Essential Job Details

• Position Title: Junior Accountant
• Location: Nairobi, Kenya
• Employment Type: Full-Time
• Number of Vacancies: 1
• Salary: KES 25,000 – KES 60,000 Monthly (Estimated based on market research from reputable sources: Glassdoor and PayScale for junior accountant roles in Nairobi’s retail and distribution sector)
• Category/Department: Finance / Accounting
• Reporting To: Senior Accountant & CEO
• Application Deadline: Not specified (apply as soon as possible via the provided form)

Introduction

A foundational junior accountant opportunity is now available at Nairobi Central Hardware Ltd. in Nairobi, Kenya, for a detail-oriented professional ready to support the Finance Department with a focus on managing receivables. This role involves ensuring accurate and timely posting of customer transactions, maintaining financial records, and assisting the Senior Accountant in various tasks, making it ideal for those with a Bachelor’s degree in Accounting or Finance and at least one year of experience using Tally ERP. As a junior accountant, you will play a key role in clearing backlog entries, reconciling delivery notes against invoices, and handling customer statements, contributing to the company’s mission of providing high-quality tools and accessories across Kenya and East Africa. This position offers a chance to grow in a dynamic retail environment while honing skills in financial management and ERP systems.

About Nairobi Central Hardware Ltd.

Nairobi Central Hardware Ltd. is a leading provider of high-quality tools and accessories, serving the construction, manufacturing, plumbing, home renovation, and farming industries across Kenya and East Africa. With a mission to deliver practical solutions and reliable service, the company offers the broadest selection of products to support diverse sectors, fostering growth in local economies. Based in Nairobi, Nairobi Central Hardware Ltd. emphasizes efficiency, accuracy, and customer satisfaction in its operations, including robust financial management to sustain its expansive reach. The organization values detail-oriented professionals who contribute to streamlined processes, making it an excellent fit for a junior accountant to thrive in a supportive finance team dedicated to organizational success and industry leadership.

Key Responsibilities

• Clear all backlog entries into Tally ERP, ensuring up-to-date and accurate financial records for efficient receivables management in the junior accountant role.
• Physically reconcile delivery notes against invoices, preparing and submitting a detailed monthly report by the last day of every month to maintain transparency.
• Organize and file signed/stamped copies of delivery notes, particularly for after-hours deliveries, to facilitate quick retrieval and audit compliance.
• Handle daily posting of receivable withholding VAT entries and process customer credit notes promptly to ensure accurate tax and financial reporting.
• Send customer statements via WhatsApp and email on time, maintaining consistent communication to support timely collections and customer relations.
• Oversee the entire receivables function, including ledger entries and reconciliations, to optimize cash flow and financial accuracy.
• Clear all entries in the suspense ledger in coordination with relevant stakeholders, resolving discrepancies efficiently.
• Actively follow up on customer payments, ensuring timely collections on due dates to minimize outstanding receivables.
• Post the list of delayed payments every Monday morning on the Sales & Admin group to keep teams informed and drive accountability.
• Update the Cheque Returns group with returned cheque information as needed, facilitating quick resolution of payment issues.
• Create and maintain accurate ledgers for both cash and credit customers, supporting robust financial tracking.
• Acknowledge communication in all relevant internal groups and proactively engage in issue resolution to foster team collaboration.
• Issue complimentary slips promptly for customer payments collected within Nairobi, enhancing service efficiency.
• Archive all past records properly, ensuring systematic filing for quick retrieval and compliance.
• Ensure timely banking of all cheques received, minimizing delays in cash inflows.
• Post withholding VAT receivables and returned cheque journals accurately in Tally to uphold financial integrity.
• Maintain proper document filing and organize financial records for seamless operations.
• Reconcile customer accounts regularly and resolve discrepancies efficiently to prevent errors.
• Support the Senior Accountant in various tasks, such as report preparation and data analysis.
• Monitor receivables aging reports to identify trends and recommend improvements.
• Assist in preparing monthly financial summaries for management review.
• Collaborate with sales teams to verify invoice accuracy and resolve billing queries.
• Update customer credit limits based on payment history and internal guidelines.
• Prepare documentation for audits, ensuring all receivables records are complete.
• Track payment trends to forecast cash flow and support budgeting processes.
• Handle inquiries from customers regarding statements and payments professionally.
• Ensure compliance with tax regulations in all receivables postings.
• Assist in year-end closing activities related to receivables.
• Contribute to process improvements in the finance department.
• Maintain confidentiality of financial information and adhere to ethical standards.

