Essential Job Details

• Position Title: HR & Admin Executive
• Location: Nairobi, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Salary: KES 50,000 – KES 80,000 Monthly (Estimated based on market research from reputable sources: PayScale and Glassdoor for HR executives with 3–5 years experience in Nairobi’s automotive/energy/startup sectors)
• Category/Department: Human Resources and Administration
• Reporting To: HR Manager / Kenya Leadership Team
• Application Deadline: 28 September 2025

Introduction

A dynamic HR & Admin Executive role awaits a proactive professional at SUN Mobility in Nairobi, Kenya, to spearhead people operations and administrative excellence in the electric vehicle (EV) energy services sector. This cross-functional position focuses on managing end-to-end recruitment, payroll, employee engagement, and office logistics while coordinating vendors for operational facilities like warehouses and showrooms. Designed for professionals with 3–5 years of HR experience, the HR & Admin Executive role offers a unique opportunity to build talent and infrastructure for SUN Mobility’s growth in Kenya. By joining a global pioneer in battery swapping, you’ll contribute to affordable, scalable EV solutions, aligning with clean mobility goals in a vibrant startup environment.

About SUN Mobility

SUN Mobility is a global leader in battery swapping technology, enabling widespread EV adoption through an interoperable platform that enhances affordability, accessibility, and scalability for two- and three-wheelers (2W/3Ws). Supported by prestigious investors like Bosch, Vitol, Indian Oil Corporation (IOCL), and Helios, SUN Mobility performs over 1.4 million battery swaps monthly and operates India’s largest battery-swapping network. As it enters Kenya—its first African market—SUN Mobility is assembling a team of passionate self-starters to leverage proven technology and cross-continental expertise. The company fosters an innovative, collaborative culture centered on clean mobility, making it an ideal workplace for an HR & Admin Executive to drive talent acquisition and operational efficiency in Kenya’s EV ecosystem.

Key Responsibilities

• Manage end-to-end recruitment, including job postings, candidate screening, interviews, and onboarding to build a high-performing team in the HR & Admin Executive role.
• Coordinate with HR agencies for outsourced staff management, ensuring compliance with Kenyan employment regulations.
• Oversee payroll processing and statutory contributions (NSSF, NHIF, PAYE) for accurate and timely compliance.
• Support employee engagement through initiatives, performance tracking, and HR policy implementation to foster a positive workplace.
• Manage office administration tasks, including travel bookings, office supplies, and facility setup to ensure operational efficiency.
• Coordinate with vendors and partners to source warehouses, showrooms, and other operational sites for EV infrastructure expansion.
• Maintain accurate employee records, contracts, and compliance documentation to meet regulatory standards.
• Act as the first point of contact for HR and admin-related queries for the Kenya team, ensuring prompt resolution.
• Work closely with the India HQ HR team to align on global policies, reporting, and HR standards in the HR & Admin Executive role.
• Develop targeted job descriptions and recruitment strategies to attract EV sector talent.
• Screen resumes and coordinate interviews, ensuring alignment with role requirements.
• Facilitate comprehensive onboarding, including orientation, training, and policy briefings.
• Monitor compliance with Kenyan labor laws, updating HR processes to reflect regulatory changes.
• Process payroll accurately, verifying deductions and ensuring timely payments.
• Track employee performance metrics to support appraisals and development plans.
• Organize engagement activities, such as team-building events or recognition programs.
• Negotiate vendor contracts for office supplies, travel, and facility services to optimize costs.
• Coordinate logistics for office setup, including IT infrastructure and utilities.
• Source operational facilities by evaluating sites with real estate partners.
• Maintain secure, organized HR and admin records for audits and compliance.
• Resolve employee queries on benefits, contracts, or workplace policies efficiently.
• Prepare HR reports, including headcount, payroll, and engagement metrics for leadership.
• Support labor audits by providing accurate documentation and records.
• Arrange travel logistics, including flights, visas, and accommodations for staff.
• Ensure office compliance with health, safety, and environmental regulations.
• Collaborate with finance to verify payroll and vendor payment accuracy.
• Update employee handbooks to reflect Kenyan labor laws and company policies.
• Facilitate cross-border HR alignment with India HQ for consistent practices.
• Monitor vendor performance to ensure quality and cost-effectiveness.

