Essential Job Details

• Position Title: Logistics Officer
• Location: Nairobi, Kenya
• Employment Type: Full-Time, 1-year contract (renewable)
• Number of Vacancies: 1
• Salary: Competitive and negotiable
• Category/Department: Logistics, Procurement, Administration, ICT Support
• Reporting To: Head of Mission / Embassy Management
• Application Deadline: 01/06/2025, 12h00 (Nairobi time)

Introduction

An exciting logistics jobs in Kenya opportunity has emerged for qualified professionals seeking to advance their careers in an international diplomatic setting. This role provides a dynamic and challenging environment for individuals passionate about logistics, procurement, administration, and ICT support within an embassy framework. The successful candidate will join a highly professional team where precision, accountability, and attention to detail are essential, offering a significant career opportunity in the realm of embassy operations.

About Embassy of Belgium

The Embassy of Belgium in Nairobi holds the distinction of being the first net-zero embassy in the city, emphasizing sustainability and environmental responsibility in all its operations. Situated in the serene environment of Muthaiga along Limuru Road, the embassy plays a pivotal role in fostering diplomatic relations between Belgium and Kenya. Operating within the framework of Belgium’s global diplomatic network, the embassy handles consular services, diplomatic engagements, and various administrative functions, ensuring smooth bilateral cooperation.

Key Responsibilities

• Oversee Maintenance: Ensure that all equipment, installations, buildings, and fleet are maintained in optimal condition to support the embassy’s operations.
• Vendor Management: Manage contracts with service providers for construction works, repairs, renovations, and maintenance services.
• Inventory Control: Maintain comprehensive inventories for both the Chancery and the Residence, ensuring accuracy and accountability.
• Public Tenders: Organize and oversee public tender processes, ensuring transparency and compliance with procurement regulations.
• Procurement: Source and analyze quotations, liaise with contractors and suppliers, and obtain necessary approvals for expenditures.
• Financial Coordination: Issue local purchase orders, coordinate with the accounts office for financial tracking, and ensure accurate financial reporting.
• Delivery Oversight: Monitor delivery schedules and the execution of contracted works, ensuring timely and quality service delivery.
• ICT Support: Serve as the Single Point of Contact (SPOC) for ICT needs, liaising with the central ICT department and providing user support to embassy staff.
• HR Support: Assist management with various human resource processes as the SPOC HR.
• Administrative Functions: Handle all related administrative tasks associated with procurement, inventory, and staff support.
• Compliance: Ensure all logistics and procurement activities adhere to ethical standards, data protection regulations, and integrity guidelines.

Qualifications and Skills

Required Qualifications:

• Educational Background: Bachelor’s degree in Logistics, Supply Chain Management, Procurement, Business Administration, or a related field.
• Professional Experience: Minimum of 2 years in a logistics or procurement role.
• Language Proficiency: Excellent command of English (both written and oral).
• Technical Skills: Proficiency in Microsoft Office Suite, inventory management systems, procurement software, and basic ICT troubleshooting.
• Organizational Abilities: Demonstrated capacity for analysis, synthesis, and attention to detail.
• Ethical Standards: High level of integrity, respect for data protection, and adherence to ethical guidelines.
• Adaptability: Ability to handle multiple tasks within diverse teams and independently.
• Communication Skills: Strong interpersonal and written communication abilities.
• Problem-Solving: Capacity for initiative and working under pressure.
• Legal Compliance: Clean criminal record.

Preferred Qualifications:

• Language Advantage: Knowledge of Swahili, French, and/or Dutch.
• Embassy/Government Experience: Previous experience working in an embassy, government department, or NGO managing maintenance, fleet, and IT systems.
• Sustainability Focus: Demonstrated interest or experience in sustainability and eco-friendly solutions.
• Certifications: Professional certifications in procurement (e.g., CIPS), logistics, or supply chain management.

Company Culture and Values

The Embassy of Belgium fosters a professional, collaborative, and inclusive work environment. Staff are encouraged to uphold the highest standards of integrity, accountability, and service excellence. The embassy values:

• Sustainability: Committed to net-zero operations and environmentally responsible practices.
• Transparency: Upholding open and accountable procurement and administrative processes.
• Diversity and Inclusion: Encouraging a multicultural and inclusive workplace.
• Professional Development: Supporting continuous learning and career advancement.
• Public Service: Dedicated to fostering strong diplomatic relations and providing essential services to citizens.

How to Apply

Apply now for the Logistics Officer position.

Application Procedure:

• Complete the official application survey available at: Application Form
• Applications sent by e-mail will not be considered.
• Deadline for applications: 01/06/2025 at 12h00 (Nairobi time).
• Selected applicants will be contacted on 10 June 2025 for further assessments.
• The selection procedure includes pre-screening, practical tests, and interviews with the selection committee.

Important Notes:

• For foreign nationals, a valid work permit is required and must be independently obtained.
• The initial contract is for one year, with the possibility of renewal based on performance and organizational needs.
• The expected starting date is 1 August 2025.

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