Essential Job Details

• Employer: Kicheche Camp Limited
• Location: Masai Mara, Kenya
• Position: Camp Administrator
• Employment Type: Full-Time
• Experience Required: Minimum 2–3 Years
• Industry: Travel, Recreation and Leisure (Hospitality)
• Education Level: Diploma in Business Administration or Accounting
• Application Deadline: 15th June 2025
• Application Link Below

Introduction

Kicheche Camp Limited, a renowned pioneer in Kenya’s luxury safari sector, is currently seeking a qualified, experienced, and results-oriented individual to take up the position of Camp Administrator in their Masai Mara location. This is an exciting opportunity for a passionate hospitality professional who thrives in remote locations and wants to be part of a well-established eco-tourism brand committed to environmental sustainability, community integration, and exceptional guest experiences.

The successful candidate will be responsible for overseeing the administrative operations of the camp. Working closely with the Camp Manager, the Camp Administrator will handle back-of-house logistics, manage inventories, support HR activities, maintain financial records, ensure safety protocols are met, and produce monthly operational reports. This role demands someone who can work independently, maintain exceptional organization, and handle diverse tasks in a remote bush camp environment.

About Kicheche Camps

Kicheche Camps operate a group of high-end safari camps located within exclusive conservancies in the Masai Mara and Laikipia regions. Known for delivering authentic wildlife experiences with a strong focus on eco-tourism principles, Kicheche Camps have earned global accolades and are favored by international travelers seeking adventure with purpose.

At the heart of Kicheche’s success is a belief in responsible tourism. Each camp supports conservation initiatives, local employment, and community empowerment. Guests are hosted in intimate, low-impact safari camps with exceptional service, wildlife tracking experiences, and unforgettable views.

Employees at Kicheche Camps are trained to uphold the values of sustainability, respect, quality, and efficiency. Staff members are empowered, appreciated, and supported to grow in their roles, with access to professional development and training. As a Camp Administrator, you will play a pivotal role in ensuring the seamless operation of this unique hospitality model.

Role Summary: Camp Administrator

The Camp Administrator is a full-time position responsible for executing and supervising the administrative functions of a remote safari camp. This includes producing timely financial and operational reports, maintaining staff records and rosters, overseeing stock and procurement activities, coordinating equipment maintenance schedules, and ensuring compliance with occupational health and safety standards.

The successful candidate will work under the direct supervision of the Camp Manager and in liaison with the head office to ensure the camp adheres to corporate policy and delivers operational efficiency across departments.

Key Responsibilities

Administrative Management:

• Assist the Camp Manager with day-to-day back-office administrative operations.
• Generate accurate and detailed monthly camp reports, including:
  • Income statements
  • Petty cash declaration sheets
  • Expense summaries
  • Muster rolls (staff attendance records)
  • Bednight figures and client origin analytics
  • F&B consumption logs
  • Fuel and generator usage statistics
  • Vehicle maintenance and mileage records
  • Solar and electrical systems performance reports

Personnel and HR Coordination:

• Maintain staff duty rosters, shift allocations, and manage off days fairly.
• Track uniform distribution and coordinate replenishments with the main store.
• Facilitate recruitment and onboarding of temporary staff or contractors as needed.
• Ensure compliance with labor laws and internal HR policies.
• Maintain up-to-date staff files and performance logs.
• Support the welfare of camp staff by ensuring living areas are clean, functional, and in line with company standards.

Stock and Procurement Oversight:

• Supervise monthly and quarterly stock takes for camp shop, bar, kitchen, and cleaning supplies.
• Maintain detailed and reconciled stock control systems.
• Monitor reorder levels and manage incoming goods from suppliers in liaison with the procurement team.

Maintenance Coordination:

• Maintain a written schedule of all requested maintenance tasks issued to the technical team.
• Coordinate with the engineering team on preventative maintenance routines.
• Record all equipment service dates, repair issues, and maintenance expenses.

Health, Safety, and Compliance:

• Ensure Occupational Safety and Health (OSH) standards are strictly followed.
• Liaise with the Camp Manager to ensure environmental guidelines and eco-certification standards are upheld.
• Prepare and participate in periodic internal and external audits.

Inventory Audits and Reporting:

• Coordinate annual inventory cycles in June, November, and March.
• Prepare asset reports including IT equipment, kitchenware, linen, and vehicles.
• Conduct variance analyses and provide recommendations for reconciliation.

Guest Relations and Hosting (as needed):

• Support the Camp Manager in guest hosting and hospitality operations.
• Respond to guest inquiries with professionalism and empathy.
• Represent the camp’s ethos and values in all client-facing interactions.

Additional Duties:

• Support any other duties as assigned by the Camp Manager.
• Participate in staff meetings and planning sessions.
• Attend off-site administrative training or workshops when needed.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of monthly reports
• Quality of stock reconciliation and procurement logs
• Staff shift schedules and HR documentation completeness
• Health and safety audit performance scores
• Guest satisfaction with hosting support
• Maintenance turnaround times
• Adherence to eco-tourism compliance benchmarks

Qualifications and Experience

• Education: Diploma in Business Administration, Hospitality Management, Accounting, or related field from a recognized institution.
• Experience: Minimum of 3 years in a hospitality administration role; previous lodge/camp experience is a strong advantage.
• Technical Skills:
  • Proficiency in Microsoft Office (especially Excel)
  • Experience in using inventory and reporting software
  • Basic understanding of financial reconciliation processes

Soft Skills and Competencies

• Strong organizational and time-management skills
• Ability to work under pressure and meet deadlines in remote settings
• High attention to detail and process orientation
• Ability to handle confidential information with integrity
• Cross-cultural team management and interpersonal communication
• Ability to adapt to bush-camp lifestyle, including long hours and challenging logistics

Working Environment and Conditions

• The position is based onsite in the Masai Mara, with extended stays at the camp.
• Working hours may include evenings, weekends, and holidays based on camp operations.
• Accommodation and meals are provided at the staff quarters.
• Access to network or internet services may be limited depending on camp location.

What We Offer

• Competitive salary and performance incentives
• Housing and sustenance within the camp
• Inclusion in a team passionate about wildlife conservation and sustainability
• Opportunity to grow within Kenya’s leading safari operation
• A work setting that includes stunning wildlife, expansive landscapes, and a strong conservation mission

How to Apply

Interested applicants should apply online via the application link provided below before the deadline.

▶️ Apply Now at: https://jobsboard.site/dnyj4/dqrh27qr

Application Requirements:

• Comprehensive and updated CV
• Cover letter describing your suitability for the role
• Academic and professional certification copies
• Contact information for at least two referees

Deadline for applications is 15th June 2025.

Note to Applicants

• Only shortlisted candidates will be contacted.
• All applications must be submitted through the official portal.
• Shortlisted candidates may be required to attend an interview at the camp or head office.
• Kicheche Camp Limited reserves the right to withdraw this job advertisement at any time.
• Employment will be subject to background and reference checks.

About Masai Mara Conservancies

Kicheche Camps operate in private conservancies bordering the Masai Mara National Reserve. These conservancies are collaborative efforts between tourism operators and local landowners to conserve wildlife habitats and support community development.

Working in this region provides a unique opportunity to live among Kenya’s richest biodiversity, contribute to wildlife conservation, and be part of a model that empowers communities while protecting ecosystems.

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