Qualifications and Skills

• Experience: 3–5 years of HR experience in Kenya, preferably in automotive, energy, logistics, or startup industries, essential for the HR & Admin Executive role.
• Education: Bachelor’s degree in human resources, business administration, or a related field from a recognized institution.
• Knowledge: In-depth understanding of Kenyan labor laws, payroll compliance (NSSF, NHIF, PAYE), and HR regulations.
• HR Operations: Hands-on experience with recruitment, onboarding, and HR operations in dynamic settings.
• Administrative Skills: Proven exposure to administrative management, including travel coordination, office setup, and vendor management.
• Agency Experience: Prior experience with outsourced HR agencies is a strong advantage.
• Compliance Expertise: Strong knowledge of Kenyan employment regulations to ensure full compliance in the HR & Admin Executive role.
• Communication Skills: Exceptional verbal and written communication skills to engage employees, vendors, and stakeholders effectively.
• Coordination Skills: Strong coordination skills to manage multiple stakeholders, from HR agencies to facility vendors.
• Organizational Skills: Highly organized, with the ability to prioritize tasks and manage deadlines in a fast-paced environment.
• Problem-Solving: Proactive problem-solving mindset with a strong sense of ownership and accountability.
• Adaptability: Adaptable and comfortable thriving in a startup environment with evolving responsibilities.
• Interpersonal Skills: Strong interpersonal skills to build trust and relationships with employees, partners, and vendors in the HR & Admin Executive role.
• Recruitment Expertise: Proficiency in sourcing candidates, screening resumes, and managing the hiring pipeline.
• Payroll Management: Experience ensuring accurate payroll processing and statutory compliance.
• Vendor Management: Skills in negotiating and managing vendor contracts for cost efficiency.
• Administrative Proficiency: Ability to handle office logistics, facility setup, and travel coordination seamlessly.
• Regulatory Awareness: Up-to-date knowledge of Kenyan labor, safety, and compliance regulations.
• Team Engagement: Experience designing and implementing employee engagement initiatives.
• Documentation Skills: Proficiency in maintaining secure, accurate HR and admin records.
• Technical Proficiency: Familiarity with HRIS (e.g., BambooHR, Workday) and MS Office (Excel, Word, PowerPoint).
• Cultural Fit: Ability to thrive in a multicultural, global team environment.
• Time Management: Strong ability to manage multiple priorities and meet tight deadlines.
• Preferred Skills: Experience with HR analytics, talent management systems, or EV sector HR practices.
• Ethical Standards: Commitment to ethical HR practices and confidentiality in all operations.
• Innovation: Proactive approach to streamlining HR and admin processes.

Company Culture and Values

SUN Mobility fosters a dynamic and innovative work environment where self-starters and problem-solvers thrive in a startup-like atmosphere. Committed to clean mobility and sustainability, the company values collaboration, accountability, and adaptability, encouraging employees to drive EV adoption through effective HR and administrative support. Backed by global investors like Bosch and IOCL, SUN Mobility promotes professional growth through hands-on roles and cross-continental learning opportunities. The culture emphasizes excellence and impact, ensuring HR and admin efforts align with operational goals. As an HR & Admin Executive, you’ll join a passionate team scaling battery swapping in Kenya, contributing to sustainable urban ecosystems.

Benefits

• Competitive Salary: KES 50,000–80,000 monthly (estimated based on PayScale and Glassdoor), reflecting the role’s responsibilities in HR and administration.
• Professional Development: Opportunities to enhance skills in HR operations, talent management, and startup administration.
• Impactful Work: Contribute to Kenya’s clean mobility transition by building talent and infrastructure.
• Collaborative Environment: Work with a diverse, innovative team focused on sustainability.
• Dynamic Startup Culture: Thrive in a fast-paced environment with growth opportunities.

How to Apply

Apply for the HR & Admin Executive position by submitting the following to the official portal by 28 September 2025:

• A detailed CV highlighting education, experience, and relevant skills.
• A cover letter explaining your interest in the HR & Admin Executive role and alignment with SUN Mobility’s mission.
  Apply here: Submit Application. Reference HR & Admin Executive in your application. Only shortlisted candidates will be contacted. SUN Mobility is an equal opportunity employer, encouraging applications from all qualified individuals, including those from underrepresented groups. Note: Flexi Personnel does not charge candidates for job placement.