Qualifications and Skills

• Education: Bachelor’s degree in Accounting or Finance from a recognized institution, essential for the junior accountant role.
• Certification: CPA Part II or higher is an added advantage for enhanced credibility.
• Experience: Minimum of 1 year of hands-on experience using Tally ERP for bank reconciliations, journal entries, and receivables management.
• Industry Preference: Prior accounting experience in a trading, retail, or distribution company is preferred.
• Technical Proficiency: Strong skills in Tally ERP and Microsoft Office Suite, especially Excel, for data analysis and reporting.
• Attention to Detail: High commitment to accuracy in posting entries and reconciling accounts.
• Time Management: Excellent organizational skills to prioritize tasks and meet tight deadlines.
• Interpersonal Skills: Strong communication abilities for customer follow-ups and team collaboration.
• Analytical Thinking: Ability to identify discrepancies and resolve financial issues efficiently.
• Language Proficiency: Fluency in English and Kiswahili; knowledge of Gujarati is optional but beneficial.
• Ethical Standards: Commitment to confidentiality and integrity in handling financial data.
• Adaptability: Willingness to assist in various accounting tasks as needed.
• Teamwork: Proactive engagement in internal groups for issue resolution.
• Reporting Skills: Capability to prepare detailed monthly reports and summaries.
• Preferred Skills: Experience with VAT postings and credit note processing.
• Problem-Solving: Ability to clear suspense ledger entries and handle returned cheques.
• Customer Focus: Skills in sending statements and following up on payments.
• Filing Expertise: Systematic approach to archiving and organizing records.
• Compliance Knowledge: Understanding of tax and financial regulations.
• Software Savvy: Comfort with ERP systems for ledger maintenance.

Company Culture and Values

Nairobi Central Hardware Ltd. fosters a practical and customer-focused culture that emphasizes reliability, efficiency, and quality service in the tools and accessories sector. As a leader in supporting construction, manufacturing, plumbing, home renovation, and farming industries, the company values detail-oriented professionals who contribute to streamlined financial operations. The finance team operates in a collaborative environment where accuracy in receivables management directly impacts business growth and customer satisfaction. With a commitment to ethical practices and professional development, Nairobi Central Hardware Ltd. encourages teamwork, proactive communication, and continuous improvement. For a junior accountant, this culture provides a supportive setting to grow skills in Tally ERP and financial reporting while contributing to the company’s expansive reach across Kenya and East Africa.

How to Apply

Apply now for the Junior Accountant position. Submit your application via the provided Google Form:

• A detailed CV highlighting your education, experience, and Tally ERP proficiency.
• A cover letter explaining your interest in the junior accountant role and how your skills align with Nairobi Central Hardware Ltd.’s needs.
  Apply through the official form: Submit Application. Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted. Nairobi Central Hardware Ltd., through Career Options Africa Ltd., is an equal opportunity employer, encouraging applications from all qualified individuals. Never pay for any CBT, test, or assessment as part of the recruitment process. When in doubt, contact the organization directly.

Additional Engagement

View More Job Opportunities
Explore more vacancies at JobKenya.org: Browse verified jobs.

Free WhatsApp Channel for Job Seekers
Get real-time alerts from our WhatsApp Channel for Job Updates: Join now.

Connect with Us
Follow our updates on Twitter: Kenyan Job Finder.
Join our professional network on LinkedIn: The Kenyan Job Finder.

Tags

junior accountant, Nairobi jobs, accounting jobs Kenya, finance roles 2025, receivables management

Extended Content for Depth and Context

The junior accountant role at Nairobi Central Hardware Ltd. is an entry-level position in the Finance Department, with a primary focus on managing the receivables function to ensure accurate financial records and timely collections. This opportunity involves clearing backlog entries in Tally ERP, reconciling delivery notes, and handling customer statements, making it suitable for those with a Bachelor’s degree in Accounting and one year of ERP experience. As a junior accountant, you will support the Senior Accountant and CEO, contributing to the company’s mission of providing high-quality tools for industries like construction and farming. This role offers a chance to develop skills in financial management while working in Nairobi’s retail sector, where precision in receivables directly impacts business efficiency.

Why Choose This Junior Accountant Role?

