Essential Job Details

• Position Title: Procurement Officer
• Location: Athi River, Kenya
• Employment Type: Permanent
• Number of Vacancies: 1
• Salary: KES 120,000 – KES 160,000 Monthly (Estimated based on market research from reputable sources: PayScale and Glassdoor for procurement officer roles in Kenya’s manufacturing sector)
• Category/Department: Supply Chain Management
• Reporting To: Procurement Manager / Head of SCM
• Application Deadline: Not specified (apply as soon as possible)
• Reference Number: MRMSC09.09.2025

Introduction

A strategic procurement officer opportunity is now available at Mabati Rolling Mills Limited in Athi River, Kenya, for an experienced professional to manage both CAPEX and OPEX procurement while ensuring timely fulfillment of customer requirements at optimal costs. This permanent role emphasizes streamlining processes to achieve the lowest possible procurement expenses without compromising quality or delivery timelines, making it ideal for supply chain experts with a manufacturing background. The procurement officer position offers a chance to drive cost optimization, vendor development, and compliance in a leading steel production environment. By joining Mabati Rolling Mills Limited, you’ll contribute to operational excellence and support the company’s growth in the competitive manufacturing sector.

About Mabati Rolling Mills Limited

Mabati Rolling Mills Limited (MRM) is a prominent manufacturing company in Kenya, specializing in steel products and building solutions, with operations centered in Athi River. As part of the Safal Group, MRM is a key player in the construction and industrial sectors, producing high-quality roofing sheets, cladding, and structural steel for markets across East Africa. The company is committed to innovation, sustainability, and efficiency in supply chain management, serving diverse clients from residential builders to large infrastructure projects. With a focus on lean manufacturing practices and robust procurement strategies, MRM fosters a dynamic work environment that values integrity, collaboration, and results-driven performance. This makes it an excellent platform for a procurement officer to excel in managing procurement functions while contributing to the organization’s strategic objectives.

Key Responsibilities

Procurement

• Procure materials and services on time at the most competitive rates, ensuring quality standards are maintained throughout the process in the procurement officer role.
• Enhance process efficiency from Purchase Requisition (PR) to Purchase Order (PO), fulfilling procurement needs promptly at optimized costs without quality compromises.
• Ensure strict adherence to the Procurement policy and Standard Operating Procedures (SOPs), minimizing audit observations during internal and external reviews.
• Identify and implement cost optimization opportunities, reducing the total Supply Chain Management (SCM) cycle time through innovative strategies.
• Develop new vendors continuously to source superior quality products and services, shortening lead times and expanding supplier options.
• Select, evaluate, and maintain vendor relationships through regular performance reviews to ensure reliability and value.
• Float Requests for Quotations (RFQs), invite bids, negotiate terms, compare quotes, update records, and benchmark against market rates for key items.
• Meet internal customers regularly to provide updates on dispatch/delivery status, project progress, and process improvements for overall satisfaction.
• Secure material availability in line with the Material Requirements Plan (MRP), preventing disruptions in production schedules.
• Liaise with shipping companies, transporters, and other stakeholders to facilitate smooth clearance and delivery of goods to plants.
• Develop and maintain relations with local customs authorities and Kenya Revenue Authority (KRA) to ensure timely payment of import duties and taxes.
• Achieve cost savings through effective negotiation, new vendor development, material planning, and value engineering initiatives.
• Manage minimum stock balances, aligning with supplier lead times and stock holding policies to avoid stockouts and excess inventory.
• Monitor inventory at warehouses strictly before ordering new materials, preventing duplication and reducing overall stock levels.
• Conduct periodic vendor audits to ensure compliance and performance standards are met.
• Prepare procurement reports highlighting savings, cycle times, and compliance metrics for management review.
• Support emergency procurement needs during production disruptions, ensuring rapid response without procedural lapses.
• Evaluate bids using multi-criteria analysis to select the best value suppliers.
• Update procurement databases with vendor information, quotes, and contract details for accurate tracking.
• Collaborate with finance for payment processing and reconciliation of procurement transactions.