Additional Engagement

View More Job Opportunities
Explore vacancies at JobKenya.org: Browse verified jobs.
Free WhatsApp Channel for Job Seekers
Get real-time alerts: Join now.
Connect with Us
Follow on Twitter: Kenyan Job Finder.
Join on LinkedIn: The Kenyan Job Finder.

Tags

HR & Admin Executive, Nairobi jobs, EV jobs Kenya, HR careers 2025, administration roles

Extended Content for Depth and Context

The HR & Admin Executive role at SUN Mobility is a pivotal, cross-functional position driving people operations and administrative efficiency as the company scales its battery swapping operations in Kenya’s EV market. As an HR & Admin Executive, you’ll manage recruitment, payroll, employee engagement, and office logistics while sourcing critical infrastructure like warehouses and showrooms. This role is ideal for professionals with 3–5 years of HR experience, offering exposure to a global leader in clean mobility and opportunities to shape sustainable urban ecosystems.

Why Choose This HR & Admin Executive Role?

The HR & Admin Executive position at SUN Mobility offers a unique opportunity to join a high-growth startup backed by global investors like Bosch and Helios. You’ll build a skilled workforce and operational infrastructure, directly supporting Kenya’s clean mobility transition. This HR & Admin Executive role provides professional growth, hands-on responsibilities, and a chance to make a tangible impact in the EV sector.

The Role in Electric Vehicle Energy Services

In the EV energy services industry, the HR & Admin Executive plays a central role in enabling operational success by attracting talent and managing infrastructure logistics. At SUN Mobility, you’ll handle recruitment, compliance, and facility coordination to support battery swapping networks, ensuring alignment with the company’s mission to make EVs affordable and scalable for 2W/3W vehicles.

Experience in Related Industries

With 3–5 years of experience in automotive, energy, logistics, or startup industries, the HR & Admin Executive brings specialized expertise to support SUN Mobility’s EV operations. This experience equips you to:

• Understand sector-specific HR challenges, such as hiring for technical EV roles.
• Navigate fast-paced environments with shifting priorities.
• Apply best practices from high-growth industries to recruitment and administration.
• Support talent strategies for scaling operations, such as hiring for battery swapping networks.
• Leverage knowledge of startup dynamics to manage lean teams effectively.
• Adapt HR processes to the unique needs of the EV sector, like compliance for contract staff.
  This industry background ensures the HR & Admin Executive aligns HR and admin efforts with SUN Mobility’s innovative model.

Educational Background

A Bachelor’s degree in human resources, business administration, or a related field from a recognized institution provides the HR & Admin Executive with foundational knowledge to excel. This education supports:

• HR management principles for recruitment and employee engagement.
• Business acumen to align HR with operational goals.
• Administrative skills for logistics and vendor coordination.
• Regulatory understanding to ensure compliance with Kenyan laws.
  This academic foundation equips the HR & Admin Executive to handle the role’s diverse responsibilities.

Knowledge of Kenyan Labor Laws

In-depth knowledge of Kenyan labor laws, payroll compliance, and statutory contributions (NSSF, NHIF, PAYE) is critical for the HR & Admin Executive to maintain regulatory standards. Key competencies include:

• Ensuring compliance with the Employment Act, 2007, and related legislation.
• Managing statutory filings for NSSF, NHIF, and PAYE with the Kenya Revenue Authority (KRA).
• Staying updated on labor law amendments to adapt HR policies.
• Conducting compliance checks for outsourced staff contracts.
• Preparing documentation for labor inspections and audits.
• Advising leadership on regulatory risks and mitigation strategies.
  This expertise ensures the HR & Admin Executive upholds legal and ethical standards in all HR operations.