The junior accountant position is appealing for its hands-on involvement in core financial processes, particularly receivables, in a leading hardware provider. With a focus on Tally ERP, you’ll gain practical experience in posting entries, reconciliations, and reporting, essential for career growth in accounting. Nairobi Central Hardware Ltd.’s emphasis on accuracy and customer service provides a structured environment to build expertise, while the potential for collaboration with sales teams enhances interpersonal skills. For recent graduates or early-career professionals, this junior accountant role is a stepping stone to senior accounting positions in retail and distribution.

The Role in Financial Management

In retail and distribution, the junior accountant ensures receivables are managed efficiently to support cash flow and profitability. At Nairobi Central Hardware Ltd., you’ll oversee ledger entries, VAT postings, and customer follow-ups, using Tally ERP to maintain up-to-date records. This role bridges operational finance with customer relations, requiring attention to detail to reconcile invoices and resolve discrepancies, ultimately contributing to the company’s expansive product offerings across East Africa.

Clearing Backlog Entries and Reconciliation

A primary duty of the junior accountant is clearing backlog entries in Tally ERP, ensuring all transactions are posted accurately. You’ll physically reconcile delivery notes against invoices, submitting monthly reports by month-end to track performance. This process minimizes errors and supports timely financial reporting, highlighting your organizational skills in a fast-paced retail setting.

Managing Receivables and Collections

Overseeing the receivables function involves creating ledgers for cash and credit customers, posting withholding VAT, and processing credit notes. As a junior accountant, you’ll follow up on payments, post delayed lists weekly, and update cheque returns, ensuring collections on due dates. This proactive approach optimizes cash flow and strengthens customer relationships through timely statements via WhatsApp and email.

Documentation and Filing

The junior accountant maintains proper filing of delivery notes, archiving records systematically for quick retrieval. You’ll issue complimentary slips for Nairobi collections and ensure timely cheque banking, documenting all activities to support audits and compliance. This meticulous record-keeping is crucial for financial integrity in a distribution company.

Team Collaboration and Communication

In the junior accountant role, you’ll acknowledge internal communications and engage in issue resolution, fostering teamwork with sales and admin groups. Proactively updating stakeholders on payments and discrepancies ensures smooth operations, while assisting the Senior Accountant in various tasks builds versatility.

A Day in the Life

A typical day as a junior accountant starts with reviewing Tally ERP for backlog entries, followed by reconciling delivery notes. Mornings involve posting VAT and preparing customer statements, while afternoons focus on payment follow-ups and ledger updates. You’ll post delayed payments to groups, file documents, and resolve queries, ending with report preparation for the Senior Accountant in Nairobi Central Hardware’s finance office.

Why Nairobi Is Ideal

Nairobi’s role as East Africa’s commercial hub makes it perfect for the junior accountant position. As Nairobi Central Hardware Ltd.’s base, the city offers access to retail networks and diverse clients, supporting hands-on experience in distribution finance. The vibrant business environment enhances career opportunities in accounting.

Preparing for Success

To succeed as a junior accountant, master Tally ERP through practice and certifications. Develop Excel skills for reconciliations and hone communication for customer interactions. Focus on accuracy in postings and stay updated on tax regulations. A proactive mindset will help clear backlogs and meet deadlines effectively.

The Broader Impact

As a junior accountant, your work ensures accurate financials, enabling Nairobi Central Hardware Ltd. to serve industries like construction and farming reliably. By managing receivables, you support cash flow for product expansion, contributing to economic growth in Kenya and East Africa.

Career Growth Opportunities

The junior accountant role leads to senior accountant or finance manager positions. With CPA progression and ERP expertise, advance in retail finance. Nairobi Central Hardware Ltd.’s growth provides internal opportunities, while skills transfer to other distribution firms.

Challenges and Solutions

Challenges in the junior accountant role include backlogs—prioritize using Tally tools. Payment delays? Strengthen follow-ups with reminders. Discrepancies? Reconcile systematically. These strategies ensure efficiency and accuracy.

Industry Trends in Retail Accounting

The junior accountant field evolves with digital tools like cloud ERP and AI for reconciliations. Trends in sustainable finance align with Nairobi Central Hardware’s operations. Staying informed prepares you for innovative roles in retail.

Final Thoughts

The junior accountant role at Nairobi Central Hardware Ltd. is a launchpad for finance careers in retail. With Tally ERP focus and receivables management, contribute to a leading provider. Apply via the form to join a team delivering practical solutions.

Salary Estimate: KES 40,000–60,000 monthly, estimated based on market research from reputable sources Glassdoor and PayScale for junior accountant roles in Nairobi’s retail and distribution sector, reflecting a Bachelor’s degree, 1 year experience, and CPA Part II advantage.