organizational and coordination roles, while the Director position suits visionary leaders ready to drive strategic initiatives. Both roles provide a platform to work with diverse teams, engage with global stakeholders, and advance your career in a prestigious UN agency.
The Role of UN-Habitat in Global Development
UN-Habitat is a leader in addressing urbanization challenges, focusing on:
- Sustainable Cities: Promoting environmentally and socially sustainable urban planning.
- Adequate Shelter: Ensuring access to safe and affordable housing for all.
- Economic Development: Strengthening local economies through capacity-building and innovation.
- Global Collaboration: Partnering with governments, NGOs, and communities to achieve development goals.
As an Administrative Assistant or Director, Programme Management, you will contribute to these objectives, making a tangible difference in urban communities worldwide.
The Significance of Nairobi as a Hub
Nairobi, Kenya’s capital, is a global center for international development, hosting UN-Habitat’s headquarters and other UN agencies. Working in Nairobi offers:
- Strategic Location: Proximity to key stakeholders, including governments and NGOs.
- Vibrant Community: A dynamic, multicultural environment fostering collaboration.
- Career Opportunities: Access to professional networks and international forums.
These roles position you at the heart of global urban development efforts, with opportunities to engage with diverse professionals and initiatives.
Skills for Success
Administrative Assistant (G6)
To excel as an Administrative Assistant, candidates should demonstrate:
- Organizational Excellence: Managing multiple tasks, from correspondence to contract administration.
- Data Analysis: Collecting and analyzing data for reports and decision-making.
- Team Coordination: Liaising with staff and supervising junior team members.
- Technical Proficiency: Familiarity with ERP systems like SAP and Microsoft Office Suite.
- Attention to Detail: Ensuring accuracy in financial reconciliations and administrative processes.
Director, Programme Management (D2)
To succeed as a Director, Programme Management, candidates should demonstrate:
- Strategic Leadership: Guiding regional teams and aligning programmes with global goals.
- Resource Mobilization: Negotiating partnerships and securing funding for initiatives.
- Policy Expertise: Developing and implementing urban development strategies.
- Data-Driven Decision Making: Using analytics to inform planning and reporting.
- Global Perspective: Navigating UN systems and international cooperation frameworks.
These skills ensure candidates can meet the demands of their respective roles and contribute to UN-Habitat’s mission.
Career Growth Opportunities
Both roles offer significant potential for career advancement within UN-Habitat and the broader UN system:
- Administrative Assistant (G6):
- Progress to Senior Administrative Assistant or Programme Support Officer roles.
- Specialize in areas like finance, human resources, or project administration.
- Transition to programme management or technical cooperation roles.
- Director, Programme Management (D2):
- Advance to Senior Leadership roles, such as Deputy Director or Regional Representative.
- Lead global initiatives or policy development for urban sustainability.
- Represent UN-Habitat in international forums and UN committees.
These positions provide a foundation for long-term careers in international development and urban planning.
Challenges and Opportunities
Working at UN-Habitat involves navigating unique challenges and opportunities:
- Challenges:
- Complex Coordination: Managing diverse stakeholders across regions and countries.
- Resource Constraints: Operating within tight budgets and timelines.
- Global Expectations: Meeting high standards for impact and accountability.
- Opportunities:
- Global Impact: Shaping sustainable urban development worldwide.
- Professional Growth: Gaining skills through UN training and international exposure.
- Collaboration: Working with governments, NGOs, and communities on innovative solutions.
By addressing these challenges strategically, you can unlock significant opportunities to advance UN-Habitat’s mission.
Preparing for the Roles
To stand out as a candidate for these UN-Habitat roles, consider:
- Tailor Your Application: Highlight relevant experience in administration or programme management.
- Showcase Achievements: Include measurable outcomes, such as successful projects or partnerships.
- Enhance Skills: Take courses in data analytics, ERP systems, or urban development.
- Research UN-Habitat: Understand its mandate, projects, and strategic goals.
- Prepare Documents: Ensure your CV, cover letter, and certificates are polished and complete.
These steps will strengthen your application and demonstrate your readiness for the roles.
The Role of Technology at UN-Habitat
Technology is integral to UN-Habitat’s operations, and both roles leverage tools like:
- ERP Systems: SAP for administrative and financial management.
- Data Analytics Platforms: For analyzing urban development trends and programme outcomes.
- Communication Tools: Microsoft Teams and other platforms for global coordination.
- Visualization Software: For creating reports, presentations, and web content.
These tools enhance efficiency and impact, enabling staff to deliver high-quality results.
Community Impact of UN-Habitat
UN-Habitat’s work has a profound impact on communities by:
- Improving Housing: Promoting access to safe and affordable shelter.
- Enhancing Resilience: Supporting cities to adapt to climate change and urbanization.
- Empowering Locals: Building capacity for sustainable economic development.
As an Administrative Assistant or Director, Programme Management, your contributions will drive these outcomes, improving lives globally.
Why Nairobi?
Nairobi is a strategic hub for international development:
- UN Headquarters: Home to UN-Habitat and other UN agencies, fostering collaboration.
- Dynamic Environment: A multicultural city with vibrant professional networks.
- Urban Challenges: Opportunities to address real-world urbanization issues.
These roles position you at the forefront of global urban development efforts in a dynamic setting.
Tips for a Successful Application
To secure these UN-Habitat roles, follow these tips:
- Apply Online: Use the provided UN Careers links to submit your application.
- Tailor Your CV: Highlight relevant experience and align with the job requirements.
- Write a Strong Cover Letter: Explain your passion for sustainable urban development.
- Submit Early: Meet the 22nd August 2025 deadline to ensure consideration.
- Avoid Payments: Never pay for any part of the recruitment process, as it is free.
A polished and timely application will increase your chances of success.
The Future of Urban Development
The future of urban development is evolving, with UN-Habitat leading initiatives in:
- Sustainable Urbanization: Promoting eco-friendly and inclusive city planning.
- Climate Resilience: Supporting cities to adapt to environmental challenges.
- Innovative Partnerships: Collaborating with governments and private sectors.
- Data-Driven Solutions: Leveraging analytics for informed decision-making.
As an Administrative Assistant or Director, Programme Management, you will shape this future, contributing to sustainable cities worldwide.
The Global Impact of UN-Habitat
UN-Habitat’s work extends beyond Kenya, influencing:
- Policy Development: Shaping global urban development frameworks.
- Economic Growth: Supporting local economies through sustainable practices.
- Social Inclusion: Ensuring equitable access to housing and services.
- Environmental Sustainability: Promoting green urban planning solutions.
Your role will contribute to these global outcomes, creating a lasting legacy.
Training and Development at UN-Habitat
UN-Habitat prioritizes staff development through:
- Professional Training: Courses in administration, programme management, and data analytics.
- Global Exposure: Opportunities to work with international teams and projects.
- Leadership Development: Mentorship for advancing to senior roles.
These opportunities ensure you grow professionally while contributing to UN-Habitat’s mission.
Conclusion
The Administrative Assistant (G6) and Director, Programme Management (D2) roles at UN-Habitat in Nairobi offer transformative opportunities to contribute to sustainable urban development. With competitive salaries, a global platform, and a mission-driven environment, these positions are ideal for professionals seeking impactful careers. Join UN-Habitat to make a difference in cities worldwide. Apply by 22nd August 2025 to seize this career opportunity.