Communication and Coordination Skills

Exceptional communication and coordination skills enable the HR & Admin Executive to engage employees, vendors, and stakeholders effectively. Responsibilities include:

• Communicating HR policies clearly to staff to ensure understanding and compliance.
• Coordinating with HR agencies for seamless outsourced hiring processes.
• Negotiating with vendors to secure favorable terms for office and facility services.
• Facilitating cross-team communication for recruitment and engagement initiatives.
• Drafting professional correspondence, such as offer letters and vendor agreements.
• Presenting HR updates to leadership with clarity and precision.
  These skills foster collaboration and efficiency in the HR & Admin Executive role.

Organizational Skills

High organizational skills are essential for the HR & Admin Executive to manage multiple priorities seamlessly. Key tasks include:

• Prioritizing recruitment, payroll, and admin tasks to meet deadlines.
• Maintaining organized records for HR and compliance documentation.
• Scheduling interviews, travel, and vendor meetings efficiently.
• Tracking multiple projects, such as office setup and facility sourcing, concurrently.
• Creating systems to streamline HR and admin workflows.
• Managing inventory for office supplies to avoid disruptions.
  This organizational prowess ensures operational continuity in a fast-paced startup.

Problem-Solving and Ownership

A problem-solving mindset coupled with a strong sense of ownership drives the HR & Admin Executive to resolve issues proactively. Responsibilities include:

• Addressing employee grievances or vendor disputes swiftly and fairly.
• Resolving payroll discrepancies with finance to ensure accuracy.
• Mitigating compliance risks by updating processes proactively.
• Taking initiative to streamline recruitment or admin workflows.
• Owning outcomes of HR and admin projects, from hiring to facility setup.
• Developing creative solutions for talent acquisition in a competitive market.
  This mindset ensures the HR & Admin Executive delivers impactful results.

Adaptability in Startup Environment

Adaptability is crucial for the HR & Admin Executive to thrive in SUN Mobility’s dynamic startup culture. This includes:

• Adjusting to evolving HR and admin priorities as the company scales.
• Embracing new technologies, such as HRIS, to enhance efficiency.
• Responding to regulatory changes with updated policies.
• Managing ambiguity in a 0-to-1 startup environment with limited systems.
• Pivoting recruitment strategies to meet urgent hiring needs.
• Adapting to cross-border HR alignment with India HQ.
  This flexibility ensures resilience in a high-growth setting.

Interpersonal Skills

Strong interpersonal skills enable the HR & Admin Executive to foster relationships with employees, vendors, and partners, enhancing the role’s impact. Key activities include:

• Building trust with employees through empathetic communication.
• Engaging vendors to negotiate cost-effective contracts.
• Collaborating with leadership to align HR with business goals.
• Facilitating team-building to strengthen workplace culture.
• Networking with HR agencies to source quality talent.
• Mediating conflicts to maintain a positive work environment.
  These skills drive collaboration and team cohesion.

A Day in the Life

A typical day as an HR & Admin Executive at SUN Mobility is varied and fast-paced, reflecting the startup’s dynamic nature. You might start by posting job ads on platforms like JobKenya.org, screening resumes, and scheduling interviews for EV technical roles. Next, you could process payroll, ensuring NSSF and PAYE deductions are accurate, or resolve an employee query about benefits. Arranging travel for a visiting HQ executive, negotiating a vendor contract for office supplies, or coordinating with real estate partners to source a warehouse may follow. You might organize a team-building event to boost morale or liaise with India HQ to align on HR policies. This multifaceted routine ensures the HR & Admin Executive supports SUN Mobility’s operational and talent needs effectively.

Why Nairobi Is Ideal

Nairobi’s status as a burgeoning EV hub and Kenya’s economic center makes it an ideal location for the HR & Admin Executive role. Key advantages include:

• Access to talent: Nairobi’s vibrant job market offers a diverse pool of candidates for EV roles.
• Infrastructure support: Proximity to real estate and logistics vendors facilitates facility sourcing.
• Regulatory hub: Easy access to KRA and labor authorities for compliance.
• Innovation ecosystem: Nairobi’s growing EV sector fosters collaboration with clean mobility stakeholders.
  This positions the HR & Admin Executive at the forefront of Kenya’s sustainable transport revolution.

