Essential Job Details

• Position Title: Clerk – Japan Information & Culture Centre (JICC)
• Location: Embassy of Japan, Nairobi, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Salary: Competitive and negotiable based on qualifications
• Category/Department: Administrative / Public Diplomacy / Cultural Exchange
• Reporting To: Head of Department, JICC
• Application Deadline: 18th June 2025 (12:30 PM)

Introduction

A prestigious career opportunity is now available for qualified professionals seeking administrative jobs in Kenya Nairobi. The Embassy of Japan in Kenya is inviting applications for the position of Clerk within the Japan Information & Culture Centre (JICC). This role provides an extraordinary chance to work at the heart of Japan’s diplomatic, cultural, and public relations hub in Kenya, contributing to meaningful people-to-people exchanges and strengthening Japan-Kenya relations.

The JICC operates as the cultural affairs arm of the Embassy, fostering friendship and mutual understanding between the people of Japan and Kenya. The selected candidate will become part of a dynamic, multicultural team that directly supports events, public relations activities, academic programs, and media partnerships coordinated by the Japanese government.

About The Embassy of Japan & Japan Information & Culture Centre (JICC)

The Embassy of Japan in Kenya:

Since formally establishing diplomatic relations in 1963, Japan and Kenya have cultivated a rich and multi-faceted partnership spanning trade, development, cultural exchange, education, and peacekeeping cooperation. The Embassy of Japan in Nairobi serves as Japan’s official diplomatic mission responsible for managing bilateral affairs, consular services, economic relations, and cultural diplomacy between the two nations.

Japan was one of the very first nations to recognize Kenya’s independence and has consistently supported Kenya’s development trajectory through major infrastructure projects, healthcare partnerships, scholarships, and technical assistance. The Embassy remains a symbol of this enduring friendship.

Japan Information & Culture Centre (JICC):

Operating as an integral arm of the Embassy, the JICC is tasked with promoting Japanese culture, language, and education while building bridges between Japanese and Kenyan people. Through various exhibitions, events, scholarship programs, and cultural initiatives, the JICC fosters a vibrant cultural dialogue, providing Kenyan citizens with multiple opportunities to explore Japanese traditions, arts, and academic exchange programs.

The Clerk position at JICC plays a crucial role in facilitating these cross-cultural activities and offers an ideal career pathway for candidates passionate about international cooperation, cultural promotion, and administrative excellence.

Key Responsibilities

Administrative Coordination:

• Organize and facilitate meetings, events, and public diplomacy programs hosted by the Embassy.
• Coordinate external negotiations with vendors, venues, and partner organizations to ensure seamless event logistics.
• Take and compile meeting minutes, preparing concise reports for internal reference.
• Assist in preparation of budgets, financial documentation, and reimbursement claims for cultural programs.

Human Exchange & Academic Programs:

• Support coordination of scholarship application processes, screening candidates for various Japanese government programs.
• Assist in administrative aspects of human exchange programs such as inbound delegations and academic visits.
• Manage communication channels with applicants, universities, and exchange program participants.

Media Relations & Public Affairs:

• Prepare and distribute press kits for Embassy events and high-level visits.
• Monitor local and international media coverage of Japan-Kenya relations and report relevant developments to Embassy leadership.
• Maintain the Embassy’s media contacts database and support targeted media engagement.

Digital & Social Media Management:

• Promote and manage official content across the Embassy’s social media platforms and website.
• Draft culturally sensitive flyers, brochures, event posters, digital ads, and newsletters for public consumption.
• Collaborate with Embassy teams to design creative content aligned with Embassy objectives.
• Monitor website functionality and assist with routine website updates.

General Office Support:

• Assist the Head of Department with additional tasks as assigned.
• Provide administrative coverage during major Embassy functions, high-level visits, and public events.
• Ensure accurate record-keeping of program files, attendance lists, and financial reports.

Qualifications and Skills

Academic Qualifications:

• Bachelor’s Degree (or higher) from a recognized university, preferably in International Relations, Communications, Japanese Studies, or any relevant discipline.

Language Proficiency:

• Fluency in English and Japanese (both written and spoken) is strictly mandatory.
• Applicants unable to read, write, or speak Japanese will not be considered.
• Japanese nationals applying must already hold valid Kenyan permanent residence and work permits at the time of application.

Technical Proficiencies:

• Proficiency in Microsoft Word and Excel.
• Experience in managing social media platforms (Facebook, X/Twitter, Instagram, LinkedIn).
• Basic knowledge of website content management systems (CMS) considered an advantage.
• Graphic design and content creation skills using digital design software highly desirable.

Work Experience:

• Previous experience in administrative roles within embassies, cultural institutions, academic exchange organizations, or media offices is advantageous.
• Experience organizing high-level diplomatic or public events considered an added advantage.
• Familiarity with Japanese cultural practices, protocol, and formal correspondence will be viewed favorably.

Personal Qualities:

• Highly organized and detail-oriented with excellent time management.
• Strong interpersonal and cross-cultural communication skills.
• Professional demeanor with sensitivity to diplomatic protocols.
• Ability to work under pressure and deliver within tight deadlines.
• Discretion and ability to maintain confidentiality in official matters.
• Strong ethical standards and a clean criminal record.

Legal Requirement:

• Submission of a valid Certificate of Good Conduct will be mandatory prior to final appointment.

Company Culture and Values

The Embassy of Japan fosters a work environment characterized by:

• Professionalism: High standards of diplomatic conduct and administrative accuracy.
• Cultural Exchange: Commitment to promoting mutual understanding and bilateral friendship.
• Merit-Based Growth: Transparent and objective hiring, evaluation, and promotion practices.
• International Collaboration: Engagement with a global diplomatic network and diverse stakeholders.
• Inclusivity: Non-discriminatory hiring and promotion opportunities for qualified Kenyan and Japanese applicants.
• Confidentiality: Strict compliance with internal security and privacy protocols.

How to Apply

Apply now for the Jobs in Kenya Nairobi – Clerk – Embassy of Japan | JICC Nairobi 2025 position.

Application Requirements:

• Comprehensive Curriculum Vitae (CV)
• Supporting documents verifying listed qualifications
• Certified Degree Certificates and Academic Transcripts
• Copy of valid Kenyan National ID or Passport
• Valid Certificate of Good Conduct (or pending application receipt)

Submission Instructions:

• Applications must be submitted in hard copy only.
• Deliver your complete application package directly to the main security desk located within the Embassy premises.
• Deadline: 18th June 2025, no later than 12:30 PM.

Important Notice:

• Inquiries via telephone will not be entertained.
• Only shortlisted candidates will be contacted for interviews.
• Shortlisted candidates will be interviewed between late June and early July 2025.
• The successful candidate is expected to commence employment in August 2025 after completing security clearance.

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