Essential Job Details

• Position Title: Administrative Assistant
• Location: Embassy of Peru, Nairobi, Kenya
• Employment Type: Fixed-Term Contract
• Number of Vacancies: 1
• Salary: Competitive and negotiable based on experience
• Category/Department: Administration, International Relations, Public Administration, Office Management
• Reporting To: Embassy Administrator / Embassy Management
• Application Deadline: 18th June 2025

Introduction

A rare opportunity for administrative assistant jobs in Kenya has opened at the Embassy of Peru in Kenya. The Embassy is seeking to recruit a qualified, motivated, and experienced Administrative Assistant to support its diplomatic operations under a fixed-term contract. This position provides an excellent opportunity for professionals seeking growth in embassy jobs, diplomatic administration, and international organizational support roles within Kenya.

With increasing demand for skilled professionals in embassy offices and foreign missions, this role stands as one of the most highly sought-after administrative assistant jobs in Kenya, offering exposure to global diplomatic environments, multicultural interactions, and career advancement within foreign service institutions.

About the Embassy of Peru in Kenya

The Embassy of Peru in Kenya represents the Government of Peru in its diplomatic and consular relations with Kenya and other countries in the East African region. The Embassy plays a crucial role in enhancing bilateral cooperation in trade, culture, education, political dialogue, and international diplomacy.

Working at the Embassy of Peru provides a unique professional setting where employees contribute to the functioning of an international mission, gain exposure to global issues, and engage in cross-cultural professional exchanges. Employees are part of a dynamic team that supports high-level diplomatic activities, official delegations, international programs, and public service engagements.

Key Responsibilities

Financial & Budgetary Support

• Assist the Embassy Administrator in planning, drafting, and executing the Embassy’s annual budget.
• Monitor budgetary expenditures and financial reports to ensure alignment with allocated resources.
• Maintain proper records of all financial transactions, including receipts, invoices, and payments.
• Provide administrative support for procurement processes, supplier invoicing, and payments.
• Prepare monthly financial summaries for Embassy management and government reporting.

Administrative Records Management

• Maintain and update Embassy records, including monthly expenses, inventory, vendor contracts, and service agreements.
• Ensure all administrative files are well-organized, properly archived, and easily accessible for Embassy staff and auditors.
• Manage confidential information with utmost discretion, following diplomatic protocols.
• Monitor inventory levels for office supplies and ensure timely reordering to avoid shortages.

Liaison & Stakeholder Coordination

• Act as the primary liaison with Embassy suppliers, service providers, and government agencies for procurement and administrative coordination.
• Follow up with vendors to ensure timely delivery of goods and services, resolving any disputes or delays.
• Coordinate with diplomatic partners, international organizations, and local stakeholders as needed for Embassy operations.

Event Planning & Official Delegations

• Provide logistical and administrative support for official Embassy events, high-level delegations, and ceremonial functions.
• Assist with venue booking, transportation arrangements, catering coordination, and protocol preparations for dignitary visits.
• Prepare event briefing notes, guest lists, and administrative documentation.

Office Management & Secretarial Support

• Manage correspondence, prepare official letters, memos, and internal communication for the Embassy.
• Screen and direct incoming calls, visitors, and external inquiries professionally and efficiently.
• Maintain Embassy contact lists and calendar appointments for diplomatic staff.
• Perform secretarial duties such as typing, filing, scheduling meetings, and managing office communications.

Additional Duties

• Support the Embassy team in various administrative assignments as directed.
• Ensure smooth day-to-day operations of the Embassy by coordinating office services.
• Provide translation or interpretation support if fluent in Spanish and/or Swahili.
• Collaborate in Embassy public diplomacy events and community outreach programs.

Qualifications and Skills

Required Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Accounting, Economics, Public Administration, International Relations, or a related field.
• Minimum of 1 year of proven experience in administrative, secretarial, or office management roles.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, SharePoint, Outlook, PowerPoint).
• Fluency in English (both written and spoken) with excellent communication skills.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• High attention to detail, accuracy, and discretion in handling sensitive information.
• Ability to prioritize workload and work independently with minimal supervision.
• Strong interpersonal and cross-cultural communication abilities.
• Legal authorization to work and reside in Kenya.

Preferred Qualifications

• Knowledge of Spanish and/or Swahili will be considered an added advantage.
• Prior work experience in international organizations, diplomatic missions, or foreign embassies.
• Familiarity with public administration protocols, diplomatic protocol, or foreign service environments.
• Knowledge of embassy records management systems and reporting procedures.
• Certifications or short courses in office administration, bookkeeping, or secretarial studies.

Company Culture and Work Environment

Working with the Embassy of Peru offers candidates a unique international working environment based on:

• Diplomatic Professionalism: Exposure to international relations, global diplomacy, and foreign service administration.
• Multicultural Environment: Collaborate with international colleagues from diverse cultural backgrounds.
• Confidentiality & Integrity: Uphold strict diplomatic confidentiality and ethical standards in all operations.
• Excellence: High standards of performance, accuracy, and accountability.
• Global Perspective: Gain valuable international experience working in an Embassy environment representing a sovereign government.
• Professional Development: Opportunities to expand knowledge in international diplomacy, foreign affairs, and global cooperation.

Career Growth and Employee Benefits

• Competitive salary package aligned with diplomatic missions in Kenya.
• Professional development opportunities within foreign service structures.
• Exposure to international diplomatic practices and cross-cultural experiences.
• Supportive and collaborative team culture.
• Access to international training, workshops, and Embassy-organized programs.
• Paid leave, holidays, and government-recognized benefits.

How to Apply

Apply now for this highly competitive administrative assistant jobs in Kenya opportunity.

Application Process:

• Send your CV via email to: recruitment@embperu.co.ke
• Use the subject line: Administrative Assistant
• Application Deadline: 18th June 2025
• Only shortlisted applicants will be contacted.
• Applicants must have valid work authorization to reside and work in Kenya.

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