Essential Job Details

• Position Title: Registry Stores Keeper (AU-IBAR)
• Location: Nairobi, Kenya
• Employment Type: Regular (Full-Time)
• Number of Vacancies: 1
• Job Grade: GSA3
• Salary: Indicative basic salary of US$ 11,071.00 per annum (Step 1) for locally recruited staff
• Category/Department: Administration / Supply Chain / Human Resources
• Reporting To: Senior Human Resources and Administration Officer
• Directorate: Directorate of Rural Development, Blue Economy and Sustainable Environment (DARBE)
• Division: AU-IBAR
• Contract Type: Regular (3 years, with 12-month probation)
• Application Deadline: July 25, 2025, 11:59 PM EAT

Introduction

The African Union (AU) Commission is seeking a Registry Stores Keeper (AU-IBAR) to join its Inter African Bureau for Animal Resources (AU-IBAR) in Nairobi, Kenya, starting in 2025. Posted 7 days ago as of 09:05 AM EAT on July 1, 2025, with applications open until July 25, 2025, this regular full-time position (GSA3 grade) offers an indicative basic salary of US$ 11,071.00 per annum. Ideal for a detail-oriented professional with supply chain or administrative experience, this Registry Stores Keeper (AU-IBAR) role involves managing registry systems, stores, and asset tracking for AU-IBAR. Based in Nairobi, this position supports the AU’s mission of African integration and sustainable development, welcoming Kenyan nationals and non-nationals with valid work permits.

About the African Union

The African Union, a unique Pan African continental body headquartered in Addis Ababa, Ethiopia, is dedicated to spearheading Africa’s rapid integration and sustainable development. By promoting unity, solidarity, and cooperation among African peoples and states, the AU fosters new global partnerships. The AU-IBAR, under the Directorate of Rural Development, Blue Economy and Sustainable Environment (DARBE), focuses on animal resources to enhance food security and livelihoods. This Registry Stores Keeper (AU-IBAR) role strengthens AU-IBAR’s operational capacity in Nairobi, a key hub for AU activities, aligning with the organization’s values of respect, transparency, and professionalism.

Key Responsibilities

• Maintain a registry system at the AU-IBAR office, ensuring efficient document management
• Set up and uphold the office filing system in line with the AU Filing System guidelines
• Establish and manage a records system for file movements, including office circulation and reading files
• Prepare correspondence and reports related to registry activities for administrative oversight
• Create and maintain an electronic registry/archive system to digitize records
• Manage mail effectively by receiving, registering, coding, and forwarding incoming correspondence
• Register and dispatch outgoing communications, following up on distribution processes
• Support common services inventory counts and cost recovery initiatives
• Oversee store management with proper documentation, acting on staff requisitions
• File requisition forms and maintain orderly records of stock receipts and requisitions
• Adhere to procurement rules and regulations during store operations
• Ensure complete purchase requisitions and parked invoices for all office purchases
• Receive and process memos and certificates of funds to raise purchase requisitions
• Raise Goods Receipt Notes upon goods delivery and park documents for finance payment
• Update the filing index with new projects and correspondence, sharing with administrative staff

Specific Responsibilities

• Manage the registry and mail distribution system to ensure seamless office operations
• Maintain stock levels in stores with proper documentation to support continuous office functionality
• Oversee all IBAR assets, conducting stock takes and documenting asset movements
• Keep the asset register current and up-to-date for accurate tracking
• Record obsolete assets and initiate disposal requests as needed
• Monitor asset procurement and movement within the office upon unit requisitions
• Prepare asset lists for each office and conduct annual asset verification exercises
• Respond to auditor queries with detailed and accurate information
• Collaborate with the Senior Human Resources and Administration Officer for strategic alignment
• Ensure compliance with AU policies and procurement standards
• Support ad-hoc administrative tasks to enhance office efficiency
• Maintain a multicultural and professional work environment
• Uphold AU values of transparency, accountability, and teamwork
• Contribute to knowledge sharing and process improvement initiatives
• Assist in emergency response or special projects as directed