Supply Chain Administration

• Adhere to company standards, policies, and all regulatory requirements in all procurement activities as part of the procurement officer role.
• Support and implement company initiatives aimed at achieving performance, quality, and safety metrics across the supply chain.
• Work collaboratively with cross-functional teams and vendors to create strategic value, manage risks, and gain competitive advantages.
• Implement and drive continuous improvement programs in procurement, establishing high performance and standards.
• Select, evaluate, and develop department employees in line with general HR policies to build a capable team.
• Maintain 100% accuracy in documentation, data management, and compliance with SOPs for all transactions.
• Monitor procurement operational and financial performance proactively, developing action plans to meet departmental targets.
• Ensure the safeguard and security of company assets, including materials in transit and storage.
• Arrange adequate insurance policy coverage for goods in transit and in stores to mitigate risks.
• Comply with legal agreements as per SOPs, monitoring and tracking them across functions effectively.
• Ensure timely payments to suppliers, vendors, and business partners according to agreed PO terms.
• Conduct risk assessments for key suppliers to identify and mitigate potential disruptions.
• Develop contingency plans for supply chain interruptions, such as alternative sourcing strategies.
• Track key performance indicators (KPIs) like on-time delivery, cost savings, and vendor performance.
• Facilitate training sessions on procurement policies for internal stakeholders.
• Review contracts periodically to ensure ongoing compliance and value.
• Support sustainability initiatives by prioritizing eco-friendly suppliers.
• Analyze market trends to inform procurement strategies and vendor selection.
• Coordinate with logistics for efficient inbound and outbound shipments.
• Prepare monthly procurement dashboards for senior management insights.
• Resolve disputes with vendors through negotiation and mediation.
• Implement digital tools to automate routine procurement tasks.
• Ensure all procurement activities align with lean manufacturing principles like Six Sigma and Kaizen.
• Monitor global trade regulations impacting imports and adjust strategies accordingly.
• Contribute to annual procurement budgeting and forecasting processes.
• Evaluate post-procurement performance to identify lessons learned and improvements.
• Foster relationships with internal departments to align procurement with business needs.
• Maintain up-to-date knowledge of procurement best practices and legal changes.
• Support audits by providing accurate records and explanations.
• Promote ethical sourcing and anti-corruption policies in vendor interactions.

Qualifications and Skills

• Education: Bachelor’s degree in Engineering or Operations; Certified Course in Supply Chain is an added advantage.
• Professional Registration: Membership in IIMM, IFPSM, CIPS, or APICS is preferred for the procurement officer role.
• Experience: Minimum 7-8 years in ERP-based procurement; at least 5 years in a similar role within manufacturing, steel, cement, or consumer goods industries.
• Import Skills: Knowledge of customs regulations and international requirements; experience in clearing & forwarding, costing, insurance, and dealings with customs.
• Technical Knowledge: Excellent proficiency in Ken Trade and ICMS; understanding of pre-shipment (PVOC) procedures; knowledge of bonded warehouse procedures is advantageous.
• ERP Proficiency: End-user experience with SAP ERP System is mandatory; conversant with MS Excel, Word, PowerPoint, and Microsoft Outlook.
• Negotiation Skills: Strong abilities to secure favorable terms and achieve cost savings.
• Analytical Skills: Proficiency in data analysis for market benchmarking and performance evaluation.
• Problem-Solving Skills: Capability to resolve supply chain challenges effectively.
• Planning & Organizing Skills: Expertise in managing procurement cycles and inventory.
• Conflict Resolution Skills: Ability to mediate vendor and internal disputes.
• Effective Communication Skills: Clear verbal and written communication for stakeholder engagement.
• Business Acumen: Understanding of manufacturing operations and cost drivers.
• Customer Focus: Commitment to meeting internal customer needs promptly.
• Personality Traits: Positive, collaborative, fast-paced, results-driven, energetic, ownership-oriented, and committed.
• Additional Competencies: High integrity; ability to build inter-departmental bridges; knowledge of Lean Tools (Six Sigma, Kaizen, 8 Wastes, 5S); adaptability to change; functional excellence; innovation; drive for results; customer focus; taking ownership.
• Supply Chain Expertise: Excellent knowledge of end-to-end processes in a Lean Manufacturing environment.
• Stakeholder Management: Strong interpersonal skills for vendor and internal relations.
• Decision-Making: Timely decisions under uncertainty in supply chain operations.
• Preferred Skills: Experience with value engineering and risk management in procurement.

Company Culture and Values

Mabati Rolling Mills Limited fosters a results-oriented and collaborative work environment that emphasizes integrity, innovation, and operational excellence in manufacturing. As part of the Safal Group, the company values sustainability and lean principles, encouraging employees to drive continuous improvement through tools like Six Sigma and Kaizen. MRM promotes professional development, offering opportunities for growth in supply chain roles while prioritizing safety and quality. The culture is inclusive and team-focused, rewarding ownership, energy, and customer-centricity. With a commitment to ethical practices and stakeholder relationships, MRM supports a dynamic atmosphere where the procurement officer can thrive, contributing to cost savings and efficient processes that enhance the company’s competitive edge in the steel industry.

How to Apply

Apply now for the Procurement Officer position. Submit your application via the official portal:

• A detailed CV and cover letter highlighting your qualifications and experience.
  Apply through the official portal: Submit Application. Reference MRMSC09.09.2025 in your application. Only shortlisted candidates will be contacted. Mabati Rolling Mills Limited is an equal opportunity employer, encouraging applications from all qualified individuals, including those from underrepresented groups.

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Tags

procurement officer, Athi River jobs, manufacturing procurement Kenya, supply chain 2025, SCM careers

Extended Content for Depth and Context

The procurement officer role at Mabati Rolling Mills Limited is a critical position in the supply chain function, responsible for managing CAPEX and OPEX procurement to ensure materials and services are acquired efficiently, cost-effectively, and on time. Based in Athi River, this permanent role demands a strategic approach to vendor management, negotiation, and process optimization in a manufacturing environment focused on steel production. With 7-8 years of ERP-based experience, the procurement officer will drive cost savings, minimize stockouts, and comply with policies, contributing to the company’s lean operations and competitive positioning.