Preparing for Success

To excel as an HR & Admin Executive, focus on mastering HR compliance, staying organized, and embracing adaptability. Key strategies include:

• Deepening knowledge of Kenyan labor laws to ensure compliance.
• Leveraging HRIS (e.g., BambooHR) and MS Office for efficiency.
• Honing recruitment skills to attract top EV talent.
• Building vendor negotiation skills for cost-effective contracts.
• Staying proactive in resolving HR and admin challenges.
• Aligning with SUN Mobility’s clean mobility mission for motivation.
  These steps position the HR & Admin Executive for success in a dynamic startup.

The Broader Impact

As an HR & Admin Executive, you’ll enable SUN Mobility’s success in Kenya by building a skilled workforce and robust operational infrastructure. Your efforts will:

• Support clean mobility by hiring talent for battery swapping operations.
• Drive economic growth through job creation in the EV sector.
• Promote sustainability by facilitating scalable EV infrastructure.
• Enhance workplace culture through engagement and compliance.
  This role directly contributes to Kenya’s transition to sustainable urban ecosystems.

Career Growth Opportunities

The HR & Admin Executive role offers clear pathways to senior positions, such as HR Manager, Operations Lead, or Regional HR Specialist. Key growth opportunities include:

• Leading larger HR teams as SUN Mobility scales in Africa.
• Gaining exposure to global HR practices through India HQ collaboration.
• Developing expertise in EV sector talent management.
• Transitioning to operational roles in facility or vendor management.
  This role positions the HR & Admin Executive for leadership in Kenya’s renewable energy sector.

Importance of HR in the EV Sector

HR is critical for the HR & Admin Executive to build a workforce that drives EV scalability. By attracting and retaining talent, ensuring compliance, and fostering engagement, you’ll:

• Enable operational efficiency for battery swapping networks.
• Support rapid hiring to meet expansion demands.
• Promote a culture aligned with clean mobility goals.
• Ensure compliance to mitigate regulatory risks.
  This strengthens SUN Mobility’s foundation in Kenya.

Technical Proficiency

Proficiency in HRIS (e.g., BambooHR, Workday) and MS Office (Excel, Word, PowerPoint) enhances the HR & Admin Executive’s efficiency. Key applications include:

• HRIS for managing employee data and payroll.
• Excel for tracking headcount and vendor budgets.
• Word for drafting policies and contracts.
• PowerPoint for presenting HR metrics to leadership.
  This technical expertise streamlines HR and admin tasks.

Ethical Practices

Ethical HR practices are fundamental for the HR & Admin Executive, ensuring integrity and trust. This includes:

• Maintaining confidentiality of employee data.
• Ensuring fair recruitment and promotion processes.
• Upholding compliance with labor laws and regulations.
• Negotiating vendor contracts transparently.
  This commitment builds credibility and supports SUN Mobility’s values.

Collaboration Across Teams

The HR & Admin Executive fosters synergy by collaborating with finance, operations, and leadership teams. Key activities include:

• Partnering with finance to verify payroll and vendor payments.
• Working with operations to source facilities for EV infrastructure.
• Aligning with leadership to support strategic hiring needs.
• Coordinating with India HQ for global HR consistency.
  This ensures cohesive operational and talent strategies.

Strategic Contributions to Clean Mobility

The HR & Admin Executive contributes to clean mobility by:

• Hiring talent to support affordable EV solutions.
• Sourcing infrastructure for scalable battery swapping.
• Fostering a workplace culture aligned with sustainability.
• Streamlining admin processes to support growth.
  These efforts advance SUN Mobility’s environmental mission.

Final Thoughts

The HR & Admin Executive role at SUN Mobility is a gateway to impactful work in clean mobility, blending HR expertise with administrative excellence to drive Kenya’s EV future. With opportunities for growth, a collaborative culture, and a mission to scale sustainable transport, this role is ideal for Nairobi-based professionals passionate about innovation and sustainability. Apply today to join a global leader in battery swapping technology and shape the future of clean mobility in Kenya.

Salary Estimate: KES 50,000–80,000 monthly, estimated based on market research from reputable sources PayScale (average KSh 600,000–900,000 annually or ~KES 50,000–75,000 monthly for HR roles with 3–5 years) and Glassdoor (average KES 50,000–80,000 monthly in Nairobi for HR/admin roles), reflecting the role’s responsibilities in the EV sector.