Qualifications and Skills

• Education: Diploma in Supply Chain Management with 3 years of experience, or a Bachelor’s Degree in Supply Chain Management with 2 years of experience; a higher qualification (e.g., Master’s) is an added advantage. Records Management or Business Information Management qualifications are also beneficial
• Experience: Proven work in supply chain management, records management, or a related field, with a focus on administrative or storekeeping roles
• Technical Skills: Proficiency in IT tools (e.g., Microsoft Office, database management) to enhance assigned tasks
• Administrative Skills: Sound ability to multitask and maintain meticulous attention to detail
• Communication: Excellent interpersonal and verbal skills for team collaboration
• Organizational Skills: Highly developed ability to meet deadlines and manage multiple priorities
• Problem-Solving: Capacity to work well under pressure and troubleshoot issues
• Cultural Competence: Ability to thrive in a multicultural setting
• Preferred: Experience with AU or international organization procedures
• Preferred: Knowledge of procurement rules and inventory management systems
• Preferred: Familiarity with electronic filing or asset tracking software
• Preferred: Fluency in an additional AU language (French, Arabic, Kiswahili, Portuguese, Spanish) beyond mandatory proficiency
• Preferred: Certification in supply chain or records management

Leadership and Core Competencies

• Leadership Competencies: Strategic Insight, Developing Others, Change Management, Managing Risk
• Core Competencies: Teamwork and Collaboration, Accountability Awareness and Compliance, Learning Orientation, Communicating Clearly
• Functional Competencies: Troubleshooting, Job Knowledge and Information Sharing, Task Focus, Continuous Improvement Awareness

Company Culture and Values

The African Union promotes a multicultural and values-driven culture, emphasizing respect for diversity, transparency, accountability, integrity, impartiality, efficiency, professionalism, and knowledge sharing. As a Registry Stores Keeper (AU-IBAR), you’ll work in a collaborative environment that prioritizes African unity and sustainable development. The AU encourages gender mainstreaming, strongly welcoming qualified women, and fosters a workplace where teamwork and innovation thrive, aligning with Nairobi’s role as a regional AU hub.

How to Apply

Apply now for the Registry Stores Keeper (AU-IBAR) position. Complete your profile using the mandatory African Union CV template—download the English CV here or French CV here—and upload it to the “Resume” tab. Submit your application via Apply for AU-IBAR Jobs by 11:59 PM EAT on July 25, 2025. Ensure your CV includes a valid African passport, work permit (for non-Kenyan residents), and academic qualifications (Diploma/Bachelor’s/Master’s). This position is open to Kenyan nationals and non-nationals with valid work permits only. Contact the AU Recruitment Team for queries. Only shortlisted candidates will be contacted.

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Tags

registry stores keeper, AU-IBAR jobs, Nairobi job opportunities, supply chain careers, administrative roles

Why Choose This Registry Stores Keeper Role?

A Pivotal Role in AU Operations

The Registry Stores Keeper (AU-IBAR) position at the African Union offers a critical opportunity to support AU-IBAR’s mission in Nairobi, Kenya. With a salary of US$ 11,071.00 per annum and a 3-year contract (12-month probation), this GSA3 role is perfect for a detail-oriented professional with supply chain or administrative experience. Posted 7 days ago as of 09:05 AM EAT on July 1, 2025, this Registry Stores Keeper (AU-IBAR) role ensures efficient registry, store, and asset management, aligning with the AU’s vision of African integration, with applications due by July 25, 2025.

The Administrative Sector in Nairobi

Nairobi serves as a key operational hub for the African Union, hosting AU-IBAR and supporting continental initiatives. The demand for skilled administrative and supply chain professionals is growing, driven by the AU’s expansion and focus on sustainable development. As a Registry Stores Keeper (AU-IBAR), you’ll contribute to this ecosystem, aligning with Kenya’s Vision 2030 goals for governance and economic stability.

Career Benefits of the Role

This Registry Stores Keeper (AU-IBAR) position offers:

• Stable Employment: A 3-year contract with renewal potential
• Skill Development: Enhance administrative and storekeeping expertise
• International Exposure: Work with a Pan African organization
• Cultural Growth: Thrive in a multicultural AU environment
• Career Advancement: Build a foundation for senior administrative roles

The role provides a platform to excel in a prestigious international setting.

