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Essential Job Details
- Institution: Bondo Technical Training Institute (BTTI)
- Type: Public TVET Institution
- Location: Bondo, Siaya County, Kenya
- Application Deadline: 29th May 2025
- Available Positions: 2 (Human Resource Officer and Administrative Assistant)
- Contact Tel: 0115508393
Introduction
Bondo Technical Training Institute (BTTI) is a public Technical and Vocational Education and Training (TVET) institution operating under the TVET Act No. 29 within the Ministry of Education’s State Department for Vocational and Technical Training.
BTTI provides industry-relevant training designed to equip Kenyan youth with practical skills and knowledge aligned to national development goals. The institute now seeks to strengthen its support staff structure by recruiting two highly motivated and qualified individuals to fill the following positions:
1. Human Resource Officer – BTTI 1/2025 (1 Position)
Job Purpose
Reporting directly to the Principal, the Human Resource Officer will be responsible for overseeing the Human Resource and Administration function. The role involves providing leadership in policy formulation, HR planning, recruitment, staff welfare, labor relations, training and development, and compliance with labor laws.
Key Duties and Responsibilities
- Develop and review Human Resource policies in alignment with institutional goals
- Advise the Board of Governors (BOG) on all human resource matters and policy implementation
- Coordinate labor relations, including negotiation and administration of collective bargaining agreements
- Oversee HR training and development, ensuring alignment with organizational skill needs
- Supervise support departments such as transport, catering, boarding, and secretarial services
- Administer staff appraisals, review reports, and guide performance management systems
- Manage recruitment and onboarding processes, ensuring proper induction and documentation
- Handle employee grievances and disciplinary actions, in accordance with employment laws and institutional policies
- Update and process payroll, leave schedules, promotions, probation confirmations, and transfers
- Monitor working conditions to ensure legal compliance, health, and safety standards are met
- Maintain staff welfare, offering counseling and guidance as needed
- Manage Human Resource Information Systems (HRIS) and safeguard staff confidentiality
- Ensure implementation of approved staff development programs, monitoring quality and efficiency
- Support staff separation processes, including communication of exit terms, benefits, and clearance
Minimum Academic Qualifications and Experience
- Bachelor’s Degree in Business Administration (HR Option), Human Resource Management, or Social Sciences from a recognized institution
- Higher Diploma or Diploma in Human Resource Management
- Minimum three (3) years of relevant experience in a reputable institution
- Must be an active member of the Institute of Human Resource Management (IHRM)
- Demonstrated knowledge of the Employment Act and labor laws
- Proficient in computer applications and HR systems
Desirable Attributes
- Excellent communication and interpersonal skills
- Strong conflict resolution and negotiation skills
- Detail-oriented with a high level of integrity
- Strong organizational, planning, and record management abilities
2. Administrative Assistant – BTTI 2/2025 (1 Position)
Job Purpose
Reporting to the Principal, the Administrative Assistant will provide efficient office support and administrative assistance. The role is crucial in ensuring effective communication, record-keeping, and management of executive functions within the Principal’s office.
Key Duties and Responsibilities
- Supervise junior secretarial and clerical staff, including monitoring and mentoring
- Maintain the Principal’s diary and appointment schedule, ensuring proper planning and punctuality
- Organize and retrieve administration records to improve accessibility and office efficiency
- Ensure well-maintained office services, including cleanliness, tidiness, and availability of office supplies
- Develop and manage an efficient filing system for both physical and electronic records
- Receive and transfer telephone calls, correspondence, and emails appropriately
- Maintain confidentiality of sensitive records, information, and documents
- Manage office protocol and serve as a liaison between the Principal’s office and internal/external stakeholders
- Take dictation in shorthand and transcribe into accurate written format
- Receive and direct visitors and guests with professionalism and courtesy
- Handle correspondence on behalf of the Principal, including typing and dispatch of official communication
- Maintain an updated inventory of office equipment and supplies
- Coordinate meetings, including preparation for BOG meetings, logistics, and hospitality
- Manage the hospitality budget, and provide input during the budgeting process
Tools and Equipment Under Responsibility
- Computer and accessories
- Extension telephone and fax machine
- Printer and other office communication devices
Nature of Decision Making
- Operational and analytical decision-making on routine administrative tasks
- Prioritizing tasks and communications for the Principal
Minimum Academic Qualifications and Experience
- Completion of Single and Group Stage II with passes in:
- CPD II
- Communication Skills II
- Office Practice II
- Commerce II
- Secretarial II
- Shorthand II
- One (1) year of relevant experience in a reputable institution
- Computer literacy with proficiency in MS Office Suite
Key Skills Required
- Strong verbal and written communication
- High-level interpersonal and customer service skills
- Excellent organizational and problem-solving capabilities
- Team building, multitasking, and report writing proficiency
- Discretion, reliability, and ability to manage pressure effectively
Equal Opportunity Statement
Bondo Technical Training Institute is an equal opportunity employer.
All qualified applicants—women, youth, persons with disabilities, marginalized groups, and individuals from non-dominant communities—are strongly encouraged to apply.
How to Apply
Applicants who meet the specified criteria should:
- Submit a detailed Curriculum Vitae, clearly indicating:
- Educational qualifications
- Professional experience
- Three (3) referees
- Attach copies of the following documents:
- Academic and professional certificates
- Testimonials
- National ID card
- Include a reliable daytime telephone number for follow-up communication
You can apply using either of the two methods below:
Email Application (Preferred):
Physical Application:
Hand-deliver the application in a sealed envelope addressed to:
PRINCIPAL
Bondo Technical Training Institute
P.O. BOX 377 – 40601
BONDO, KENYA
🕒 Application Deadline: 29th May 2025
Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.
Why Join Bondo Technical Training Institute?
By working with BTTI, you become part of a leading institution committed to advancing technical education and youth empowerment in Kenya. As a staff member, you will:
- Help support a thriving community of learners and educators
- Operate within a structured, ethical, and supportive environment
- Enjoy opportunities for continuous training, growth, and promotion
- Play a role in national development through technical training
ADDITIONAL ENGAGEMENT
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