Why Choose This Procurement Officer Role?

The procurement officer position offers a chance to lead procurement in a leading Kenyan manufacturer, where your expertise can directly impact cost efficiency and production continuity. Unlike general administrative roles, this one involves strategic elements like vendor development and import handling, providing intellectual challenge alongside operational responsibilities. Mabati Rolling Mills Limited’s emphasis on lean tools and continuous improvement aligns with professional growth, making it ideal for supply chain professionals seeking to advance in manufacturing.

The Role in Manufacturing Supply Chain

In manufacturing like steel production at MRM, the procurement officer ensures raw materials and services align with MRP, preventing disruptions. You’ll handle RFQs, negotiations, and vendor evaluations to secure competitive rates, while managing imports through customs and KRA. This role balances tactical execution with strategic initiatives, such as cost optimization and new vendor sourcing, supporting end-to-end SCM in a lean environment.

Procurement Responsibilities in Detail

As a procurement officer, timely procurement involves sourcing materials at optimal costs, using SAP ERP for PR-to-PO cycles. Enhancing efficiency means reducing cycle times through process improvements, ensuring policy adherence for audit compliance. Cost optimization requires identifying savings via negotiation and value engineering, while vendor development expands supplier bases for better quality and lead times. Floating RFQs, comparing quotes, and market benchmarking ensure competitive sourcing, with regular internal meetings maintaining customer satisfaction.

Import Procurement Expertise

The procurement officer must navigate Kenya’s import landscape, liaising with shipping and customs for smooth clearance. Knowledge of Ken Trade, ICMS, PVOC, and bonded warehouses is crucial for handling duties and taxes. Coordinating with insurers and forwarders minimizes risks, ensuring materials arrive per MRP without delays.

Supply Chain Administration Focus

Administering SCM involves policy adherence, supporting initiatives for performance metrics, and collaborating cross-functionally for value creation. The procurement officer drives continuous improvement, employee development, and accurate documentation. Monitoring performance, safeguarding assets, and ensuring insurance coverage protect operations, while timely payments maintain vendor relations. Legal compliance and risk management round out administrative duties.

Key Competencies for Success

Negotiation skills are vital for the procurement officer, securing favorable terms amid market fluctuations. Analytical abilities aid in quote comparisons and trend analysis, while problem-solving resolves supply issues. Planning organizes procurement cycles, and communication fosters stakeholder ties. Business acumen ensures alignment with manufacturing goals, with a positive, collaborative personality driving results.

Lean Tools and Manufacturing Integration

MRM’s lean focus requires the procurement officer to apply Six Sigma, Kaizen, and 5S in procurement, eliminating wastes like excess inventory. Knowledge of 8 Wastes (Muda) optimizes processes, supporting just-in-time sourcing to reduce stockouts and costs.

A Day in the Life

A typical day as procurement officer starts with reviewing PRs in SAP, floating RFQs for materials. Mid-morning involves vendor negotiations and quote analysis, followed by meetings with production for MRP updates. Afternoons might include customs liaison for imports or inventory checks at warehouses. Evenings wrap with reports on savings and performance, ensuring compliance and planning for the next day.

Why Athi River Is Ideal

Athi River’s industrial hub status suits the procurement officer role, with proximity to MRM’s plant facilitating quick material handling. Access to Nairobi’s suppliers and logistics supports import activities, while the area’s manufacturing ecosystem provides networking opportunities.

Preparing for Success

To excel as procurement officer, master SAP and procurement certifications like CIPS. Build negotiation practice through role-plays, and stay updated on Kenyan trade laws. Highlight 5+ years in manufacturing procurement on your CV, emphasizing cost savings achieved.

The Broader Impact

As procurement officer, your strategies reduce costs and ensure material availability, boosting MRM’s productivity and market share. Efficient procurement supports sustainable manufacturing, contributing to Kenya’s industrial growth.

Career Growth Opportunities

The procurement officer role leads to senior SCM positions, like procurement manager, with strong performance. MRM’s lean focus offers training in advanced tools, enhancing credentials for regional opportunities.

Challenges and Solutions

Challenges include volatile material prices—mitigate with hedging and multi-sourcing. Customs delays? Build strong KRA relations. Vendor non-performance? Use contracts with penalties. These approaches ensure resilience.

Industry Trends in Procurement

The procurement officer field trends toward digitalization with AI for sourcing and blockchain for transparency. In manufacturing, sustainability drives green procurement, aligning with MRM’s practices.

Final Thoughts

The procurement officer role at Mabati Rolling Mills Limited is a strategic opportunity to drive SCM excellence in manufacturing. With impact on costs and operations, it’s ideal for experienced professionals. Apply to join a leader in steel solutions.

Salary Estimate: KES 120,000–160,000 monthly, estimated based on market research from reputable sources PayScale (average KSh 387,752 annually or ~KSh 32,000 monthly, adjusted upward for 7-8 years experience) and Glassdoor (Nairobi procurement officer averages ~KSh 78,917 monthly, scaled for manufacturing seniority).