Day-to-Day Responsibilities in Detail

As a Registry Stores Keeper (AU-IBAR), your daily tasks will include:

• Registry Management: Set up filing systems and track document movements
• Mail Handling: Register and distribute incoming/outgoing correspondence
• Store Oversight: Process requisitions and maintain stock records
• Procurement Support: Raise purchase requisitions and Goods Receipt Notes
• Asset Tracking: Update the asset register and monitor movements
• Reporting: Prepare correspondence and respond to auditor queries
• Compliance: Ensure adherence to AU procurement and filing standards
• Team Collaboration: Support inventory counts and administrative tasks

These tasks ensure operational efficiency and accountability.

Technical and Soft Skills Development

The Registry Stores Keeper (AU-IBAR) role enhances a range of skills, including:

• Technical Proficiency: Master IT tools and database management
• Attention to Detail: Maintain accurate records and filing systems
• Communication: Engage with diverse teams and auditors
• Organizational Skills: Manage multiple priorities under pressure
• Problem-Solving: Address store or registry challenges
• Cultural Competence: Work effectively in a multicultural setting

These skills are transferable to administration, supply chain, and international roles.

Why Nairobi?

Nairobi, a vibrant AU hub, offers a strategic base for the Registry Stores Keeper (AU-IBAR) role. With its role in hosting AU offices and supporting regional integration, Nairobi provides access to professional networks and a dynamic work environment, enhancing your career in a global context.

Industry Trends in Administration

The administrative sector is evolving with digital filing, inventory management software, and compliance focus. The AU’s emphasis on transparency and efficiency aligns with these trends, making the Registry Stores Keeper (AU-IBAR) role a chance to lead in modern administrative practices within an international framework.

Application Tips

To stand out for the Registry Stores Keeper (AU-IBAR) role:

• Highlight Experience: Emphasize 2-3 years in supply chain or administration
• Showcase Skills: Detail IT proficiency and organizational abilities
• Include Qualifications: Mention your Diploma or Bachelor’s in Supply Chain
• Use AU Template: Download and complete the mandatory CV template
• Submit Early: Apply via Apply for AU-IBAR Jobs by July 25, 2025

Work Environment and Culture

The AU-IBAR offers a professional and multicultural work environment, emphasizing AU values like teamwork and accountability. As a Registry Stores Keeper (AU-IBAR), you’ll work under the Senior Human Resources and Administration Officer, supported by clear policies and resources, fostering growth in a prestigious setting.

How This Role Contributes to AU Goals

By joining as a Registry Stores Keeper (AU-IBAR), you’ll ensure efficient operations, supporting AU-IBAR’s animal resource initiatives and the AU’s broader mission of integration and development. Your work aligns with Vision 2030’s governance goals, enhancing Kenya’s role in continental leadership.

Networking and Professional Growth

The Registry Stores Keeper (AU-IBAR) role offers connections with AU staff, regional experts, and auditors. Engaging with networks like the East African Community or AU training programs can boost your career. Working at AU-IBAR provides a platform to build a robust network in international administration.

Detailed Responsibilities Breakdown

• Registry Management (30%): Maintain filing and mail systems
• Store Operations (25%): Oversee stock and requisitions
• Asset Tracking (20%): Update registers and verify assets
• Procurement Support (15%): Process purchase documents
• Reporting (10%): Handle correspondence and audits

This breakdown ensures a comprehensive approach to the role.

Tenure and Benefits

The 3-year contract includes a 12-month probation, with renewal based on performance. Benefits may include health insurance and AU training, enhancing long-term career stability.

Final Call to Action

Don’t miss the chance to join the African Union as a Registry Stores Keeper (AU-IBAR) in Nairobi. Apply by 11:59 PM EAT on July 25, 2025, using the mandatory AU CV template via Apply for AU-IBAR Jobs. Posted on June 24, 2025, this role is open—act quickly to contribute to AU’s mission.