info@jobkenya.org
Essential Job Details
- Position Title: Trust Secretary
- Employer: Kenya Pipeline Retirements Benefits Scheme (KPCRBS)
- Reference Number: KPC-RBS
- Location: Nairobi, Kenya
- Job Grade: KPC-RBS 1
- Number of Vacancies: 1
- Application Deadline: 27th May 2025 (Midnight)
- Application Format: Soft copy only (PDF, one continuous document)
Introduction
Are you a seasoned governance professional with exceptional organizational, legal, and leadership skills? Do you aspire to contribute meaningfully to the financial wellbeing of pensioners and retirees? If so, the Kenya Pipeline Retirements Benefits Scheme (KPCRBS) invites you to apply for the pivotal role of Trust Secretary, one of the most senior roles in pension scheme administration in Kenya.
This is a high-level opportunity for an individual who understands retirement benefits schemes, statutory compliance, fiduciary responsibilities, and stakeholder management. The successful candidate will support the Board of Trustees to ensure strategic guidance, policy oversight, and full adherence to retirement benefits laws and governance standards.
About the Kenya Pipeline Retirements Benefits Scheme (KPCRBS)
The Kenya Pipeline Retirements Benefits Scheme (KPCRBS) administers two major retirement schemes: the Defined Benefits (DB) Scheme and the Defined Contributions (DC) Scheme. These schemes provide both lump-sum and pension benefits to retirees and dependents of employees of Kenya Pipeline Company Ltd.
The Scheme is fully registered and regulated by the Retirement Benefits Authority (RBA) and operates within Kenya’s retirement benefits legal framework. KPCRBS is committed to secure, sustainable, and transparent management of pension funds to ensure long-term financial protection for its members.
Job Purpose
The Trust Secretary will act as the principal governance and advisory officer to the KPCRBS Board of Trustees. This role includes providing strategic legal and secretarial support, ensuring compliance with relevant laws and regulatory frameworks, and facilitating effective communication between the Board, stakeholders, service providers, and regulatory bodies.
The position holder will ensure that all board resolutions and meetings are implemented efficiently and that governance processes comply with the Retirement Benefits Act, Trust Deed and Rules, and all other applicable statutes.
Key Duties and Responsibilities
- Serve as Secretary to the Board of Trustees, providing expert legal and governance advice.
- Prepare and maintain accurate minutes of all Board meetings, resolutions, and committee sittings.
- Ensure all Board decisions are implemented in a timely and compliant manner.
- Provide ongoing advice on statutory obligations, policy development, and governance compliance.
- Liaise with regulatory bodies such as the Retirement Benefits Authority (RBA), Kenya Revenue Authority (KRA), and others on behalf of the Scheme.
- Review and advise on the Trust Deed and Rules, investment policy statements, and risk management frameworks.
- Coordinate the Scheme’s Annual General Meetings (AGMs) and other trustee forums.
- Serve as a link between service providers (e.g., Fund Managers, Custodians, Actuaries, Auditors) and the Board.
- Maintain up-to-date Scheme documentation, legal records, and compliance registers.
- Oversee the implementation and updating of the Scheme’s corporate governance framework.
- Monitor legislative and regulatory developments and advise the Board on implications for the Scheme.
- Draft and review legal contracts, memoranda, and communications relevant to the Scheme’s operations.
Minimum Qualifications and Requirements
To be considered for this executive-level position, applicants must meet the following criteria:
Academic Qualifications
- A Bachelor’s degree in Law (LLB), Finance, Business Administration, Pension Management, or a related discipline.
- A Master’s degree in Law, Corporate Governance, Pension Administration, or Business is an added advantage.
Professional Qualifications
- Certified Secretary (CS) and a member of the Institute of Certified Secretaries (ICS) in good standing.
- Advocate of the High Court of Kenya (optional but advantageous).
- Certification in pension scheme governance, trusteeship, or related continuing professional development (CPD).
Experience
- A minimum of 8 years’ experience in governance, legal advisory, or pension administration roles.
- Proven track record of supporting or advising Boards of Trustees or Boards of Directors.
- Demonstrated understanding of Kenya’s Retirement Benefits Act, RBA Regulations, and related legislation.
- Experience working with multi-stakeholder institutional setups.
Skills and Competencies
- Strong grasp of corporate governance principles and fiduciary responsibilities.
- Excellent minute-taking, boardroom documentation, and communication skills.
- Strategic thinking and policy advisory ability.
- High standards of integrity, accountability, and professionalism.
- Familiarity with board management tools or software is a plus.
- Excellent interpersonal and negotiation skills.
Remuneration
The successful candidate will be offered a competitive remuneration package aligned with market benchmarks and the seniority of the role. The package includes salary, statutory benefits, pension provisions, and other allowances as approved by the Board.
Compliance and Ethics Requirements
In line with the Public Service Governance Guidelines and fiduciary standards expected in pension schemes, shortlisted candidates must submit the following compliance certificates before appointment:
- Valid KRA Tax Compliance Certificate
- Valid CRB (Credit Reference Bureau) Clearance
- Valid HELB Compliance Certificate
- Valid Certificate of Good Conduct from the DCI
How to Apply
To apply for the Trust Secretary position, candidates must:
- Submit a detailed cover letter clearly indicating the position title and reference number (Trust Secretary – KPC-RBS).
- Attach a comprehensive CV with contact details of three professional referees.
- Include copies of relevant academic and professional certificates, transcripts, ID/Passport, and testimonials.
- Indicate current and expected salary in the application.
Send soft copy applications (PDF, combined into a single document) to:
recruitment@hrpowerhouse.co.ke
For full details and job description, visit:
www.hrpowerhouse.co.ke
🕛 Deadline for Submission: Midnight, 27th May 2025
Important Notes
- Only soft copy applications submitted in PDF format will be accepted.
- Late or incomplete applications will be disqualified.
- KPCRBS is an equal opportunity employer. Women, youth, and persons with disabilities are encouraged to apply.
- Only shortlisted candidates will be contacted for further engagement.
- Recruitment is being conducted on behalf of KPCRBS by HR Powerhouse Ltd.
Why Join KPCRBS?
Becoming part of the Kenya Pipeline Retirements Benefits Scheme offers more than a job—it offers a chance to contribute to the welfare of thousands of pensioners and beneficiaries while enhancing your career in a professional, ethical, and regulated environment.
You’ll be working with a well-established scheme that values transparency, prudent fund management, and responsive service delivery. This role gives you access to the strategic decision-making core of the institution, allowing you to shape long-term outcomes for current and future retirees.
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