Essential Job Details

• Hiring Organization: Orchid HR Outsourcing
• Job Title: Reconciliation Specialist
• Location: Nairobi, Kenya (or Hybrid, if applicable)
• Application Deadline: 2nd June 2025
• Start Date: Immediate (June 2025)
• Application Email: Below
• Employment Type: Full-Time
• Department: Finance

Introduction

Orchid HR Outsourcing is a leading provider of professional outsourcing solutions in Kenya, known for offering end-to-end support in finance, human capital, payroll, and business operations to clients across various industries. As we expand our finance division to meet growing demand and ensure timely service delivery, we are seeking a highly analytical, detail-oriented, and experienced Reconciliation Specialist to join our Finance team.

This opportunity is ideal for individuals with a background in finance or accounting, particularly those experienced in FinTech or digital financial environments. The role involves overseeing and executing daily reconciliation tasks, managing payment settlements, and ensuring accuracy across financial reporting.

If you’re looking to advance your finance career in a dynamic and collaborative environment, this role could be the perfect match.

Job Purpose

The Reconciliation Specialist is responsible for ensuring all financial data—especially from payments, bank statements, and system records—are accurately reconciled daily. The role supports financial accuracy across the organization by working closely with internal departments and external stakeholders such as banks, vendors, and payment gateways.

You will be part of a collaborative team that delivers insights, solves discrepancies, ensures compliance, and supports key decisions with accurate reporting.

Key Responsibilities

1. Daily Reconciliations

• Perform day-to-day reconciliations of bank accounts, payment gateways, internal systems, and customer transactions
• Compare financial data from multiple sources (manual uploads, APIs, software reports) to detect mismatches
• Investigate and resolve variances in a timely manner, escalating unresolved issues appropriately

2. Settlement Management

• Monitor and manage settlements between customer accounts, banks, digital wallets, and third-party financial platforms
• Verify that funds are correctly applied and disbursed according to internal and external expectations
• Maintain a clean, up-to-date settlement ledger

3. Reporting & Analytics

• Prepare daily, weekly, and monthly reconciliation status reports for senior finance personnel
• Analyze trends and recurring reconciliation issues to advise on systems or process improvements
• Support the finance team with data for regulatory, audit, and compliance reporting

4. Stakeholder Support

• Serve as a liaison between the Finance Department and external parties, including banks, clients, and service providers
• Respond promptly to stakeholder queries related to reconciliations, balances, or discrepancies

5. Audit & Compliance

• Ensure full compliance with internal controls and financial regulations in all reconciliation activities
• Maintain thorough and auditable records of reconciliation work and exception handling
• Support internal and external audit processes by providing documentation and clarification as required

6. Process Optimization

• Identify opportunities to automate reconciliation processes through the use of software and integrations
• Assist in the implementation of system upgrades and testing of reconciliation modules
• Recommend changes to reconciliation policies to improve speed and accuracy

7. Collaboration & Issue Resolution

• Work closely with the accounts receivable/payable teams to align on postings and allocations
• Support cross-departmental collaboration in resolving payment or invoice anomalies
• Champion reconciliation accuracy and operational efficiency within the broader finance team

Qualifications and Requirements

• Bachelor’s degree in Finance, Accounting, Commerce, or a related field
• CPA (K), ACCA, or equivalent certification (either full or in-progress) is a strong advantage
• 2–3 years of experience in finance, accounting, or reconciliation; experience in FinTech or digital banking is preferred
• Proficiency in Microsoft Excel (pivot tables, v-lookups, formulas) and financial systems such as SAP, QuickBooks, Xero, or other ERPs
• Familiarity with digital payments platforms and API-based transaction systems is a plus

Key Competencies

• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Excellent time management and ability to meet deadlines
• Effective communication and stakeholder management skills
• Adaptability to fast-paced environments and evolving processes
• Team player with ability to work independently on assigned tasks

Why Join Orchid HR?

At Orchid HR Outsourcing, we believe that great talent powers great businesses. As a growing and agile company, we prioritize people and innovation equally. Our workplace culture values:

• Professional growth through continuous learning and mentorship
• Work-life balance and flexible scheduling for productivity
• Inclusion and respect for diverse backgrounds
• Results-driven performance with room for creative problem-solving

Remuneration and Benefits

This is a full-time, salaried position with a compensation package based on qualifications and experience.

Additional benefits include:

• Health insurance (outpatient & inpatient)
• Annual leave and paid holidays
• Professional development support (certifications, workshops)
• End-of-year performance bonus (based on evaluation)

Application Process

Interested and qualified candidates should email their applications to:

📧 careers@orchidhr.co.ke
🗓️ Deadline: 2nd June 2025
📌 Subject Line: Reconciliation Specialist – Orchid HR

The application must include:

• A detailed CV (not more than 3 pages)
• A brief cover letter (no more than 1 page) stating your motivation and experience
• Contact details for 2 professional referees

Only shortlisted candidates will be contacted.

About Orchid HR Outsourcing

Orchid HR is one of Kenya’s premier HR outsourcing firms, delivering tailored human capital, payroll, finance, and recruitment services to corporate, non-profit, and FinTech clients. Our goal is to simplify operations so that organizations can focus on core mission objectives.

We pride ourselves in offering scalable, affordable, and fully compliant outsourced solutions with a people-first approach. Our client-centric model means we prioritize quality, confidentiality, and efficiency at every step.

Our growing team includes professionals in finance, technology, HR management, compliance, and business operations, all united by a shared vision—to make outsourced support seamless, secure, and smart.

ADDITIONAL ENGAGEMENT

Looking for more Finance, Accounting, or Reconciliation Jobs in Kenya?

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🌐 JobKenya.org – Accounting and Finance Careers

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